How to Determine Event Fees

Managing money can turn a fun event planning project into a stressful nightmare. One of the hardest parts of the planning process is figuring out how much to charge your attendees. If ticket pricing stresses you out, check out these tips from the Orlando event planning pros at Fun Planners to help you know what to charge at your next event. 

Do Some Math
When pricing your event fees, consider the reason you need event fees in the first place — planning fun and exciting events costs money! Start thinking about what to charge by doing a simple equation: Event Cost / Attendees = Ticket Price. First, add up all your event expenses. This includes fixed expenses, such as venue charges, processing fees if you’re using an online ticketing service like Eventbrite or Ticketmaster, and any taxes that may apply, as well as flexible expenses, including catering, staffing, marketing, entertainment rentals, and transportation. Once you add all those numbers together, you have your total estimated event cost. To find out how much tickets need to cost to cover that amount, simply divide the total cost by the estimated number of attendees. The number you get is the lowest price you can charge for tickets without going into the red.

Market Research
Another way to figure out what to charge for your event is by scoping out the competition. Do some market research to find out what similar events in your area are charging for their tickets. Then, you can price your events comparatively according to how your event stacks up against others. If your event is newer and you want to encourage attendance, you may want to charge a bit less than more established events. However, if your event offers something unique that sets it apart from competitors, it could be worth charging a slightly higher price. 

Offer Options
Once you’ve established a base price for your tickets, you can increase sales by offering a variety of ticketing options. Along with general admission tickets, offer multiple ticket types such as early bird discounts, discounted tickets for groups or VIP tickets. You can also sell more tickets by giving attendees options for how to buy them. With online registration services, attendees can order tickets ahead of time from the comfort of their own homes. You can also sell tickets ahead of time in person if your organization operates out of a physical location, and of course there’s always ticket sales at the door — which can be offered at a slight “last chance” price increase.

For all your Orlando event planning needs, turn to the experts at Fun Planners. Give us a call today at 407-955-4949 to get a quote for your next event.

Outside-The-Box Ideas For Company Picnics

It’s finally fall in Central Florida, which means the weather is going to get a lot nicer. If your next corporate event is coming up, you can take advantage of the nice weather by taking your event outside with a company picnic. Fun Planners has some tips on how you can think outside the box to make your next company picnic Orlando one of a kind.

Go Beyond the Barbecue
The standard picnic fare of grilled burgers and hot dogs is fine once in a while, but your guests will quickly tire of such ordinary options. Spice up your event with unique edible offerings that match the theme. For a Mexican fiesta theme, a taco bar will delight your attendees. Inviting your employees to enter a chili cook-off can bring the heat to a western-inspired event. Offering a more exciting and unusual menu will make your picnic stand out and keep your attendees satisfied.

Change up the Theme
The classic company picnic themes like carnival or luau can feel a bit stale to your attendees if they’ve already been to events with similar themes. To really make a mark with your picnic, consider a theme you may have never seen a company picnic do. Take your guests through the looking glass with an Alice in Wonderland picnic, complete with a mad tea party and flamingo croquet. Or give your picnic a futuristic feel with virtual reality simulator games and space-age treats like astronaut ice cream. If you can come up with a truly original idea for your picnic, your attendees are sure to remember it for a long time.

Venue Possibilities
A super easy way to switch things up at your next company picnic is by hosting it in a new venue. If you always hold your picnic at the same local park, consider a more scenic locale, like a lakeside setting, a farm, or even a botanical garden. For a smaller, adults-only group, you could look into local breweries or wineries, who may offer special group rates for events. Giving your employees a change of scenery is one of the reasons company picnics are so popular, so really give them something to look forward to by changing up your event space.

No matter what food, theme, or venue you choose, Fun Planners can help you make your next company picnic Orlando a memorable one. Call us today at 407-955-4949 to find out more!

Fundraising in the Fall

Fall is the time of everything pumpkin, giving back, and celebrations. With the busiest point of the year approaching, deciding to host an event for charity can be tricky. With a little creativity for your Orlando event planning, you can create fun, fall-themed events to give back with your company and unite the community. 

Fall Fun Runs 
Running races are an excellent way to raise money for your favorite charity. There are a host of different Orlando runs in the fall to choose ranging from 5ks to marathons. If you know any family or friends that love to run this is their chance, especially since the air is cooler!

Halloween
Many people love the spirit of Halloween, and take the chance to engage in many events related to it. There are lots of events to plan for all ages that can support whatever charity you donate to! 

  • Haunted House: Whether you are trying to redesign your favorite Halloween movie or simply set up some flashing lights paired with fake blood, these will draw in attention. Charge for admission, and have extra offerings to buy such as candy bags.
  • Costume Contests: Halloween is one of the few chances during the year to dress as something spooky or creative. Hosting costume events can be a great incentive for donations as friendly competition can create interesting costume ideas for adults and kids alike! 
  • Jack-O-Lantern Jamboree: Carving pumpkins is a halloween classic. Provide a prize for the best pumpkin with votes from the participants or have a panel of judges. Charging for entry fees is the way to collect donations. 

