International Women’s Day

On March 8th, celebrate International Women’s Day with all the strong and powerful women in your company by holding a team-building event! Team building is more than just trusting each other, but also accepting and applauding our differences. To become a real team, everyone has to acknowledge each other and respect everyone’s different path in life. By creating team-building events to spread awareness and love, you will allow for a more safe and mindful workplace.

Traditional Team-Building Games
To encourage your employees to mingle, you can go through the traditional route. Whether you choose to rent a gladiator pedestal joust, giant tricycles, or even bingo, it will definitely encourage your employees to bond. Another fun activity you can rent the game show mania set up, and test your employees’ knowledge of company rules, inside jokes and on facts associated with female empowerment.

Alternative Team-Building Games
If you want something that’s more outside of the box, Fun Planners has a variety of different games that you can rent. You can make it a carnival theme or even a casino theme, which includes games according to their theme. Team building is more than just the same old pizza party; enjoy a real team-building event by renting the ballistic carnival swings.

Creating a team-building event doesn’t have to be hard. Celebrate the diversity within your employees through all your events, get creative and dedicate team-building activities towards recognizing what makes your team members special. Here at the team-building game rentals Orlando located business, Fun Planners, we are all about team-building and helping you create a safe welcoming working environment. We can match your activities to the theme of your event and provide all gaming and hosting means so that you can just kick back and enjoy. Contact us online, or call us at 407-955-4949 to find out how we can help.

Planning a St. Patrick’s Day Event

When you are planning a St. Patrick’s Day Event, it is best to make the celebration fun and lighthearted. One way to make sure your event packs in the fun is with carnival game rentals Orlando. We have also put together some tips to help put your event over the top for this upcoming St. Patrick’s Day.

Wear Green
Christmas gets red and white. The Fourth of July gets red, white, and blue. But on St. Patrick’s Day we wear green. It’s a no brainer, but you have to remember that everything for your St. Patrick’s Day event needs to be green. The decorations, the clothes, even the food and drinks should be colored green. You can go ahead and throw in some other colors like gold to break it up a bit, but this is green’s day to shine. 

Scavenger Hunt
Who said the Easter Bunny should be the only one allowed to hide things for everyone to find? St. Patrick’s Day is a great time to break out the scavenger hunt ideas. You can have your guests searching for shamrocks that will lead them to the pot of gold at the end of the rainbow. Include the carnival games in the tasks to add an extra level of activity!

Plan Your Own Parade
A parade at your event is a great way to get your guests involved in the action at your event. Prior to the event, let your guests know that your event will have a parade, and that they can be part of it. Allow groups to create their own themed outfits, or bring small props they can all carry together. Then give them the spotlight by letting them march down the middle of your carnival like they are their own floats. It’s a great way to let everyone have their own part to play in your celebration.

St. Patrick’s Day is a great holiday for a fun, lighthearted, and over-the-top celebration. Carnival game rentals Orlando is a great way to make sure that your event delivered the type of fun that St. Patrick’s Day is meant for. Planning an event doesn’t have to be overwhelming, especially if you plan ahead. Need a little extra help on preparing the most fabulous event? Call the experts at Fun Planners today at 407-955-4949.

Arcade Game Rentals for Fraternity Events

When you are planning for your events, you first think of what you and your brothers would enjoy doing. After racking your collective brains for hours on end, no one can think of anything new to do apart from the usual movie night. But it doesn’t have to be that way. If you are planning events, you should first think of Orlando arcade game rentals. Fun Planners will help you create one of the most innovative new experiences that you can enjoy with your brothers during your events

Themes
It’s important for you to choose a theme for your event. You don’t want a boring party! Plus, it allows you to easily choose games, decorations, and food based on that theme. Fun Planners has ideas for themes, including:

  • Carnival theme
  • Casino theme
  • Football theme
  • Pub theme
  • Retro arcade theme
  • Rustic theme
  • Sports theme
  • Tropical theme
  • … and more!

With this wide array of options, you will certainly find a theme or a mix of themes that will best suit your desires and ultimately make your next event the best one yet.

Games
The variety of game options will allow you and your brothers to handpick your favorite ones without ever running out of choices. Due to our large inventory, no matter how big your event is, Fun Planners will be able to accommodate all your brothers, guests, and even your sorority sisters. We have a large assortment of arcade game equipment and other types of games that you can rent, including:

  • Arcade games
  • Branded games
  • Carnival games
  • Basketball/baseball games
  • Oversized giant games
  • Inflatables
  • Glow in the dark games
  • Virtual reality
  • … and more!

