Fun and Fancy Fundraisers

Everyone loves supporting a good cause, and it’s all the better when doing so means getting to attend a fun event. You want your fundraiser to be memorable, popular, and most importantly, successful. A fundraiser’s success is measured in two parts: how much money it raised for the cause it’s supporting, and how much positive attention it received. In order to achieve this, your fundraiser should stand out. Orlando event planning professionals, Fun Planners, have got everything you need to ensure a successful and memorable fundraising event.


Play Ball!
Your fundraiser should have a main event, something that’s going to bring everyone together. Consider hosting a team sporting event, one that will be able to employ a large number of people. Get a slam dunk basketball team together, or break out the inflatable goal post for a game of flag football. Everyone will get a kick out of an exciting game of dodgeball, and people will come from all over to cheer on a kickball team. Whatever team sport you pick will be sure to draw in the crowds. Set up a concessions area for even more fun!

It’s Your Time to Shine
Each person has always wanted their five minutes of fame. Set up a stage and put on a show! Karaoke never fails to put people in good spirits, and a little talent show is sure to give you big results. A DJ can provide the perfect tracks for a dance-off or dance-a-thon. Got stage fright? No worries! Fun Planners has a variety of talented professionals who are sure to keep the show going.


The Main Event
Why settle for a simple bake sale? When supporting a good cause, you can never go too big. Consider hosting a large event for an extended period of time. This will allow a multitude of people to come and go as they please make donations throughout the event. A carnival can generate a lot of proceeds through ticket sales, and an inflatable obstacle course always pumps up the energy. Or consider giving back a small percentage of the donations as a prize at the end of the fundraiser. Hosting a casino night will attract a lot of hopefuls and keep everyone in good spirits as they try to win. An auction is another event that will attract crowds eager to win something. You can source your prizes from local venues and companies that will be happy to donate to your good cause.

When it comes to hosting a memorable and successful fundraiser, Orlando event planning company Fun Planners has got your back and can provide you with everything you need! Call 407-955-4949 or go online to receive a quote today.

 

Fall in Love with Autumn Foods

Nothing brings people together like food. Think about it: what do the holidays, birthdays, and parties focus their planning around? Delectable food, whether it’s from restaurants, homemade, or catered. Food is an important aspect of Orlando event planning, especially in the fall when the harvest brings in those all-time favorite treat ideas. 

The Cup is Half Full
Everyone loves a good dip, even more so when it looks creative and fun. Let’s say you’ve made some chocolate pumpkin cranberry cookies, and you want to serve them in a more unique way compared to just placing them on a platter. Try serving the cookies on top of an individual glass filled with any type of milk. This allows people to get a cookie, and have a great time dipping it into the glass. The concept works well with any sauce, too! 

Take a Flight
Sometimes indecisiveness saves the day. If you have a ton of ideas but don’t know how to implement them, then there is a great solution. Create flights of various drinks, sliders, or specific pairings of foods that complement different types of beverages. Flights are usually long, narrow serving boards that provide a small taste of multiple flavors of whatever is served. People love options! 

Presentation
The presentation can make a break an event itself. Get creative with how you’re presenting your fall food ideas. Skewers are always fun, they’re simple to make and serve! Try using rosemary stems to skewer your pumpkin, potatoes, or turkey! Wooden sticks are easy to grab, perhaps you can make pecan cinnamon roll pinwheels. Catering is always a resourceful option as well! Also, implement decorative dishes and platters in an elevating fashion to make your event shine. 

Cranberries
Cranberries are tart, bitter, mouth-puckering red berries that are essential for all things fall. You can make cranberry juice or add it to mulled wine. Use them to create your very own famous cranberry sauce, dressing, or even jelly it — let’s be honest you can do better than the one in the can! Don’t forget dessert, cranberry pies or parfaits are excellent for after any great fall dinner. 

When it comes to all things fall for Orlando event planning company, Fun Planners thinks outside of the box just for you! Call 407-955-4949 or go online to receive a quote today.

