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Category Archive: Orlando event planning

Take Your Easter Event to the Next Level

Looking to throw the Easter Egg Hunt event of the year? Take a look at these unique suggestions for activities, snacks, and decorations that will help bring your Easter event to the next level.

Opening Ceremonies

Put together an area that acts as the center of festivities. Set up a small stage, blast fun, energetic music, and decorate with colorful streamers, crepe paper, and balloons. This is a great area to announce the beginning of the Easter egg hunt, the location of the food, any rules, and the winners.

Craft Station

A craft station is especially helpful for parents with little ones! Provide paper bunny ears for children to color and wear, or paper Easter eggs that can be doodled on and used as tree ornaments for the day. A craft station is also a great place for children to decorate their own Easter eggs. Offer a few unique additions to standard dyes such as white crayons, Kool-aid, Mod Podge, stickers or sparkles, and glue. You can also ask participants to bring old egg cartons for children to draw on.

Costume Contest

A contest doesn’t have to consist solely of ‘Best Easter Bunny Outfit.’ Incorporate a variety of categories, such as ‘Funniest Easter T-Shirt’ and ‘Best Face Paint.’ Don’t forget to supply a few fun props for those who didn’t dress up but still want to get in the spirit!

Easter-Themed Snacks

There’s a wide variety of Easter-inspired snacks. Try these Jell-O Easter eggs or these Rice Krispy Easter egg treats that have a hidden surprise. Throw in Cadbury Eggs with Muddy Buddies for a colorful twist on a classic snack, or cover strawberries in orange chocolate to make them look like little carrots.

Give a Variety of Prizes

This is a great opportunity to reiterate that the hunt is about fun, not about which child found the greatest number of eggs! Hide a few ‘golden eggs’ that hold special prizes, or even a clue to find a special prize that takes them on a treasure hunt. Reward the child who found the egg in the “sneakiest hiding spot,” and give a prize to the child who found the least amount of eggs as well. Encourage sharing and kindness by searching for a child who gave eggs to someone who didn’t find as many, and give them a special prize in private such as extra snacks or a chocolate bunny.

Looking for more tips and tricks about Orlando event management? We can help with anything from entertainment to catering to team building. Contact us today at 407-955-4949 to learn more!


Trick Yourself Into Being a Patient Planner

Picture waiting an extra half hour for your food at the restaurant; mornings where you’re running late and your keys are missing; getting stuck in traffic on your way to an appointment. Do you feel stressed and impatient yet?

Event planning is consistently ranked as one of the most stressful jobs. While these daily stressors are certainly unwelcome and unpleasant, event planners deal with even more – What do you do if the speakers blow? If the caterer forgets the vegetarian option? Or if your team arrives a half hour late?

The long answer: spend a lot of time developing your backup plan.

The short answer: be patient. It’s not easy to be patient, but if you take a look at these tips for tricking yourself into developing patience, you’ll find that you not only feel less stressed, but your events run more efficiently.

1. Understand your triggers. When you exercise self-awareness and reevaluate whether or not your response is justified, you can take steps toward rerouting that response. Practice self-control by forcing your brain to focus on something else.

2. Take an exercise break. Sometimes the best thing you can do for your body is to take a 10 minute running, walking, or biking break. This will burn off any accumulated stress hormones and clear your mind, making it easier for you to return to your task patient and anger-free.

3. Count to 10. This advice has been around for years and with good reason; this is a great chance for you to reset your mind and refocus. It also gives you 10 seconds of silence, and sometimes when you’re frustrated and impatient, it’s best to take that extra time before speaking.

4. Issue a warning. If you can feel yourself becoming impatient, tell the other person. Explain that you’re starting to get frustrated and explain why. If it’s because of something they’re doing, this gives them a chance to modify their behavior. The opposite could also happen; by saying it out loud, you could realize that your annoyance is misplaced and that you need some space.

5. Ask for help. Whenever you’re starting to feel overwhelmed, it’s easy to feel frazzled and impatient. Take time to review your to-do list and decide which tasks can be delegated to others on your team.

If you’re looking for equipment to help your Orlando event planning team, feel free to contact Fun Planners at 407-955-4949. For more tips, tricks, and more, visit our blog and our catalog.

Tips for Beginning Event Planners

Armed with a tablet, headset, and a trenta macchiato with an extra espresso shot, you’re ready to take on the world. You feel confident. But it takes more than coffee and confidence to take the event planning industry by storm. Check out these tips for beginning event planners.

Get To Know Your Client
Knowing your client and target audience is critical. Plan activities that are appropriate to the client and their attendees.

Have a Plan B, or C…Maybe Even Plan D
During the planning stages, brainstorm different ideas and methods. Be innovative and transparent with your client, and give them options they will be happy with if sudden changes in venue, catering, or entertainment occur. Whether you are working months out or days out, always prepare backup plans.