Extras
Apart from all the amazing themes and games you can choose from, we also can provide all sorts of entertainment, ranging from a band to belly dancers they have it all. Just when you thought it couldn’t get any better, we also have concession equipment that you can rent to give your brothers the best experience yet. You guys don’t want to go hungry!

Don’t plan your event alone. Go online or call 407-955-4949 to get everything you need for your best event yet from the Orlando arcade game rentals and event planning company, Fun Planners.

2020 Catering Trends

An Orlando company picnic is a great way to show your team just how thankful you are for them. After all, keeping your team happy often leads to improved productivity, which then leads to your customers being happier, and keeps your business flourishing.  The real question is what are you going to serve? Well, lucky for you, Fun Planners has put together some of the top catering trends for 2020 to help you with that exact decision!

Go International
International cuisine is a way to provide your team a little taste of everywhere right in your own backyard. Be sure to expand your horizons and think outside of the traditional Italian and Mexican cuisines. Serve foods from new and interesting places that are filled with fresh and exciting foods like in India or Southeast Asia.

Sustainability Is King!
Businesses today are working towards environmental sustainability, and your company picnic doesn’t have to be any different. Utilizing fresh locally-sourced foods is a great way to ensure your company picnic is environmentally friendly, is supportive of the local community and its businesses, and is something your team will certainly appreciate.

Eat Smart, Not Hard
If you have decided to plan your company picnic for a work day, pick meals that will boost energy and not weigh down your team. Heavy foods may cut into their production for the rest of their day. After your picnic is over, your team is heading back to their desks or workstations ready to roll. Stick to healthy and fresh options so that after the picnic, your team is working better than before.

It’s Food and It’s Art!
Sometimes the star of the event is the food itself, so why fight it? The food you serve can be related to or tell a story about the mission of your company. You can even use food to announce a new project or client you will be working with, or maybe help hint at the next big team-building event.

You appreciate all the work that your team does for you, and you want to be sure to showcase that appreciation with your company picnic.  Deciding how to best cater your event can go along way to showing your team how thankful you are to have them part of your business or organization. Planning an event doesn’t have to be overwhelming, especially if you plan ahead. Need a little extra help on preparing the most fabulous event? Call the Orlando company picnic experts at Fun Planners today at 407-955-4949.

Casino-Themed Entertainment

Enjoying a casino style night doesn’t always mean losing your money. At Fun Planners, you can get both the gambling thrill and keep your money safe in your pocket. Whether it’s a corporate event, a big family gathering, or just hanging out with your friends, you can live your casino dreams.

Casino Corporate Event
If you are planning a corporate event, a casino night might not be the first thing on your radar, but it should be. Sitting down and trying to do outdated team-bonding exercises won’t cut it anymore in today’s climate. A thrill-filled night is bound to break the ice and have your guests enjoying some friendly rivalry that will bond everyone for years to come. Rent a Skill Stop Machine and give your employees a night of free play! 

Gambling in a Family Gathering
I know what you are thinking, how is my 80-year-old grandmother going to enjoy this? Just because she is old doesn’t mean that she won’t also enjoy the highs and lows of a thrilling gamble, especially when all the money is play money. Having family fun doesn’t always mean having a nice dinner or going to a park. Leave the kids with the nanny and have some poker fun!

Gambling With Your Friends
Enjoying a casino night doesn’t mean you have to go all the way to Las Vegas; gather your friends right at home for a fun time and gamble the night away. Choose from a Blackjack or Craps table for the night — and you can even order them with LED lighting! At the end of the night, they will all thank you for the best night of their life, because here at Fun Planners we go all out to ensure your satisfaction. 

When it comes to planning your casino night event, Fun Planners is committed to helping you every step of the day. We have an array of different casino games that you can enjoy, and every table and accessory is held at a Las Vegas Standard, making your experience more authentic. We provide everything you could possibly need for a casino night event, and with fake play money you can bet as high as you want and save your wallet. Our casino event packages are designed to perfectly fit you, your organization, and your guests. Contact us today at 407-955-4949 

Planning a Carnival

Is your dream to host a carnival? Carnivals are a fun way to community-build and raise money for good causes. Whether it’s for a school or church, you’ll need to make sure you plan ahead and have all the pieces to the puzzle. Fun Planners has the equipment and tips you need!

Research
The best way to learn about any event is to do your research. Visit a carnival before planning your own. Attending events executed by others will help you realize what you need for yours!

Budget
One of the most important parts of planning an event is determining a budget. You can’t even begin to think about anything else without a budget in mind. Appoint a treasurer to be responsible for all of the money that is going in and out of your event.

Team
A carnival is not a one-man job. You’ll need to recruit coordinators and volunteers way ahead of time. Set timelines and assign tasks. Organize areas of the event into sections, then assign a leader to coordinate that area.