Local Venues for the Summer

As temperatures rise, make sure you consider summer-friendly venues for the new season. Fun Planners, an Orlando event planning company, has a list of venues we recommend for summertime events.

Central Florida Fairgrounds
The Central Florida Fairgrounds and Exposition Park is the go-to space for concerts and carnivals. The amphitheater is perfect for bands to perform in front of large crowds at a music festival, while the grassy field is large enough to accommodate an entire fair equipped with Ferris wheels and other amusement park rides. The main building is convenient if you need a break from the summertime temperatures to bask in air conditioning.

Aero
Located in the heart of downtown, this glitzy rooftop club includes a dancefloor, private cabanas, and quality bottle service. The lounge terrace gives you a view of downtown Orlando in a South Beach-style atmosphere, where the DJ spins dance hits under the starry skies. Think summertime attire and neon lights for the ultimate dance party or rave.

Orchid Garden
For formal, upscale events, the Orchid Garden at Church Street Station is your place. From its wrought-iron rafters and sweeping staircases to overhead balconies and outdoor courtyard, this banquet ballroom is for the grandest and sophisticated celebrations. The venue is a recreation of a Victorian palace, with its elegant and romantic architecture, chandeliers, and furniture (including Chiavari chairs).

Winter Park Farmers’ Market
Located on New England Avenue in Winter Park, this old train depot has been restored into a historical landmark. With its original brick walls and sliding wood doors, this antique building gives farmhouse feels that are great for weddings or other celebratory events. This 2,800-square-foot facility seats 180 guests and is air-conditioned for those hot summer days. It’s equipped with commercial refrigeration and an ice machine. Your rental would include tables and chairs. All you need is your guests and food, then you’re good to go!

East End Market
Located in the Audubon Park Garden District, East End Market is an indoor marketplace that supports small and local businesses, with an emphasis on the culinary. It houses food and retail businesses, such as a full alcoholic bar, a farm-to-table chef-service cuisine, a craft coffee roaster, inspired floral shop. Get comfy in their courtyard while sitting under string lights and among a collection of cacti. The venue is perfect for indie events markets that can showcase local food trucks, vendors, artists, authors, musicians, and more.

When you use these tips to increase registration, Orlando event planning can be simple. Contact us online today to find out how we can help.

How to Retain Your Sponsors

You put in a lot of work to attract high-quality event sponsors, but now that you have them — how do you keep them? Learn how you can maintain your relationships with sponsors and encourage them to sign on to next year’s event.

Overdeliver
Include a complimentary sponsorship to another event! Create a lower-tier sponsorship that you can leverage as an add-on for future events. This way, you keep your sponsor for a longer period of time, and you can also use that when you pitch to potential sponsors and demonstrate that your spots are in high demand and already filling up.

Hold Back
In the negotiation process, hold back on something that you’re willing to give, but don’t mention it to the sponsor. Then, you can surprise them with a “bonus.” Maybe this bonus is a special announcement highlighting their contribution, 20 extra social media mentions, or a booth at the event. This shows your sponsors that you’re committed to helping them achieve their goals and that you’re willing to go above and beyond.

Extras for the Staff
The day of the event, make sure that you treat the staff to an extra gift or bonus. Send them all free coffees, a welcome pack, or just advice on places to go and see in the host city.

Let’s Talk ROI
After the event, share hard ROI data. Choose three main metrics to measure your overall event ROI and three for your sponsorship ROI. These can be headcount, unique website visitors, attendee satisfaction, press coverage, or more. This is your chance to prove your value. If possible, give this presentation in person so you’re immediately available to address any questions.

Send a Thank You
Follow up immediately and send a thank you the day after the event. This helps to build upon the relationship you’ve already established, and it increases the chances that they’ll partner with you again in the future. Send a copy of the event report and ask if there’s anything else you can do to support them.

