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Category Archive: Orlando Corporate Events

How Live Streaming Can Boost Your Events

If you’re looking for ways to spice up your Florida corporate events, look no further. We have your answer and it’s live streaming. Yes, as we transition into a completely technologically-advanced day in age, we must adapt our events in order to stay ahead. Here are some tips on how to make the most of these new technological advancements for your upcoming events

So Long Television, Hello Livestream

Recent research says that the majority of users in the United States, about 56 percent, watch live-streamed content at least once a month. With 48 percent of those users watching live streams weekly. Unlike television, live streaming seems to make users feel more like active participants. With many expressing a new sense of keeping up-to-date and informed.

Internet users are now demanding for their content to be available anytime they want, on whatever device they are on. Rather than the idea of sitting down at a specific time in order to watch something on live TV. From Facebook to Twitter, and now Instagram, videos and “stories” are finding their way to the heart of any event-goer.

One Stream vs. Many Streams

When it comes to the new age of technology and event planning, it’s important to know where your audience is, when marketing your event and also when hosting your event. Knowing their social media habits can also benefit how you reach that audience and in what ways you will attract attendees. Instead of sticking to one social media platform, take into consideration using multiple platforms. From Snapchat, Instagram, and Facebook stories, to Twitter moments and live streaming capabilities, your options are endless!

Although live streaming is changing the way people attend and even market events, it’s still all about atmosphere and adapting to your audience. As your Florida corporate event experts, we’re here to give you some insight as to how to make the best of any event. If you have more questions or need a one-stop shop for all your event needs, feel free to contact us today at 407-955-4949!

6 Activities to Raise Funds for Your Party

Looking for a fun and engaging way to raise funds at your next party or Florida corporate event? Whether it’s for charity or the company, the experts at Orlando event planning are here to give you ideas to spruce up your next festivity.

1 – Silent Auction

This can be the main attraction or complimentary to your event. Essentially, items are on display with a bid sheet stating:

  • the item’s name
  • a short description
  • its value
  • the minimum bid amount
  • Space for people to make their bids

The items should be self-displayed for guests to see up close and personal. The traffic flow from the silent auction tables and food/drink tables are important. One tip is to have it flow from one to the other in a circle so it keeps bidders from seeing the items more than once.

For more added fun, items can be themed to the event. Such as a Great Gatsby themed event with antique glassware on display or a Casino event stocked with a poker set donned with Vegas flair.  Or maybe you have a sponsor who can help create custom gift baskets easily to support the auction.

2 – Raffle Tickets

Raffle sales are fun, fast, and easy. It’s very important to first check if this type of fundraising is permitted in your local area. 50/50 raffles are one of the most enticing ways to get people to buy tickets because they split the net proceeds with the organization.

To have this run smoothly as possible, you need:

  • raffle tickets
  • bowls or large containers for collection
  • one lively crowd.

Sell the tickets for one dollar each or in bundles 12 for $10 and so on. Have them write their name and phone number on the tickets and let them know you’ll contact them via text or call.

Live Auction

A live auction is 100% engaging with the audience and creates a fun atmosphere everyone can enjoy. Having a mix of inexpensive and high-value items and showing them one by one draws in the crowd and keeps them. But of course, this type of auction requires manpower for it to run smoothly.

For your Live Auction, you’ll need to have:

  • Registration table to register guests
    • Give them a number and paddle with your organization’s logo on it
    • The paddle will make them physically active in the live auction
  • Volunteers to help bring and display the items
  • Items that have high value, inexpensive, or the organization’s own items.
    • Provide one or more of your organization’s services as an item
  • An awesome MC or auctioneer
    • The MC/auctioneer aids in formulating an energetic atmosphere and one that really knows the mission and goals can help drive revenue.
  • Volunteers to record the bids
    • Each should sit around the room & have spreadsheets with the bidder’s # and bid to help cross reference when it comes time to determine the final bid.
  • Closing times for certain items
    • Higher-valued items should have sooner closing time to encourage last-minute bidding.

Poker Tournament

From 20 to 1,000 players, test your guest’s hands at a game of poker. This highly social game is sure to get the energy running. In addition, you must determine the monetary value of chips and provide the option for guests to buy more but also allocate the proceeds to where a certain percentage goes to the winner.

Attendance Ticket Sales

If the nature of your event or party is specialized, sell the event itself with tickets. This is the easiest way to generate revenue straight to your organization.

 

  • Establish different passes
    • If there’s some room in your budget, create different price-level passes that offer specialties like a VIP AYCE drinks pass or a valued party favor.
  • Company contests
    • Incentivize your employees to drive ticket sales & award the one that sells the most.
  • Gamify event promotion
    • Get on social media and engage with your audience, have them promote the event with your social tag and hashtag and choose a lucky winner for free tickets.