Goals
You can’t jump right into hosting a carnival without mapping everything out first! Be sure to make clear and concise objectives. If you have goals set from the very start, you’re more likely to reach your goal. 

Organization
The most crucial part of planning an event is to be organized. Your goal is to have a successful event that will continue annually. Cut down on costs and time by going digital, including for ticket purchases.

Equipment
Set a theme for your event and start booking a company to provide your equipment! Carnival booths, games, and rides are all available at Fun Planners. From Mardi Gras to Medieval, the options for themes are endless!
Planning an event doesn’t have to be overwhelming, especially if you plan ahead. Need a little extra help on preparing the most fabulous event? Call the Orlando event planning experts at Fun Planners today at 407-955-4949.

Every Event Planner’s Resolution

As an event planner, you should be analyzing data from every event you plan and execute. When in the coordination process, you ask the same questions over and over again: 1) How do I get engagement? 2) How do my events bring revenue to my business? Your events are an investment, so you should be using the right tools to help you be successful. Big data analysis is a great way to optimize event preparation, understand how to engage your guests, and gain general insight.

Why Big Data Analytics is Important
Data-driven decision-making is crucial for your events. Data can help you understand why certain functions do well, help you focus on resources, and how you can get the most ROI. Additionally, you can expand your audience , which will help you learn how to advertise effectively. For example, big data assists in recognizing what day and time works best. Dilligently collect data after each event to help you with the next one. If you’re using ticket-selling online platforms, this data is already provided to you. All you need to do is analyze and log the results.

Insights Help You Perform Better
Promoting to the proper audience is a key component to any successful event. Don’t lose engagement by simply advertising to the wrong people. Analytics give you the opportunity to determine when your prospects are online, how they can be reached, and the type of messaging they respond best to. Track your target audience then use tactics to draw them in. 

Future Trends on Your Radar
Like any good event planner, you should be thinking and planning ahead. Future trends in the event planning industry should be on your radar. There is value in big data that can lead to predictive analytics. Once you collect it, you can make predictions about the future. Identify what will be trending in six months or even a year. Tools like Google Trends allow you to gauge data on what your potential guest list is looking for.  

Planning an event doesn’t have to be overwhelming, especially if you plan ahead. Need a little extra help on preparing the most fabulous event? Call the Orlando event planning experts at Fun Planners today at 407-955-4949.

Event Planning Conferences for the New Year

It’s no surprise the events industry put on great conferences and trade shows. It allows industry experts to display innovative ideas and concepts. Every event planner should be attending large seminars like this. Check out this list of conferences to attend in 2020!

PCMA Convening Leaders, Jan. 5–8, 2020, San Francisco, CA
PCMA Convening Leaders offers event professionals four days of event management education and networking; including presentations from influential voices, connections in your community, and on-site social impact projects. Attending can help build your career and extend your reach.

International Confex, Feb. 25–26, 2020, ExCel London
International Confex provides industry experts the opportunity to meet, speak, debate, and learn in London. The leading exhibition for event organizers, International Confex exists to help create an environment that supports, inspires, and drives the events industry forward. Join more than 300 market leading exhibitors, more than 100 thought leaders, and more than 7,700 event professionals. Event planners will discover insights and trends that will improve their future events.

The Special Event & Catersource, March 9–12, 2020, Mandalay Bay, Las Vegas, NV
The largest industry trade show and conference is The Special Event (TSE) who will be joining forces with Catersource to boost the value of catering and event management conferences. You’ll have the opportunity to network with thousands of your peers. Learn from more than 300 expert speakers, meet more than 500 decor and equipment supplies, and choose form 100 education sessions, all while earning continuing education credits toward a CMP Certification.

HITEC by HFTP, June 15–18, 2020, San Antonio, TX
If you are in the hospitality industry, we highly recommend you attend a productive and informative seminar at Hospitality Industry Technology Exposition and Conference (HITEC), which is produced by Hospitality Financial and Technology Professionals (HFTP). Get the insight at this expo which offers industry solutions and technology showcases.

Wedding MBA, Sept. 16–17, 2020, Las Vegas Convention Center, Las Vegas, NV
As a wedding industry professional, you’ll want to attend Wedding MBA, the largest conference for your industry. This expo includes more than 120 educational seminars, meetings with wedding specialists and vendors, connections to 5,500 attendees, and discover tech, marketing, and style trends for coordinating a wedding.

Planning an event doesn’t have to be overwhelming, especially if you plan ahead. Need a little extra help on preparing the most fabulous event? Call the Orlando event planning experts at Fun Planners today at 407-955-4949.