Food Drives  
Fall food drives are a popular, easy method to fundraise for any local charity. With many food-based holidays happening in the fall, collecting cans and packaged non-perishables is a great way to help the community. 

Football Frenzy 
Fall brings football season into play. Creating events are super easy if you have any friends or family into the sport. 

  • Tailgates: Show off your chef skills by hosting a tailgating barbecue. Provide food and drinks at cost. Also, you can charge for games like cornhole or ring toss.
  • Tournaments: Setup tournaments that are either flag or touch football, and charge for participation. Provide an exciting prize for the winning team!
  • Cider Sideline Bar: Apple cider comes around during the fall as well. Selling some cider to the participants in between games is a great fall fundraising tactic.

When it comes to fundraising, all it takes is a little effort and creativity. For more ideas on Orlando event planning or to get a quote, contact us online, or call 407-955-4949.

Tools for Event Planners

Planning an event is no walk through a park. There are so many moving parts, and it can be quite complex. Because there is so much involved in the event planning process, organization is a crucial part of executing a successful event. Thanks to technology, there are a lot of event management tools to help you stay organized. The only downside is that there are so many to choose from. Orlando event management company, Fun Planners, has tips on how to pick the event management tool that’s right for your business.

What To Consider
Case Studies and Reviews
When picking out the right event management tool for your business, it’s helpful to read over case studies and peer reviews of the event management system. Looking through these resources will help you determine the credibility of the system.

Transparent Pricing
Pricing that is clearly stated helps you determine if it’s in line with market averages and if the pricing is reasonable considering the features they offer.

Ease of Use
You want to make sure that whatever event management tool you decide on is simple to use. The user interface design should be easy to navigate. If the event tool is intuitive, your whole staff will be able to adapt to it quickly.

Event Management Tools
Now that you know what factors to consider, here are a few options of event management tools:

Cvent
Cvent is known for its versatility. Not only does it offer registrations and guest list management, but it also offers room-block management, which can be great for conferences. In addition, Cvent has travel management and sponsorship management features. Keep in mind, though, that Cvent is limited when it comes to ticketing, vendor management, and catering management.

EventsAir
EventsAir has a clean and easy to navigate user interface. It includes cloud hosting for user data great for in-depth data tracking. Their support is unmatched with 24/7 customer service and onsite/online training for new adapters.

Planning Pod
Planning Pod has great transparency and allows you to see all their features in action on their website. It has all the basics of an event management platform. It includes integration capabilities with Google, Salesforce, and Mailchimp.

Social Tables
The best part of Social Tables is that it lets you create to-scale diagrams in minutes. You can map out and share details with venues, clients, and collaborators. It is also great of guest management and check-in.

Once you find the right event management tool, it can make the event planning process go a lot smoother. If you need help creating the right environment for your next event, be sure to contact Orlando event management company, Fun Planners, at 407-955-4949.

Axe Throwing is the New Thing in Team Building

Sharp axes and alcohol don’t seem like the safest mix. But axe throwing has proved to be a big hit and is a perfect idea for Orlando team building. As one of the oldest sports in existence, axe throwing has re-emerged and is quickly growing in popularity across America, especially in major metropolitan areas. Although it seems unsafe, a controlled environment and an axe throwing coach keeps danger at bay. Because axe throwing is exciting, unique, and new to most people, it has been a popular group activity.

Where It Came From
Traditionally a sport played by lumberjacks, axe throwing first started booming again in other parts of the world like Canada. Kristine Patton of Philadelphia receives much of the credit for bringing it to the United States. She discovered it while attending a party at an axe throwing facility in Toronto and got hooked. She wanted to give people in the United States the chance to experience it. This inspired her to open an axe throwing facility in Philadelphia that also served as a bar. Her business grew and expanded to multiple locations. These axe throwing facilities began to spread to many other major cities.

How It Works
A typical axe throwing facility is often an old warehouse complete with high ceilings and heavy duty walls. Wooden targets are placed on the wall and surrounded by fencing. Each team member will have their chance to throw an axe at the target to earn points. You get five points for hitting the bull’s eye, three for the circle surrounding it, and one point if the axe lands within the outer circle.

Fun For Everyone
The great thing about axe throwing is that you don’t have to be strong to succeed at it. It’s more about technique, stance, and accuracy, which levels the playing field for beginners and makes it fun for everyone. It’s just as fun to watch as it is to play.