Merchandise Sales

What better way to commemorate a rockin’ event than with merch sales! Everyone loves event memorabilia. At your event, have a booth or section where guests can choose from different products like t-shirts, mugs, or other items that relate to your organization.

  • Promote the merchandise on social media
  • Bundle the merchandise with the ticket sales
    • Remember those different passes? Why not have a different pass and give them a discount on some merch?
  • Merchandise with your organization’s logo on it helps promote your businesses outside of the event.

Ready to take the next step? Let the Orlando event planning experts at Fun Planners help you plan your next exciting fundraising event.

6 Advantages of Hosting Your Company Party or Team-Building Activity at the Office

Are you searching for the perfect venue for your upcoming company party or team-building activity? Believe it or not, the ideal venue may be right under your nose. Hosting a Florida corporate event in your own office space may prove to be very beneficial. Here are just some of the benefits of hosting events in-house.

  • It’s Convenient

If you are hosting a team-building activity during the day or a company event after hours, hosting it in the office is super convenient. There is no need for employees to spend their time traveling to another venue, and it makes setup and cleanup easier.

  • It’s Budget Friendly

Sometimes, a venue rental can be expensive. By opting to host an event in your own office, the money saved can be spent in a different way. For example, maybe that $1,000 venue rental you didn’t purchase could be put towards a few different entertainment options for a company party that employees will truly enjoy.

  • It Increased Attendance

When the venue is super convenient, more employees are likely to attend. More attendance increases the number of people employees can meet, network with, and form friendships with.

  • It Creates Positive Memories

If your company hosts a successful team-building or corporate event in your own office space, positive memories are made, and then attached, to that space. When employees come to work on Monday, they might think of the fun they had with their coworkers.

  • It Provides Flexibility

Hosting a corporate event in-house allows for greater flexibility in setup time and cleanup time. Also, some venues come with in-house catering requirements, so hosting in your own office space avoids this issue.

  • It Welcomes New People In

If hosting a corporate party that includes family, hosting at the office invites family into their loved one’s professional life, which is a unique experience. It can also be an excellent opportunity to showcase a unique space or improvements made to the office.

Overall, there are a number of benefits presented by hosting a team-building or corporate event within your own office space. Fun Planners, Florida corporate event planning experts, have many ways to spice up your office space and transform it into something unique. Contact us today to learn more!

2016 Event Trends to Impress Those Guests

Keeping event ideas fresh and new is the key to successful Florida Corporate Events! No one wants to attend the same event year-after-year, so revamp yours to keep attendees coming back for more! At Fun Planners, we are constantly looking for new ways to impress our guests. We’ve compiled some key trends that will be at every must go-to event throughout this year.

  • Color Palette. The number one color combo you will see at events in the next year is a rose quartz color and light blues. They will be at everything from weddings, baby showers, outdoor corporate events, and more! They are fun colors and can be incorporated into flower arrangements, food decorations (think cupcakes/cake), and lighting.
  • Food/Beverage. People’s taste in food are becoming more and more sophisticated and the events they attend should reflect that. When planning an event, think about these elements: locally grown/raised, natural, fresh, while also incorporating ethnic spices. For example, #FoodWineUnite was recently at East End Market to raise funds for the Orlando Pulse victims and their families. The most popular items were locally grown, fresh, and had unusual combinations of classic food, such as sausage or meatballs with ethnic spices. Beverages should be similar in that they are local craft/artisan spirits. To end the meal, think mini desserts or exotic flavored ice creams.
  • Technology. Social media offers many ways to elevate the digital interaction at your events. Live social media coverage is a great choice to incorporate technology into your event while also staying in on a lower budget. It allows people to interact online in addition to the physical party. It can include social walls, live sharing, and more. Snapchat now even offers the service of creating a custom geo filter for events. Consider making a specific hashtag for attendees to use and share photos with during the event, too.

The time is coming where many companies will start holding Florida Corporate Events, and the right colors, food/beverage, and technological interaction can make your event a true success! It’s a rule of thumb in event planning that success comes in thinking about the details, so consider this trendy details when planning your next party. If you need help thinking about the details, call Fun Planners today at 407-955-4949.

How to Follow Up Your Event Properly

If you’re an event planner, you have probably put in months of hard work during long days. Well, what happens when the event is over, other than celebrating the joy of not having to deal with any more last minute emergencies (at least until next year)? Well, don’t celebrate too much yet, as many event planners understand the work is not yet done. Fun Planners, who work with Orlando event planners often for large Florida corporate events, team building events, and other large-scale events, has some ways you need to incorporate into your event follow-up process.