Checklist for Serving Alcohol

Alcohol can be an entertaining component of your event. However, it can be very risky if you don’t abide by the proper laws and guidelines for serving. Including liquor in your menu can start a whole list of liabilities we know you want to avoid. With the proper precautions, you can make this a night your guests will enjoy!

Be Sure You’re Licensed to Serve
Don’t assume you can just have bottles at the bar without any licensing first. In addition to creating a huge liability for yourself and your attendees, without the properly licensed is a serious offense. First things first, contact the liquor control board in your area. Understand the appropriate criteria and that the license can only be used once. The easiest thing to do is hire a company that is already licensed. Certain bars, caterers, and venues are likely to be already licensed and insured, so be sure to ask!

Get Insured
Licenses are not enough; they go hand in hand with insurance. Ask your insurance company if you have liquor liability coverage. Remember: A full-service caterer probably already has the policy to serve alcohol, and you could be covered under it. 

Hire Trained Staff
Limit your liability by hiring highly-trained staff with a background in bartending. Avoid volunteer staff as they may not be qualified or educated. Make sure your staff has the required training to serve responsibly. Even if you’re hiring a caterer, confirm their staff is trained. Depending on your state, there is a minimum age requirement. 

Additional Tips
To prevent facing legal action or people getting into accidents, consider:

  1. Limit number of drinks per guest: Open bars can lead to danger. Consider limiting how many drinks attendees can have to prevent serious accidents. Give drink tickets and a set number of drinks per ticket, or have a shorter happy hour. 
  2. Serve food: A good event always has food, but in the case where there is alcohol being served, this is especially important. If they eat while drinking, they won’t get excessively intoxicated.
  3. Prevent drunk driving: Prevent drunk driving by having an understanding of how your attendees are arriving and leaving your event. You could provide car services and access to public transportation, such as Ubers, buses, or taxis. Uber and Lyft sometimes offer promotional codes that comp your bill if you need a designated driver.
  4. Offer non-alcoholic beverages: Some attendees don’t drink or want to slow it down. To avoid overconsumption, it’s important to offer beverages without alcohol, such as soft drinks and water, or mocktails.

Throwing a company party doesn’t have to be overwhelming, especially if you plan ahead. Need a little extra help on preparing the most fabulous party? Call the Orlando event planning experts at Fun Planners today at 407-955-4949.

2020 Event Planning Trends

You did it! You have successfully executed so many great events this year, and just like that, it’s over. 2019 was a hit for event planning, but now it’s time to prepare for the upcoming year. Here are event planning trends to look out for in 2020. 

Meetings and Conferences
If you aren’t already attending event planning meetings and conferences, you better start in 2020! There is already quite a large rise in demand for these meetings, and that rise is continuing in the new year. CWT Meetings & Travel predicts a five to 10 percent growth. With this comes an increase in hotel rates. As always, event planners should adjust their budgets for higher rates and book event spaces as early as they can. Remember: The longer you take to book, the more you’ll end up paying. Book fast!

Book Performances
With the increased demand for more meetings and conferences, these sort of events are becoming as popular as music festivals. Add performances to your agenda, and you’ll see a high rate of engaged attendees. For larger events, drive revenue by securing a variety of spaces, including resorts, outdoor spaces, and convention centers. 

Health and Wellness
People are becoming more conscious about what they eat and the healthy activities they participate in. Many consumers under the age of 49 eat a plant-based diet, and more than double of that are older than 50. Vegan and vegetarian lifestyles are as popular as ever, so event planners need to adjust their menus to be more allergen-friendly and all-inclusive. Speak the millennial food language with specific catering styles, such as food trucks, street venues, communal portions, and station servings. Don’t forget to include mindful activities as well! Incorporate tech-free areas for your attendees to unplug — yoga sessions, 5Ks, guided meditation, and messages should be part of your plan. If your guests are happy and healthy, they are likely to be more engaged!

Face-to-Face Interactions
In a time when we’re all about putting our faces to a screen, it may be hard to believe that attendees actually crave more face-to-face opportunities. But that’s just it — we spend so much time on our phones, computers, tablets, etc., we’re constantly missing human interaction. Continue creating more opportunities for face-to-face networking and interactions. Skip typical venues, and think outside of the box. Popular venues these days are those with a minimalist aesthetic and a crafty bar. A blank canvas means dressing up the decor to match your theme! Whether you want to board a pirate’s ship or play in a Pacman paradise, you have options for the look and theme of your event. More demand for face-to-face interactions means you’ll need more and more event planning tips!

Get in the now with these popular trends growing in 2020! Need more tips on how to throw a great event? Call the Orlando event planning experts at Fun Planners today at 407-955-4949.