Now, the fascinating sport of axe throwing is accessible to everyone and possible in any environment withot any of the risks that sharp objects and alcohol may bring. The Orlando team building experts at Fun Planners now offer inflatable Axe Throwing products for rent. Call Fun Planners at 407-955-4949 to rent their new inflatable Axe Throwing products for your next team building event and get ready for some serious fun!

Boost Event Engagement With Custom Hashtags

Whether you’re hosting a fundraiser, organizing a corporate retreat, or planning any other kind of event, you want your organization to stand out. To get people talking about your next event, harness the power of social media by making a custom hashtag. Fun Planners, the leaders in Orlando event planning, want you to know how to create a custom hashtag to boost engagement at your next event.

The Power of Hashtags
On social media apps like Twitter and Instagram, users can search for hashtags to see what others are saying about a topic. The apps group together posts with the same hashtag so users can quickly see all the posts associated with a tag. Using a hashtag allows you to pull together a conversation around your event, and helps social media users easily find images and interactions from your event.

Choosing A Hashtag
When you come up with your event’s custom hashtag, consider these factors: 

  • Length: You only get 140 characters when you type out a Tweet, so users will be more likely to use a short hashtag. Aim for about five to 12 characters.
  • Relevance: Your hashtag should signify something about your event. If you’re struggling to come up with ideas, sites like Hashtagify.me and RiteTag can help you generate hashtags using your business, location, and type of event.
  • Memorability: You want a hashtag that will stick in your guests’ minds, so that when they want to look up the event on social media, they can remember what hashtag to search. For this reason, you should refrain from long chains of initials (#ASCCF5K19) and stick to words or syllables your guests can pronounce in their heads (#PhiDeltFun).
  • Originality: Perhaps most importantly, your custom hashtag should be unique. Before you make the final decision, search your hashtag on Twitter and Instagram to ensure no one else has already used that tag, lest your event gets confused with another one.

Promotion
Once you choose your hashtag, it’s time to get it out there! Use your custom hashtag in all your marketing social media or blog posts leading up to and during your event. You can even display your hashtag on posters, fliers, or other print materials with a call to action for readers, such as “Join the conversation with #FLFUNdraiser on social media!” Don’t forget to engage with people using your hashtag; like, reply, and retweet posts with the tag to maximize engagement!

With a custom hashtag, your next event can stand out and keep your guests engaged with your organization long after the night ends. To find out even more ways to maximize your event’s potential, call the Orlando event planning experts at Fun Planners at 407-955-4949.

Benefits of VR at Events

Imagine an event where guests can snowboard down wintery slopes, ride a thrilling roller coaster, or race each other on a high-speed go-kart track — all in one place! With the cutting-edge technology of VR simulators, you can make this vision of the future a (virtual) reality. The Orlando event planning team at Fun Planners wants you to know how VR simulators can make your next event an out-of-this-world experience your guests will never forget. 

Something New
Until very recently, virtual reality technology lived only in the fictional worlds of Sci-Fi movies and television shows. VR simulator games offer your guests a chance to experience something they may never have before. Everyone has attended a bake sale fundraiser or a corporate team-building picnic. But how many of your guests can say they hit a home run on a virtual baseball diamond? Utilizing new technology will help your event stand out as something fresh and innovative that your guests will talk about for a long time.

All-In-One Experiences
When planning an event with a smaller venue, virtual reality can offer a space-conscious alternative to more traditional entertainment. For example, with a carnival game simulator, guests can go to one booth and enjoy a variety of games that in an ordinary setup would each have to have their own booth. A sports simulator squeezes a baseball diamond, football field, basketball court, and more into a space that can fit easily into an indoor venue. VR games allow your event to provide the maximum amount of fun for your venue, no matter the size.  

Total Immersion
The virtual reality experience places users in a completely immersive environment. Guests can experience picturesque vistas, explore worlds other than our own, or accomplish feats of strength and skill they couldn’t in their everyday lives. Because VR technology allows users to interact with and manipulate their environment, users can feel like they truly inhabit the simulation. The immersive power of VR creates an event unlike any other that will have your guests mesmerized.

The amazingly advanced technology of virtual reality simulators can take your event to the next level, and Fun Planners, the Orlando event planning professionals, can help you find which VR product you should reserve for your next event. Call 407-955-4949 or go online to receive a quote today.

Planning the Perfect Bid Day

Sorority bid day is like having your birthday come twice a year. You wake up early, feeling excited, and then you receive some presents in the form of new sisters! Whether rush is right around the corner or not until Spring, a successful bid day requires time for planning. Fun Planners, Orlando event planning professionals, have everything you need to throw a memorable and cute sorority bid day.