If you want your event to go terribly, avoid your budget. Ignore it. Throw it away.
The budget can and will only stretch so far, so plan for every penny. Set aside funds in case of emergencies. No matter how big or small the budget, there will ALWAYS be a solution to plan an unforgettable event, so stay positive, be creative, and keep your options open.

Consider sponsors. Come up with an accurate profit plan to present to the sponsor. Explain how you’ll pay for the event, the expected number of attendees, and their potential profit.

Let Them Eat Cake
Food can make or break an event. Check out local places near the venue and ask to test their food. Triple check their services are available the day of the event so there aren’t any surprises.

Social Media is one of the fastest ways to promote your event. Once you have figured out your target audience, choose the most appropriate social media channels. You could create a Facebook event, advertise on an Instagram story, post pictures counting down to the day, or promote using an event hashtag.

Push Through To The End
Stay present throughout the event. Always remain calm, and ensure everything is punctual and running smoothly. Check on your client and their attendees, but make sure to take care of your employees and volunteers, giving them any help they need to execute the event.

Visit our blog for additional tips and tricks guaranteed to make your next event special. If you have any further questions, contact the Orlando event planning experts at Fun Planners at 407-955-4949.

Valentine’s Day Events

Valentine’s Day is right around the corner. According to ABC, over half of the country celebrates, and it generated $18.2 billion in the United States last year. Love is definitely in the air, so what better opportunity to engineer an extraordinary event? Check out these Orlando event planning tips to organize an incredible Valentine’s Day night out.

Free Childcare

It might seem simple, but the best thing you can give a tired parent is a night off – especially if it’s free. Budget appropriately so parents can drop off their children in a safe environment with trustworthy caretakers at no additional cost.

Be Unique

While there’s nothing wrong with a nice dinner date, use your event to offer couples an exciting, atypical night out. Contact a local improv comedy club or group and see if they are willing to perform at your event. Design a memorable meal with cooking demonstrations, special cocktails, and beautifully themed desserts. You can even offer a night of ballroom dancing lessons, providing silly props like feather boas and hand fans, and partner with a local florist to offer corsages as a fun throwback to prom days. Keep the dance lessons lighthearted to keep your guests feeling comfortable and at ease.

If you live somewhere where Valentine’s Day brings nice weather, take advantage of it and host an outdoor drive-in movie. Set up an inflatable movie screen, arrange twinkle lights in the trees, and decorate with wooden accents. Sell tickets to enter, and prepare a ‘cozy kit’ for each car, complete with blankets and pillows to stay warm. Stock concessions with popcorn, cotton candy, and old-fashioned Coke bottles.

Picture Perfect

Enlist a local, professional photographer to come and not only take event photos, but to take photos of each couple. Email each couple the link to where the photographer will share the edited copies, as well as with the hashtag they can use if they wish to share the picture on social media.

Share the Love

Valentine’s Day is a great time to shower organizations with love. Make sure your attendees know that you are excited to be donating partial proceeds from ticket purchases, flower purchases, or food purchases to a worthy and credible organization.

Feeling inspired to create an unforgettable Valentine’s Day event? The Orlando event planning experts at Fun Planners are dedicated to helping you make it a night to remember. Contact us online or at 407-955-4949.

3 Ways to Make Party Planning Easy as Pie

When creating something, it’s best to follow a recipe! Orlando event planning can be done the same way. To help you plan the best possible event, we’ve laid out a party recipe that’s as easy as pie!

The Crust

First, you’ll want to roll out an outline of what you want your party to look like. Budgeting, though tedious, is essential in hitting the goals you need to hit for your event. Allocate funds to each category in your party plan. Shape your event by prioritizing things you need versus things you want to have. If you max out without planning out each aspect, adjust your plan so that you can afford all necessities. Maybe you need a few more dollars for catering because you forgot to include drinks in your plan? Pinch a little from each other category until you have the perfect budget. This framework will be the structure your party needs!

The Filling

Using your budget, make a list of everything you need to acquire before the day of the party. By getting all your ingredients together ahead of time, there will be less room for something to go wrong. A great way to eliminate confusion and chaos is by selecting a theme. A theme will keep everything unified and look great. In addition to that, themed party supplies are usually sold together or near each other, making your job easier. Be sure to plan out music, catering, entertainment, schedule, and favors! Filling your event with the perfect decorations, supplies, and attendees are essential for success.
The Topping

Whipped cream, streusel crumbles, and powdered sugar—yum! The final touches of your party pie are essential. Setup for your party should be finished at least two hours before showtime, to make sure nothing is missing and nothing goes wrong! This will allow ample time for you to look at everything put together and assess last minute touches. And of course, take the perfect photo before everyone digs in!