Get Social
Tag your sponsor in social media posts, and include pictures of signage or collateral featuring their logos; especially if you have pictures of attendees interacting with them. Thank them online and include them in any press releases.

When it comes to retaining your Orlando event planning sponsors, all it takes is careful planning and flexibility to build bridges and form relationships. Contact us today at 407-955-4949 to find out how you can wow your sponsors and take your event to the next level.

Summer Event Planning: Tips and Tricks to Beat the Heat

Summer is quickly approaching, so it’s best to prepare for the heat now. A change of season can affect the elements of your event, bringing more demands and issues. Fun Planners, an Orlando event planning company, has all of the tips you’ll need to execute your summer event plans. Here are just a few things you don’t want to overlook.

Location, Location, Location
Choosing a location that works with your event is crucial. The heat is turning up, so outdoor activities at the beach or pool will keep your guests from boiling up. Plus, they provide beautiful summer views!

View Your Venue
It seems like a no-brainer, but get to know your venue way in advance. Do a walk-through and take note of spacing and water stations. Being surrounded by other people with no access to hydration is a miserable time — especially in the summer heat. Consider these factors sooner rather than later to resolve any issues that arise.

Keep It Cool
Keep your guests feeling cool. Prior to your event, be sure to talk to venue owners or building management about air conditioning (or lack thereof). This ensures your crowd is happy and not sweaty while networking and partying. This must be discussed beforehand, so add it to the top of your to-do list!

No-Sweat Setup
Events require a lot of production and setup. When setting up the event, look at weather and temperature for the area of your location. You’ll want to plan your labor around this. If it’s 100 degrees outside, it’s exhausting and dangerous for your staff to load and unload. Planning production should also be thought out when viewing your venue. This way, you know where to you can safely place equipment, cables, and the DJ booth or band.

Vibrancy is Key
Summertime is all about color. Incorporate bright, vibrant hues to match the style of the season. Trending colors include yellow, hot pink, purples, and oranges.

Lighten the Food
A good event entices all senses. Food is especially important and must match the aesthetic. People don’t want to eat hot soups or sip warm drinks in the heat. Summertime fare should be light, such as fresh fruit and vegetables, seafood, and gazpacho. Not only is it more palatable during this time, but it’s also less expensive too. And don’t forget the booze! Keep the menu icy with cold cocktails and frozen drinks.

Invite Soon
Summertime means vacation time. People plan their trips way in advance, and you could have them reconsider those dates with timely notification. Send your save-the-dates as soon as possible!

When you use these tips to beat the heat, Orlando event planning can be simple. If you need additional help, contact us online or call 407-955-4949.

Please Sponsor My Event

It can feel awkward asking a business to sponsor your event — or it can just be a challenge to find a business you feel confident approaching. But it’s crucial that you give yourself and your events the best chance to attract the right sponsors. Find out how to deliver the value your sponsors are searching for!

The Proposition
Your selling proposition should be unique and concise. It should outline your event’s mission or cause, what you offer that is of value to sponsors, what sets your event apart, what defines your event’s audience, and how the sponsor will benefit. Make sure this isn’t more than a few sentences!

Be Personal
The sponsor will be able to tell if you’re sending them the same email you just sent to 10 other companies, and it’ll cause any interest to fade away. Make your email personal, and explain why you chose to reach out to them specifically.

Be Honest
Don’t overhype your event or the audience you’re expecting. Your sponsor wants to connect with the target audience, and if you’re hoping to attract and retain partnerships, you need to be honest about what your event will look like. Send out a quick questionnaire to attendees after they register to learn about their industry and influence.

Get Marketing
Be transparent about your marketing efforts too; the last thing sponsors want to do is get attached to an event with no support. Talk about your advertising and marketing campaigns, and attach a dollar amount to every item. Convince the sponsor of your value.

