How to Boost Event Registration

Are you struggling to boost event registration? We’ve all been there. But people love a good deal, and if you plan ahead, you can easily incentivize people to sign up for your event — and even upgrade their experience. Find out how.

Early Bird Specials
This is a perfect promotion for last year’s attendees who haven’t signed up to come back. Offer them a discounted rate, provided they sign up by a specific date. You could even take this a step further and throw in an extra deal, such as free event swag, or an early deal on signing up for the same event next year.

Partner Promotion
Rather than going in and pitching cold to your target audience, utilize your sponsorships to your advantage! Approach your partner and ask if they can reach out to their customers and endorse you.

Flash Sale
Use a discount code to boost ticket sales during typically low buying times. (The holiday season is also a great opportunity for a flash sale as people are buying gifts for loved ones; for example, you can run a “Christmas special” in December.) Things automatically become more attractive and enticing when they’re limited, so utilize this opportunity to create some urgency.

VIP Offers
These offers are all about limited access; these codes don’t apply to just anyone. Make your VIPs feel extra special by sending them a private code that unlocks an invisible VIP ticket on the checkout page, or follow up with select attendees after they’ve purchased a ticket with VIP offers. These can include backstage passes, discounts on event swag, or an option to buy an after-party ticket.

Giveaways
Start a giveaway to encourage people to sign up for your event! A simple giveaway can be between the first 500 people who sign up, but you can also utilize social media to include even the latest sign-ups. For instance, for every social media platform that attendees use your event hashtag on, they’re entered into the drawing; another option is that each attendee receives a referral code, and each time a friend uses their code to sign up, they’re entered into the giveaway drawing. (Or, you could reward attendees with money back from their ticket purchase.)

When you use these tips to increase registration, Orlando event planning can be simple. Once you have your early bird attendees, are you fully prepared with decor, catering, and entertainment? Contact us online today to find out how we can help.

Casino for Corporate

Are you looking for your next great Florida corporate event? Look no further than a casino night! The glitz and glamour of the decorations, the delicious food, and the thrill of the games takes the notion of fun and friendly competition to a whole new level. Find out how you can bring Las Vegas to your guests right here in Orlando:

Any Occasion
Whether you’re planning a holiday party, end-of-the-year celebration, award banquet, employee appreciation event, or even a marketing event, a casino night is the perfect route. It’s a great way to keep guests interacting while having fun and winning prizes.

Choose a Theme
Make sure to designate a portion of your budget to decorations. You can pay homage to one or more of the iconic Vegas casinos, such as Caesar’s Palace, with everything from oversized playing cards to costumes to backdrops to themed photo booth props.

Gaming Tables
Don’t DIY your casino tables. We offer outstanding, professional gaming tables and accessories that are held to a Las Vegas standard! Our chips are a heavy weight, our tables have a stylish mahogany wood finish, and we use authentic roulettes wheels, dice, and cards. Our options include blackjack, craps, poker, roulette, and Texas Hold ‘Em. Hoping to add some extra pizzazz to your evening? Choose from one of our lighted tables with frosted plexiglass and color-changing LED lights.

What if No One Knows How to Play?
If you’re concerned that your guests are new to the casino scene, don’t worry; that won’t stop them from having an amazing time. Not only are our casino tables designed for a genuine casino atmosphere, but they come staffed with certified dealers and croupiers. They entertain and teach guests, ensuring that everyone gets into the action and has a great time, regardless of the players’ skill level! With Fun Planners, you can easily plan a casino-themed Florida corporate event. Find out how you can bring Las Vegas to your guests in Orlando:

When it comes to planning your Florida corporate event, Fun Planners is committed to helping you every step of the day. Our casino event packages are designed to perfectly fit you, your organization, and your guests. Contact us today at 407-955-4949 to learn how we can partner with you.

Entertaining All Ages

The company party is coming up and you told your employees to invite their entire family, promising it would be an event with entertainment for all ages. But how do you plan to do that? Learn how you can plan an event that makes everyone happy.  