Themes, Themes, Themes!
The best part about each year’s bid day is having a different, creative theme to go along with it. You want your theme to stand out from the other chapters, and you want your new members to be able to post cute pictures on Instagram. Here are a couple of perfect themes to show your new sisters they’re home:

  • Carnival: Rent out some carnival booths and treat your new sisters to a fun-filled day with lots of games, prizes, and cotton candy!
  • Las Vegas: Take your sisters out for a walk on the wild side by renting some game tables, mixing some mocktails, and putting together a party playlist.
  • Tropical: Unwind after a stressful week of recruitment, and relax on your own private island by setting up a volleyball court and some lawn games, like flamingo ring toss.
  • The Big Game: Celebrate the win of new members by playing your own scrimmages, eating game day snacks, and wearing your favorite spirit wear!

Last but most certainly not least, don’t forget the photo spot! Whether you’re looking to rent a photo booth or want to set up a cute photo backdrop, ensuring that there is a place to pose is essential to showing off your event.

It’s never too early to start getting all those elaborate decorations together for bid day. Go online or call 407-955-4949 to get everything you need for the perfect sorority bid day from Orlando event planning company, Fun Planners.

Dance the Night Away

Whether you’re raising money for your own organization or for an intended philanthropy, you need a unique fundraiser that will attract the masses and generate a lot of donations. Dance-a-thons are becoming increasingly popular, particularly among colleges and high schools. They are high energy events that get a lot of people participating. Fun Planners, Orlando event planning professionals, have everything you need to get your show on the road.

The Run-Down
When hosting a dance-a-thon, you will want to secure some larger sponsors, like local businesses. Their donations will allow you to pay for the event setup, and in return, the sponsors can promote their businesses at booths at your event. Participants in the actual dance-a-thon will sign up, either as a team or individual, and pledge to raise a minimum amount of money. Dances will seek donations and pledges from friends, family, and coworkers before the event. As the person in charge of the event, you get to decide if you will charge participants for the number of hours they dance, or just assign a flat rate. Decide if a method of payment is preferred, or if you will accept all forms, such as cash, check, and even online payments. You will also need to assemble a leadership team of volunteers who will staff the event, ensuring that all participants follow the rules. Consider keeping your volunteers on a rotating schedule, as most dance-a-thons last anywhere between 12 and 24 hours.

Make It a Blast
Your event should be held in a large, indoor location, such as a school gym or arena. After determining logistics like time and budget, you will want to recruit dancers by marketing your fundraiser. Hype up your event by hiring a live band or DJ to keep the tunes going all night long. Sell merchandise with your brand to commemorate the night. Decorate to a theme, or simply use light-up enhancements to keep your party going. Offer refreshments at a concession stand, or even sell tickets to attend a breakfast to refuel your dancers after the event. Lastly, allow late-comers to purchase tickets at the door. The more dancers out there on the floor, the bigger the success of your event will be.

Try something different, energetic, and fun. Host a dance-a-thon for a night to remember, and to ensure funds raised for your philanthropy. Visit Orlando event planning company Fun Planners online or call 407-955-4949 for everything you need to hold the best dance-a-thon ever.

Country Clubs For Corporate Celebrations and Golfing

Trying to find the perfect country club to host your Florida corporate events with? Don’t get stuck in a rough patch; there are plenty of venues in Orlando for your company! Golf and business go together like peanut butter and jelly. It’s a classic way to unwind, make connections, and learn about who you’re working with. 

MetroWest Golf Club
This marvelous golf course and country club is located just 10 minutes from Universal Studios and 30 minutes from the airport. With a full 18-hole golf course, restaurants, and event rooms for anything from board meetings to dinner, retirement parties, and leadership events, their perfect location has you covered. 

Rio Pinar Golf Club
Rio Pinar’s elegant ballroom accommodates up to 200 guests for any event from training workshops to corporate meetings and more! Since opening in 1957, they have a wealth of experience in hosting PGA legends, tournaments, and events for any occasion. 

Lake Nona Golf & Country Club
Located in the heart of southeast Orlando in the midst of the new, thriving city of Lake Nona, this place is hard to beat. Just 10 minutes from the airport means playing a couple of rounds with business partners who just arrived is easier than ever! With their awards of Platinum Club of the World and America, they are known around the country as an elite club and course. 

The Country Club of Orlando
The gorgeous, old but gold country club is one of the first of its kind in the state of Florida. Since opening in 1911, this social center has been widely used for various celebrations — definitely more than 18, which is the number of holes they offer! 

Arnold Palmer’s Bay Hill Club & Lodge 
Arnold Palmer’s legendary home course and country club, and yes they have both lemonade and sweet tea in one glass. This magnificent greenery has hosted past PGA tours, provides 27 unbelievable holes, and has the capacity to host any corporate event under the Florida sunshine. Dine, swim, or play tennis with business associates with their other terrific amenities as well!  

These venues are an all-in-one when it’s time for your Florida corporate events, and you can show off your hole-in-one skills. Call 407-955-4949 or go online to receive a quote today. Be sure to contact any of these venues for more information!