When aiming to plan the perfect party, your structure, decorations, supplies and finishing touches are all important pieces. If you properly execute these three categories, your Orlando event planning will truly be as easy as pie!

How to Plan the Perfect Outdoor Party This Fall

Ahh… the breeze is picking up, the nights are chilly, and it’s the perfect time to plan a party. While the Florida fall weather can be a bit unpredictable, that doesn’t mean you can’t have an outdoor party! Check out these great Orlando event planning tips to make your fall wonderland come to life.

Situate Your Seating

Will your event be in your backyard? At a park? After deciding on a location, the first step is to gather seating for all of your guests. You’ll want to make sure guests can choose where to congregate and not worry about awkwardly standing around.

Cushioned seats around a fire or in clusters in a yard work very well for providing comfort. It’s best to have a focal point, such as a fire pit or table where groups can set plates or cups and even kick their feet up to relax. If during the day, umbrellas are a great addition to outdoor table seating, to keep Florida’s heat from beating down on your guests before dusk.

Assemble the Activities

A fall party is all about the theme. In addition to festive food and snacks, it’s important to assemble the perfect fall activities to entertain your guests and ensure they have a great time. A fire pit can double as entertainment, a dessert station, and seating! Guests will be able to relax next to the fire, keep warm if it’s chilly, and roast some marshmallows for the perfect s’more treat.

Yard games like cornhole, ladder toss, bocce ball, or even a potato sack relay are great for events with younger attendees (and even grown-ups!). For a fun twist on documenting your event, try a fall-inspired photo booth, complete with accessories and costume pieces, a cute backdrop and a tripod!

If planning a bigger event, there are tons of items you can rent to take your event to the next level! From inflatable movie screens and dunk tanks to cotton candy makers and popcorn machines, there’s anything you can imagine! Guests will love these added touches.

Set the Mood

Fall is a time to feel warm, cozy and relaxed. For your event, you want to make sure the lighting and music set the perfect mood to allow your guests to get into the fall mood! Find an acoustic, unplugged playlist to play throughout the background of your evening. If you have extra time, you can even create your own and throw in some guest favorites. Grab some cute lantern or Christmas lights and string them through trees, around seating areas and even on the floor to really set the ambiance. Larger lanterns, tea light candles, and even tiki torches are other great ways to light up your outdoor space.

Throwing a fall party doesn’t have to put your Orlando event planning skills to the test. With the perfect mood, great entertainment, and ample seating, your guests will feel relaxed cozy, and ready to kick back and enjoy the season with you.


Fun Planners: The One-Stop Shop For Event Planning

If you’re looking to plan the coolest, most immersive event this year, look no further. Fun Planners is here to save the day. Our most innovative entertainment activities include human-sized foosball or boxing, arcade games every kid at heart remembers, and even bounce castles for any small, or big, birthday party. As experts in Orlando event planning, we’re here to highlight some of the ways Fun Planners is unique and off the charts.

Here at Fun Planners, we pride ourselves on having the most fun, interactive games for all occasions. We offer inflatable rentals, arcade games, DJs, game show hosts, and more! We specialize in all types of events. Whether it’s corporate, private, wedding, or just a Saturday afternoon, we have all you’ll need.

Our client testimonials boast about the audio and visual elements we can bring to any event. Some of our fan favorites include digital photo booths, live streaming services, projections, custom gobos, sound systems, intelligent lighting programs. Not only can we bring the above additions to your event, but we can also help market your event. Using our videography skills, we make it easy for you to promote your event. Videos can also be a great way to commemorate past events and gear up for upcoming ones.

Alongside our entertainment and audio/visual activities, we also offer special promotional products. These can go far with your audience because they can be customizable to your event with your brand image. At Fun Planners, we love themed events just as much as our customers do. From black-tie to holiday parties, from the beach to Vegas, anything and everything is possible for our team to help your team.

We understand the steps to event planning can seem like a massive feat. Fun Planners is your one stop shop for everything you need for every corporate party, every birthday party, or every wedding. We are happy to serve our customers as experts in Orlando event planning and we are always ready to step up the bar when it comes to curating the perfect event for you and your team. Feel free to contact us today for a free quote, or read our blog for more tips and tricks!

3 Ways to Make Your Event More Interactive

Creating the best event for your audience is sometimes a big feat. With varying people, personalities, and ages, events can sometimes be a daunting task. There are a few essential tips that help an event go from drab to fab although, and this means for all participants. The Orlando event planning experts at Fun Planners know exactly what every attendee wants and needs, here are a few tips to curating an event that’s worthwhile.

Encourage Creativity
Deciding what activities will be the most entertaining and interactive is the most important, and most fun part of the job. Begin by picturing what kind of event you want in your mind. Does your event include bouncy castles? Does it include karaoke? What is one way to make your attendees never want to leave? These questions will put you in a great position to curate the perfect event. Remember, it’s important to keep in mind that the key to every successful event, is a little bit of a creativity.