For The Kids
When children are bored, they make it very clear to everyone around them. A little tantrum can leave a lasting impression on all attendees, not to mention bring down the mood. Many people aren’t able to hire a babysitter on a whim, so offering child-friendly games and activities is a guaranteed way to keep everyone happy. Consider these fun ideas:

  • Large inflatable courses will keep children occupied for hours to come.
  • Face painting booths are sure to be a hit. The opportunity to transform into a fairy, a pirate, or their favorite animal is something no child will want to pass up.
  • Put on a magic show at multiple times throughout the event. Make sure to post the showtimes somewhere where parents can see!
  • Consider a booth for arts and crafts where parents can have a bit of respite and relaxation.

Not a Kid Anymore?
Not everyone at the party is going to enjoy getting a little sweaty over athletic activities. Make sure that there is a good balance between high- and low-energy events going on at once. A variety of options to choose from will surely keep even the pickiest guests happy! Here are some things to think about:

  • Try running drink booths where wines, beers, and liquors can be taste tested. Who doesn’t love a bit of an afternoon treat?
  • Set up some stall games which involve guessing the number of marbles in a jar, or lottery tickets to win baskets of goodies.
  • Have a few casino games set up, like poker or roulette. Set up a chip system with great prizes to be won!
  • Set up trivia games in seated areas with plenty of air conditioning. Play around with topics to do with classical movies or classic musical hits.

You’ll never have to make your attendees have to choose between your awesome event and family obligations. The Florida corporate events team at Fun Planners wants to include everyone and leave nobody feeling bored. Contact or call today at 407-995-4949 to get expert help in putting together a ball of a time!

Get Outdoors in Orlando

Have you been searching for the perfect outdoor Florida corporate event venue? Take a look at some of our favorite places where your employees and clients can marvel at Florida’s natural scenery.

Island Grove Wine Company
Home to over eight acres of a thriving botanical garden, the Island Grove Wine Company was founded on simple, local, eco-friendly values. They offer a lush, peaceful backdrop for any event, and their professional support staff helps you cover all the details. If you’re searching for a festive atmosphere, delicious food, and stunning scenery, this venue could be perfect for you.

Art and History Museums: Maitland
Are you hoping to find an outdoor venue that combines the beauty of nature with history? Host your next event at the only National Historic Landmark in the Greater Orlando Area. You can chat with new clients over cocktails in the spectacular Mayan Chapel and Courtyard, host fundraising event dinner in the Germaine Marvel Building, or enjoy a company picnic in the Main Garden.

Luxmore Grande Estate
From corporate luncheons to social gatherings, the Luxmore Grande Estate promises a picturesque, one-of-a-kind experience. This lakefront venue is over 20,000 square feet and can hold up to 200 guests.

Club Lake Plantation
This facility is the definition of “country elegance.” It’s perfect for corporate events, business meetings, company luncheons, or just a treat for your staff and co-workers! Their staff is committed to helping you invest in your employees and they continually go above and beyond.

The Capen House
Car show? Gala? Casino night? Company anniversaries? No matter the event, this beautifully restored, Victorian/Tudor revival style home from 1885 is a Winter Park historical treasure. Your guests can enjoy an evening as elegant as it is comfortable!

Paradise Cove
This unique venue is perfect for a company picnic, corporate event, or exciting team-building day outside of the office. Paradise Cove channels the tropical vibes of Key West to give your guests a relaxed day by the water. Enjoy jet skiing, lake cruises, and nighttime volleyball matches after the sun’s gone down.

No matter where you decide to host your next Florida corporate event, the team at Fun Planners can help you handle everything from catering to entertainment to team-building activities. Contact us today!

Planning Around The Weather

Between an unpredictable hurricane season, windy winters, and burning hot summer days, it can be a challenge to plan outdoor events in Florida. But a reliable plan is all you need for success! Find out how you can be prepared for anything.

Heat
When planning an event exposed to the sun, there are some things you should consider:

  • Have water readily available in multiple locations.
  • Set up sunscreen stands for purchase and application.
  • Be sure there is enough shade for everyone attending. If you have a speaker or musical act taking center stage, consider providing free sunglasses (which will be great publicity after the event), or moving that to the evening time.
  • Install misting fans throughout the event to keep your audience cool and refreshed. You can offer handheld misting fans available for purchase as well.
  • If your event has games, throw in a few water-themed activities. This is another chance to give your audience some free swag such as an event towel or dry T-shirt.