  • Send Thank You Notes: After any type of event, it is customary to send thank you notes to any volunteers, people, event planning committees, organizations, speakers, staff, vendors, or performers. It is even better practice to hand write those notes to create a more personalized appreciation for those who helped you pull this large event off. You should have a rather large database with their contact information from the event, and you can utilize this to your advantage.
  • Engage on Social Media: Getting feedback from the event is very important to make sure that you’re seeing an improvement in the event year over year. This is what’s going to bring you attendee retention and get you more notable and expansive in-kind donations and buzz for the next year. Social media is going to be one of the best tools for you to gather that feedback that’s going to help improve your event. In addition to gathering the feedback, keep your event attendees engaged throughout the year and excited for the event the following year.
  • Balance Your Budget: Unless your event is for a charitable cause, you will want to see an ROI at the end of the event, and you can find this out by balancing your budget after the event concludes. Hitting your budget goals is going to determine how and if you’re going to throw an event the next year, so make your budget balancing a learning experience.

Fun Planners understands that event planners work their tail off to ensure the event goes off without a hitch, but there are definitely some follow-up items you’ll need to perform to ensure you can throw an even better event the next year. To have Fun Planners, experts in Florida corporate events, take some of the work off of your plate, contact us today for a quote.

Your Guide to Finding the Best Volunteers for Your Corporate Event

Volunteers can determine how successful your event can be. Fun Planners understand that recruiting volunteers best suitable for your Orlando corporate event can be a challenging task, but following these tips can help you find the right people.

  • Recruit Locations. Productive and excellent volunteers are out there, and it’s just a matter of finding them. Begin by searching within your organization or the organization handling the event. Many times, the people connected to the event are the ones who are most willing and efficient in helping out. Secondly, the Internet is another great tool for discovering volunteers. Posting on college websites or community groups can help you find individuals looking for opportunities in event management and customer service.
  • Set Expectations. By properly establishing what you expect from volunteers, they are able to better assist you and carry out their responsibilities. When you give detailed information and guidelines on their tasks, you can be assured that they will be more active and productive. Sometimes, allowing your volunteers to choose their preference of the type of work can be of great benefit as well.
  • Communicate Effectively. Communication is key to building a better relationship with your volunteers. By doing so, volunteers will feel more confident in approaching you which will help open the doors to success and clarity. Have your volunteers meet one another as well to better work as a team.
  • Follow Up & Feedback. Don’t wrap up your event by simply saying “thank you” and sending them out the door. Take the chance to receive valuable feedback that can aid you in carrying out an improved event next time. Not only do their opinions give you information on how to better manage events, but can even help you retain volunteers for those future events.

We’ve all gone through bad and good experiences when working with volunteers. Without a doubt, finding the best volunteers can be a challenging and grueling task, but setting aside time to find the right ones will help you in the long run. Proper planning and preparation will help both you and your volunteers. Call Fun Planners today at 407-880-3521 to see how we can help you plan your Orlando corporate event.

Five Tips on What to do AFTER Your Event

For a successful event, how it ends is just as important as how you start it. Post-event tasks might be tiresome, but it is essential to receive feedback and evaluation so you can decide how you will handle your event next time. Therefore, instead of postponing the tasks, follow Fun Planners’ tips in order to successfully and efficiently complete your Orlando corporate event.

  • Send Thank-You Notes. We all love to receive appreciation. To think of it simply, the more effort you put in, the more impact you will receive. Rather than emails, send personalized cards to those who attended in order to leave a lasting impression. Social media is also a great tool to acknowledge your attendees.
  • Encourage Feedback. Feedback is the fastest and most important way to understand how well you did and how you can improve. The most beneficial way to receive feedback is to gather the information right after your event. Whether it be a physical copy of a survey, or through social media, gathering feedback is key to a successful event.
  • Balance the Budget. When you organize and balance your budget, you are able to better see where you stand in terms of positive returns. Although profits are not always necessary for events, staying within your budget is essential. Balancing a budget can help you see where your costs were successful or needs improvement.
  • Keep Your Website Updated. For many guests, their direct source of information is your website. Think of your website as your main source of marketing. If your website as out of date or contains irrelevant information, it can definitely hurt the outcome of your event. Your website is also a great way to announce upcoming events.
  • Relax, Relax, Relax. Completing a successful event can be draining. Take time for yourself after the end of your event in order to recharge. If your event took place outside of your city, tour and explore the area as a reward for yourself.

There are many opportunities to create an engaged community even after the event is over. Think of the end of your event as the beginning of your future plans. Making the effort to obtain feedback and evaluation is critical for better planning and for building your audience. Please call Fun Planners at 407-880-3521 if you are in need of help with your next Orlando corporate event, or contact us online.

Seasonal Party Themes

It’s hard to believe that fall is around the corner, especially since we don’t get to experience a typical fall climate here in Florida. Nevertheless, we can still celebrate seasons and your Orlando corporate events can be personalized with seasonal party themes.