Investigate Yourself
The first thing a potential sponsor is going to do is verify your legitimacy via Google. If your website is outdated, filled with broken links, or headlined with your old logo, they won’t be proud to align their brand with yours, and you can say goodbye to that sponsor. Spend time on your site and social media to guarantee that you deliver a polished, professional first impression.

Don’t Do It
You might have read the above paragraph and thought, “I’ll just call them instead of emailing them; that way I have some extra time to do finalize my site.” Don’t do that! Sponsors prefer the first contact to be via email or social media so they have time to vet you and conduct appropriate research before making a decision.

“What Can You Offer Me?”
You want to make sure they understand that you care about supporting their key objectives and giving them what they need to be successful. Highlight what you offer that’s valuable to them. Do you have speaking opportunities, opportunities for logo placements, social media mentions, or any type of VIP passes? Customize each sponsorship to the sponsor’s needs, and be flexible.

Getting sponsors for Orlando event planning doesn’t have to be a terrifying challenge. With these steps, you’ll be on your way to effective partnerships in no time! Talk to Fun Planners about how we can help you plan every aspect of your next event so you can wow your sponsors. Contact us today at 407-955-4949.

Emergency Kit

The day of your event is finally here. The flowers are beautifully coordinated, the catering company came an hour early (at no extra cost), and there isn’t a napkin out of place. Everything looks perfect, and you breathe a sigh of relief. But little do you know that in an hour, the conference speaker is going to show up with spinach stuck in her teeth. Your assistant is going to complain about a massive headache, the guest of honor will spill pasta sauce all over her shirt, and your heels will be bloody and raw from the back of your shoes. Luckily, your trusty emergency kit is going to get you through!

Backup Flash Drives
You can’t rely on a solid internet connection. Plan to have any important music or presentations backed up on a flash drive!

Tape
You can’t go wrong with duct tape and clear, double-sided tape. Gaffer’s tape is great as well; while it’s more expensive than duct tape, it can be used to secure loose cables to stage floors, podiums, and other surfaces for safety or concealment.

Sunscreen
No one wants to leave an event with a sunburn. Pack extra sunscreen and encourage your staff to do the same!

Chalk and Chalkboards
You never know when you’re going to need a last-minute sign! Prepare by packing your own chalkboards and brightly colored chalk.

Portable Phone Chargers
It goes without saying that you’ll need your phone for everything from emergencies to last-minute schedule changes, but if your phone dies, that’s going to be nearly impossible. Bring both an iPhone charger and an Android charger, just in case.

First Aid Kit
Don’t leave for a long day at an event without Ibuprofen, band-aids, gauze, tweezers, and hand sanitizer gel.

Sharpies And Pens
Whether you’re looking to label staff members’ phone chargers or scrambling to find pens to leave at the name tag table, a Sharpie will always come in handy.

Switchable Handheld Mic
Wireless mics tend to fail just at the moment you need them, so plan ahead by bringing your own handheld microphone. Handheld mics are particularly helpful when your entertainment is stationary and won’t get tangled in a cord!

Stain Remover
No one wants to walk around sporting unsightly stains. Save your crew and attendees (or even yourself) from embarrassment by packing a stain removal pen.

Anti-Itch Spray
This is especially important for an outdoor event! Make sure to be proactive and pack Benadryl and bug spray as well.

If you work in Orlando event planning, this is a great list to help you start building your own emergency kit. Contact us today to find out how we can help you plan your next event!

The Gift Guide For Event Planners

Are your loved ones constantly asking what you want for Christmas — and are you constantly at a loss as to what to say? Let us help you, help them. Throw these items on your wish list, and the next time someone asks you for gift ideas, you’ll be prepared. Honestly, what more would they expect from their favorite event planner than an organized list?

Bullet Journal: The Leuchtturm1917 is the classic bullet journal for a reason. This revolutionary organizational system maximizes productivity and serves as a task manager, sketchbook, journal, and idea-catcher. Because you get to design your own journal’s layout, you can track whatever you want, however you want. And once you have the journal, make sure to grab the perfect no-bleed pens.