Rain
Rain can quickly ruin plans, especially when the event it’s outside. Even when storms are trying to bring the day to a screeching halt, you can:

  • Have umbrella and plastic coat stands available for purchase.
  • If your event is outside and in a now-muddy area, throw hay onto the sludge to absorb moisture and make walking easier.
  • Be sure that all attractions have tents with pointed ceilings to redirect the water.
  • If your event is inside and people are escaping the rain, have umbrella bags available and floor mats around the entrance.

Wind
One of the most frustrating things about being at a wind-stricken event is trying to hold everything together. Here’s what you can do:

  • Have weights and clips ready to hold loose items down to heavy furniture.
  • Double check tent pegs and tighten up flaps to prevent them from whipping around.
  • Consider setting up wind-breaking fabric walls around your event.
  • Have hair ties and headbands available at the nurse station, and set up signs so people know where to find them.

Cold
In can be tricky to throw an outdoor event in Florida’s winter. The following may help:

  • Have heated lamps positioned around the venue.
  • Set up games which require more activity and movement, and set up a fire for warmth (and roasting marshmallows) as well.
  • Consider blankets as a purchasable item or game prize.
  • Make sure hot beverages are available.

Any weather can be conquered if you take enough precautions. The Orlando event management team at Fun Planners wants to go the extra mile to ensure your event is a success. Contact us online or call at 407-995-4949 to learn how we can help!

Let’s Meet in Orlando

Are you looking for the perfect venue for your next Florida corporate event? Look no further: whether you’re planning a small board meeting, a private business event, or an exhibition with a thousand people, these venues can fit your needs.

The Rooftop
This 10,000 square foot, 360-degree balcony is 21 stories above the heart of downtown Orlando. Located 15 minutes from International Drive and the Convention Center, the Rooftop is a beautiful and convenient option for corporate events, convention groups, business parties, client receptions, and cocktail parties.

Rosen Plaza Hotel
The Rosen Plaza Hotel is known for award-winning service, personalized menus, and customized theme parties. With over 60,000 square feet of state-of-the-art meeting and event space, you can provide an elegant experience for up to 2,800 guests. Guests also have access to the Gary Sain Memorial Skybridge, a covered walkway that directly connects to the Orange County Convention Center, which offers additional meeting space.

Walt Disney World Swan and Dolphin
The Walt Disney World Resort’s reputation for excellence precedes itself. This luxurious hotel is designed to comfortably accommodate meetings of all sizes and purposes! You’ll enjoy award-winning banquet and catering expertise, attentive staff, and professional resources and services.

Orange County Convention Center
Are you looking for a one-of-a-kind location for tradeshows, expos, meetings, or conventions? The OCCC, also known as “The Center of Hospitality,” is the second largest convention center in the United States and offers 2.1 million square feet of event space. Take a look at their website to learn more about their service partners, scholarship and advertising opportunities, and Orlando’s walkable convention district.

Orlando Museum of Art
From small board meetings to large conferences, the Orlando Museum of Art guarantees that their beautiful galleries and picturesque setting will make your event one to remember. You can rent the Council Of 101 Grand Gallery Hall, meeting rooms, the SunTrust Auditorium, or even the full museum.

When you’re looking to plan your next Florida corporate event, take a look at the variety of entertainment we offer to promote networking, reward and incentive programs, and teambuilding. Contact us online or give us a call at 407-955-4949 today!

Breaking The Ice

Another party, another chance to awkwardly hover around the buffet and spend your night glued to the chocolate fountain. But it doesn’t have to be this way! Let the Orlando event management team help you become a conversation wizard.

Questions to Ask
“I love that, where did you get it?Everyone loves getting a compliment, and most people love talking about their belongings — especially if they got them for a bargain. Ask about anything from their shoes to the digital notebook they’ve been taking notes in throughout the conference.

“What kind of work do you do?” It’s easy to start a conversation with someone when you know what they’re passionate about, so start by asking what they do. Ask questions to keep the conversation going; how long have they been at their job? How did they get started in this industry?