Fun Planners, an Orlando corporate event planning company, can help you determine the best theme for your event and if you have one coming up in the fall, then all the better. Some of the most popular event / party these are fall- and autumn-oriented.

Fun Planners has put together some fun fall & autumn seasonal event / party themes:

  • Football – We figured that we should talk about this one first. So many people get hyped up and stoked about football season, whether they are rooting for their favorite home team or wanting to get ahead in their Fantasy Football league. Fun Planners can create the ultimate football-themed party complete, with big screen TVs to watch the game, Madden Football Arcade, Football Tire Toss, Football UBQB, and much more!
  • Oktoberfest – Food, fun, friends, and beer. Who could come up with a better idea? Plan your perfect festival equipped with carnival games and a photo booth to capture the great memories.
  • Autumn Shade – Enjoy time outside and soak up the beautiful weather with a friendly game of moonshine cork gun shoot, cornhole, horse shoes, or croquet.

All of this sounds great, doesn’t it? But what about planning and making food and feeding employees and their families? Don’t worry. Fun Planners is your full-service Orlando corporate event planning company. While we showcase our rides, rentals, and games, we can fully plan your corporate event from start to finish, including working with local and highly recommended caterers.

If you are ready to plan your next seasonal corporate party, contact Fun Planners today at (866) 511-4FUN!

How You Can Help Your Event Attendees’ Interaction

Sometimes people will attend an event, but not speak or interact with others. At these times, it’s best to ease attendees into wanting to communicate by adjusting the details of your event. Our Orlando event management guide will help you increase your event attendees’ interaction.

  • Before the Event: Host a few informational sessions about your event before it happens and allow people to mingle. This will instill excitement toward the event and ensure that attendees will interact with each other in the future.
  • Use Social Media: Many people are connected through social media somehow, and it is an effective way to have more interactions before your event. Create a hash-tag and encourage attendees to post with it. Ask and answer questions on a Facebook page.
  • Smaller Groups: Not everyone is going to know each other very well. During your event, break down a large mass of people into smaller groups to help break the ice. Pair them based on age, where they’re from, and other things.
  • Happy Hour: Think about scheduling some sort of after party and invite everyone. Event attendees will appreciate this gesture after a long day and have increased opportunities to communicate with each other. Keep in mind that this doesn’t have to mean drinking alcohol. It could simply be anything that makes attendees happy.
  • Networking Areas: It can be difficult to have a conversation in a crowded room full of people. Create a more subtle setting with chairs, tables, and space to move around and mingle in. If there are any speakers or presenters at your event, have them stay in these areas and provide attendees with opportunities to network.
  • Questions and Answers: Lastly, make time for a question and answer session between speakers and guests. This is a great way to get attendees more involved since they are responsible for the questions.

Clearly showcasing the advantages of interacting with others will help your event attendees become more involved. Setting up specific instances where people can talk more is a simple and effective method. For more advice on Orlando event management, call us today at 1-866-511-FUN.

7 Ways to Shower Your Event Attendees with Love

Have an event coming up, but your attendees don’t seem very excited about it? Our Orlando corporate event planning methods will help you do something about this. Here are 7 ways to show event attendees the care they deserve.

  • Create a Sneak Peek: Make posters or send out teasers through email a few days before the event. Get attendees excited about what may happen. Create a video or slide show with hints about the event’s theme, speakers, etc.
  • Cover Fees: An important detail that some event planners miss is taking care of small fees such as parking and luggage check. Attendees will be grateful and remember this money and time saving aspect that helps foster their excitement for future events.
  • Visibility and Audibility: If you plan on having a speaker at your event, be sure that they can actually be heard. Work out technical issues at least a month in advance in rooms with any audio and video components.
  • Be Available to Answer Questions: Naturally, people attending your event will have some questions about it. Have all bases covered by responding quickly to questions through emails, social media, and staff.
  • Make Sure They’re Comfortable: Obviously, attendees will want to feel comfortable at events, after all they did take time away from being at home. Create a lounge with comfortable chairs, give them a snack break in between activities, or give them quiet time if they need it.
  • Listen to Feedback: Be attentive to the needs of people attending your event and make the corresponding changes. Music too loud? Adjust the speakers. Slow Wi-Fi? Work out possible connectivity problems. Provide attendees with a questionnaire so that they can give feedback about the event.
  • Maintain Positivity: Too often, the staff for an event will begin with cheerful smiles and end with frowns or apathy. Keep staff looking happy throughout the event and the attendees will be happy, too.

We hope this list helps you show event attendees that you care. Follow these simple steps and people will start getting excited about your events and look forward to many more to come. For more details about Orlando corporate event planning, browse our blog.

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