Luggage Tags: Consider a personalized luggage tag for the ever-traveling event planner in your life!

Bluetooth Headphones: This is the gift that everyone wants but always forgets to ask for! Don’t underestimate a solid pair of headphones, especially when it comes to long plane rides and relaxing runs after stressful events.

Power Banks: When working long, crazy events — and crazy events hours — planners rely on their portable charger to keep their phone going. And you can (seriously) never have too many chargers! Make sure to choose slim, sturdy chargers that can fit in a wallet or purse.

Cord Saver Wrap: You don’t want power bank cords or new headphones to get tangled and ruined, so consider pairing those gifts with a cord wrap to keep everything neat.

Comfortable Shoes: Check out tried-and-true favorites such as Tieks and Lucky Brand Ballet Flats to guarantee comfort while running around.

A Spa Voucher: Send the event manager in your life to their favorite spot for the day to decompress, get an amazing massage, and put their feet up.

Bath Bombs: If a spa day at home is more your thing, bath bombs are the perfect way to relax.

Travel Adapter: It’s crucial to have a travel adapter so that you can safely charge electronics while traveling. This is a great way to relieve a bit of stress for the international event planner!

Aromatherapy: Essential oils are the latest craze, and for good reason; aromatherapy offers a multitude of health benefits. Help the event planner in your life relax, get rid of headaches, and a get a great night’s sleep with an essential oil diffuser or aromatherapy candle.

Travel Bags: Search for versatile, durable bags that meet international travel requirements.

Eco-Friendly Coffee Mug: Event managers are always on the go, and never getting enough sleep to do so. We practically have coffee coursing through our veins! An eco-friendly coffee travel mug is the perfect Christmas gift!

If you have a friend who works in Orlando event planning, this list is the perfect gift guide! This year, you can get them Christmas gifts that they’ll love.

 

A Picture’s Worth a 1,000 Guests

As of August 2018, Instagram has 1 billion active users and is thought by 60% of influencers to be the best overall platform for engagement. So how can you use it to promote your event — both before and after it happens? Learn more with the tips below.

Share Your Story
With Instagram’s Story feature, you can offer your audience relevant, organic updates as they happen. You can post on your story at a much more frequent rate than is socially acceptable on your feed, making it easier to share “the little things” that create hype. Before you share something with your audience, always ask yourself: does this work best as a post or on my story?

Attendee Interaction
Your story is also a great place to prioritize audience interaction. You can ask open-ended questions, take a poll, add relevant music, let your followers ask questions, or ask them to rank something. Because of these interactions, followers feel invested in your event and will keep an eye on your story knowing that you’ll be asking for their input.

Sneak Peaks
As you begin to set up your venue, show your audience “exclusive sneak peeks” by sharing videos on your story or photos on your feed. Give guests an idea of what the final table setting might look like, brag on a table full of incredible raffle gifts, or share the name of the winning venue. While you don’t want to show everything that you have planned, showing small things creates suspense for your event.

#TBT
This is only relevant if this is not the first time this event is happening! Share photos and videos from previous years to generate excitement — and even nostalgia — for those who attended in the past. If you have followers who have never come and are on the fence about purchasing a ticket, these throwback posts are the perfect way to show them how much fun they could have if they come.

Contests
Leading up to the event, hold contests to give out free tickets. All you need to do is ask your followers to comment on a post and tag a few friends, and then out of the people who comment, you can draw a name for someone (or a few someones) to win a handful of tickets. When your followers tag their friends, their friends will check out your post and maybe tag their friends as well.

Screen of Pictures
The night of the event, consider projecting social media pictures and Tweets up on a big screen for everyone to see — but only project the pictures and posts that use your event hashtag. People will want to see their picture on the big screen, and this will encourage them to post using your hashtag.

Photo Booth
A photo booth is a great way to get your event online. You can hold a contest for the best photo when participants post their picture using your event hashtag, or you can reward attendees for tagging your account or using the location by offering them a small prize or freebie.