Comment on something positive. “The weather is beautiful tonight!” “Did you get a chance to hear the keynote speaker? I thought he was great.” “Great turnout, right?” Highlighting a positive aspect of the event is an easy way to initiate conversation. While stating something negative might feel like it gives you the opportunity to be funny, avoid it; it’s much riskier. If you insult the chef and the listener turns out to be the chef’s cousin, this won’t go well.

Tips to Remember
Know Breaking News. Before you attend an event, brush up on current events and breaking news. This is almost always an incredibly easy guarantee to start a conversation!

Search for Common Ground. As they’re sharing, make mental notes of what you have in common. These similarities are something you can bring up during a break or a lull as you talk!

Repeat as a Question. When in doubt, repeat the last few words the other person said, but repeat them almost uncertainly — like a question. This will nearly always encourage them to continue talking, and it gives you more opportunities to further the conversation.

Just Keep Asking About Them. Don’t stop asking about the other person! People love to talk about themselves, especially when someone is genuinely interested. (This also prevents you from rambling to overcompensate for your nervousness.) If there’s a lull in the conversation, don’t fill it with your own words; use it to propel the conversation forward and ask more questions. The key is to focus on being interested, not being interesting. 

If you’re in the Orlando area and would like to throw a party so that you can try out your new conversation starters, reach out to the Orlando event management team at Fun Planners. Contact us online or at 407-955-4949 today!

The Best Company Party in Town

You’re the funny guy at the office. Life’s sometimes mundane, but you always know the right joke to crack. When Anne at the front desk shrank her favorite sweater in the laundry, you told her not to sweat it. Hilarious. Since you’re everyone’s go-to for fun, you opted to host the company picnic party… again. For years now, you’ve one-upped the t-shirt company across the road with your promise of only the best of times. You can’t wait to see the look on T-shirt Todd’s face when you head to the office with a big stack of board games cradled in your arms; one of them isn’t even a board game, it’s Twister.

The fateful day arrives and you’re ready. You close the car door, securing a display of saran-wrapped egg salad, two party packs of chips, and 15 assorted board games. After a quick stop at a balloon shop, you cram a giant bouquet into the back. The corner of the Twister box suddenly pops three balloons, and you groan, knowing the drive will surely pop two more. But if everyone pulls through, there will still be a feast and entertainment for an explosive three hours.

As you pull up to the office, you notice the T-shirt shop is closed; they must be too embarrassed to show their faces on party day. You’re glad T-shirt Todd isn’t around to see the spilled egg salad in the back of your car. The top layer is the only dirtied part, so you scoop it out and re-wrap the container. What people don’t know won’t hurt them.

You drop all your epic party contributions on the meeting table. Sally from two cubicles over brought a container of Publix cookies and a bowl of homemade salsa, but the rest looks suspiciously like what comes out of the vending machine downstairs. Sally’s the only one attending the party with you, bless her. After asking where everyone is, she nervously says that they’re at T-shirt Todd’s party.

Outraged, you storm across the street and knock furiously on the T-shirt shop door. You hear music playing around the back and can’t resist taking a quick peek — and you’re horrified. Standing before you is a towering inflatable, and your coworkers are jumping around with unprecedented energy. People are stuffing their faces at an impressive buffet, and Anne from the front desk is waiting for the entertainer to make her a new balloon sweater.

Your mouth is agape; your hands are still sticky with egg salad. T-shirt Todd pats you on the shoulder, attempting to look apologetic but not quite pulling it off — he’s understandably smug in his victory. You marvel at the luxurious chocolate fountain, laugh with your boss as he falls into the dunk tank, and cheer on your coworkers as they duke it out in the inflatable boxing ring. You sigh and accept your defeat; this was a hard party to beat.

Are you tired of being one-upped by another company’s parties? Put your trust in the Orlando event management experts at Fun Planners! You and your coworkers deserve it.

How to Prepare an Inclusive Buffet

If you’re used to eating everything in sight, you probably won’t consider what’s going on in a vegetarian’s mind when they’re staring at an ‘all you can meat’ buffet. Your tasty rib eye becomes a tragic eye sore to your guest. Don’t rely on the bread rolls or salad to feed your pickier or more particular guests! We can help you make everyone happy.

Ask for Food Allergies or Dietary Restrictions With Your RSVP
One of the quickest and easiest ways to make sure that your guests aren’t avoiding the buffet table is to include dietary restriction questions on your RSVP. Let your guests know that they don’t have to eat dinner beforehand because they’re just as welcome as everyone else!

Always Come Prepared
If you don’t know what your attendees can eat, the safest option is to come prepared regardless. It’s a good idea to cater to the better-known dietary restrictions: meat, nuts, dairy, and gluten. Plan separate meals for vegetarians, vegans, people allergic to peanuts, the lactose intolerant, and the gluten intolerant; at the very least, make sure that your meals can be modified to meet these restrictions. Consider using a dueling menu so that you can serve multiple entrees in an easy and professional way!

Budget Accordingly
Changing your food options to satisfy your guests could be as simple as adding a mushroom gravy option beside your turkey gravy, or chocolate chip cookies instead of peanut butter ones. Giving an inexpensive, allergy-friendly second option could literally be a life saver.

Label Foods
It can be difficult to flag down someone familiar with a dish’s ingredients — and you don’t want to put your guests in that uncomfortable position. Take the time to create decorative food labels for each item! Propping up these little cards could be the difference between someone with a peanut allergy dipping their spring roll into a sweet chili sauce as opposed to a spicy peanut sauce.

Worth the Work
Though it might feel meticulous to plan meals around different diets, the outcome is worth it. Talk to a professional caterer about how they can help! Caterers are trained to plan for dietary restrictions and can create a variety of delicious, unique foods that will meet everyone’s needs.

If you’re in the Orlando area and beginning to plan the food for your next event, reach out to the Orlando event management team at Fun Planners. Contact us online or at 407-955-4949 today!

Assigned Seating: The Benefits

Now that you’ve chosen your seating arrangement, it’s time to decide: should you have assigned seats? This, of course, depends on the type of event, but more often than not, you should take the extra time to create a seating chart.

The Science Behind It
Columbia University conducted a study on the behaviors of people at mixers. Their goal was to discover if a minimally structured social event is conducive to attendants broadening their social circle. However, results demonstrated thatguests did not mix as much as might be expected…they were much more likely to encounter their pre-mixer friends, even though they overwhelmingly stated before the event that their goal was to meet new people.”

Outside of Science: Strategy
Although science proves that assigned seating is preferable, benefits go beyond science! By assigning seats, you’re able to strategically plan where people will be sitting. You can connect people in the name of business, or you can make sure that someone coming alone is sitting at a kind, outgoing table. If there’s any sort of bad blood between guests, assigned seating is also an excellent way to prevent unnecessary drama; seat those guests on opposite sides of the room.

Prevent Social Anxiety
Many people worry that by assigning seats, guests will interpret an otherwise relaxed event as rigid and formal. But this couldn’t be farther from the truth — open seating is chaotic and frustrating for your guests. Consider the social anxiety you may cause guests when they walk in and discover they now have to worry about being removed from their group, finding a seat amongst familiar faces (even if their goal is to mingle), and sitting at a table outside of their age group.

No One is Trapped
A common misconception is that if you assign seats, guests will feel obligated to sit there all night long. However, once the formal portion of the evening is over, whether that’s dinner, an auction, or a presentation, your guests will move about the room.

“Is This Seat Taken?”
It’s an awkward experience to have guests wandering around, desperately hunting for an available seat. It’s awkward for the host; it’s awkward for your wandering guests; it’s awkward for your seated guests if they have to offer to split up their own party to satisfy another. This is horrible for you as the planner, as angry groups of people — who did not mean to linger for so long in the lobby — rush up to you and demand you assist them in the search for a seat.

Groups of People
If you have invited a group of people to your event, no matter if it’s a business group or a family, it will be uncomfortable to watch them rush around and try to save a group of seats together — and it will be worse to watch their frustration if they can’t find those seats. This is especially true if you have planned an event where children are invited because it’s crucial that they are able to sit with their parents.

Although it takes extra time and effort create a seating chart, it will be worth it! Assigned seating is just another way to save yourself day-of event headaches and stress. To learn more about how we can help you amidst planning Florida corporate events, contact us here or at 407-955-4949.