With these few strategies, it’s easy to use Instagram to promote Orlando event planning. Give us a call today to find out how we can partner with you to take your event to the next level!

Planning Style Quiz: Parks and Recreation

Thanks to streaming services like Netflix, the show “Parks and Recreation” continues to gain loyal followers. However, the real question is — which character has your event planning style? Take the quiz and find out!

1. How did you get started in event management?

A) You’ve always been passionate about celebrating special events and bringing joy to those around you. Event planning was a natural choice!
B) You discovered your hidden talent after working a variety of odd jobs.
C) Ever since you were little, it’s been your dream to work as an event planner.
D) You can’t remember what initially drove you to the world of event management. Although your friends were initially surprised by your choice, it didn’t take long for them to see your talent.
E) You started as someone’s assistant. While you weren’t very interested at first, it became your passion, and you made it your career.

2. Centerpieces have been delivered, but they look nothing like what your client requested. What do you do?

A) You’re extremely optimistic and easily calm down your client. Your partner handles the problem while you handle the client.
B) No worries! Remind your client that their elegant event is perfectly memorable without the centerpieces; maybe they would have taken away from the other decorations.
C) After a very brief moment of panic and frustration, you pull out your homemade backup centerpieces, which are actually more perfect than the originals.
D) Although you calm your client and explain that you have everything under control, the little voice inside of you keeps whispering, “But who really needs centerpieces, anyway?”
E) You’re beyond resourceful and assure your client that you can save the day just by running to the store down the road — you can recreate those centerpieces for an even better price.

3. You’re pitching a fundraiser idea to a new client. What’s your plan?

A) You know that your enthusiasm for the project will drive the presentation.
B) You like things that are flashy and glamorous, and you incorporate the latest technology into your presentation.
C) You thrive when speaking in front of people, and can’t wait to demonstrate why your plan is the best option. You are fully prepared to answer any and all questions they throw your way.
D) Your presentation is short and concise, and your confidence shines through.
E) You keep your presentation simple, logical, and down to Earth.

4. Your client asks for a caterer recommendation. What do you suggest?

A) A healthy, delicious banquet is never a bad choice.
B) Always up on the trends, you suggest following the latest foodie trends, which you guarantee will catch the eye of every blogger and celebrity in attendance.
C) You can’t help it — your instinct is to recommend breakfast food. You describe a lovely, sophisticated brunch.
D) You believe strongly in offering guests the highest quality of food, and you start by suggesting an exemplary butcher.
E) Every event should have a unique quality! You tell your client that they can make their event memorable through food, such as fondue or a themed, interactive display.

5. What do you like to do in your free time?

A) Anything active and athletic!
B) You’re all about your side hustle. You might have an Etsy, work at the local coffee house, or work as an Uber driver.
C) Honestly, you love your job, and it’s hard to stop working in your free time. But you always like to spend time with your close friends!
D) You love nature, and you’ll do anything that gets you outside. (You also enjoy puzzles.)
E) You love animals. On the weekends, you can often be found volunteering at the local animal shelter.

Mostly As: You’re Chris! You’re cheerful and optimistic, and you have a gift for bringing peace and calm to chaos.

Mostly Bs: You’re Tom! You love to keep up with trends in the event world, and you have a talent for planning luxurious, elegant affairs.

Mostly Cs: You’re Leslie! You’re deeply passionate about what you do and fiercely loyal to your team.

Mostly Ds: You’re Ron! You’re a private person and have high standards for your events. While many may mistake you as stern and stoic, you have a fun-loving side to you that comes out at your job.

Mostly Es: You’re April! You’re resourceful and have a dry sense of humor. When you work on a project that you’re passionate about, you’re unstoppable.

No matter which Parks and Recreation character you’re like, Orlando event management is easy when you work with the experts at Fun Planners. Contact us today to learn how we can make your next event one to remember!