Focus on Memories
What’s going to be even better than being at the event, is remembering it for the years to come. Creating something worthwhile for your attendees is the biggest challenge when event planning. You want something that will stay in their mind. Sometimes, this includes the biggest and the showiest events. On the other hand, sometimes it can even include really beneficial team bonding with coworkers. The path you take is up to you in the end, and by keeping in mind your audience and the setting, you will be sure to create the best path for your future event!

Although it’s important to make lasting memories, tangible souvenirs never hurt either. Think of what your audience will enjoy the most. Whether it’s a gift bag for everyone at the end full of candies, gift cards, and more or even a photobooth at your event for everyone to try out and print their pictures to keep forever. Choosing what lasting gifts your audience will receive mostly depends on the type of event you’re throwing.

Here at Fun Planners, we always reinforce the idea that knowing your audience is a critical step in creating the best and the biggest event. From creativity to memories, and souvenirs, our tips and tricks are sure to help your journey through Orlando event planning. If you want to learn more tips, feel free to read our blog. Are you planning an event this year? Contact us today for a free quote!

How to: Plan Your Event on a Budget

The most crucial step to event planning is creating the budget. The budget for your event is the tell-all of your event, are there going to be 50 balloons? Will there be a bouncy castle? Are you going to have those arcade machines that every kid wanted when they were little? All of these questions are what you need to ask yourself in order to get started. The experts of Orlando event planning are here to walk you through the steps to the perfect event on a budget.

What Are You Budgeting For?
The first and most important question to ask yourself is what kind of party are you throwing? Is it a corporate event, is it a bar mitzvah, a wedding, a town fair? All of these have completely different budgets, and even different attractions and activities that range in accessibility and of course, price. Start by making a list of what events and activities will cost money. Include descriptions, estimated and actual costs, and the amount needed. This will give you the perfect idea of what and how much you will spend for the event.

Researching Costs
Now that you have a rough idea of the supplies you will need for your event, it’s important to find the right price. At Fun Planners, we pride ourselves on being affordable, reliable, and honest. We also have a plethora of activities for every event! From arcade games to carnival games, to even team bonding exercises, everything you need can be found at a decent and enjoyable price.

Having a Back-Up
Living in the Sunshine State and can sometimes be unpredictable. It’s important to set aside some time to figure out what the cost of cancellation would be. Although the worst case scenario rarely happens, it’s better to be prepared for what may come. Asking yourself, “How much will this set me back?” “What unexpected costs can come from this event?” When it comes to safe, effective, and budget-friendly event planning, it’s better to be prepared than not.

Are you looking to plan the biggest and the best event this year? Whether it’s a corporate event or even a birthday party, Fun Planners has all the activities that you could want. Some of our fan-favorites include our nostalgia-inducing arcade games, our jumbo chess boards, and even our human-sized foosball inflatable. Feel free to contact Fun Planners today for all your Orlando event planning needs and even a free quote!

6 Activities to Raise Funds for Your Party

Looking for a fun and engaging way to raise funds at your next party or Florida corporate event? Whether it’s for charity or the company, the experts at Orlando event planning are here to give you ideas to spruce up your next festivity.

1 – Silent Auction

This can be the main attraction or complimentary to your event. Essentially, items are on display with a bid sheet stating:

  • the item’s name
  • a short description
  • its value
  • the minimum bid amount
  • Space for people to make their bids

The items should be self-displayed for guests to see up close and personal. The traffic flow from the silent auction tables and food/drink tables are important. One tip is to have it flow from one to the other in a circle so it keeps bidders from seeing the items more than once.

For more added fun, items can be themed to the event. Such as a Great Gatsby themed event with antique glassware on display or a Casino event stocked with a poker set donned with Vegas flair.  Or maybe you have a sponsor who can help create custom gift baskets easily to support the auction.

2 – Raffle Tickets

Raffle sales are fun, fast, and easy. It’s very important to first check if this type of fundraising is permitted in your local area. 50/50 raffles are one of the most enticing ways to get people to buy tickets because they split the net proceeds with the organization.

To have this run smoothly as possible, you need:

  • raffle tickets
  • bowls or large containers for collection
  • one lively crowd.

Sell the tickets for one dollar each or in bundles 12 for $10 and so on. Have them write their name and phone number on the tickets and let them know you’ll contact them via text or call.

Live Auction

A live auction is 100% engaging with the audience and creates a fun atmosphere everyone can enjoy. Having a mix of inexpensive and high-value items and showing them one by one draws in the crowd and keeps them. But of course, this type of auction requires manpower for it to run smoothly.

For your Live Auction, you’ll need to have:

  • Registration table to register guests
    • Give them a number and paddle with your organization’s logo on it
    • The paddle will make them physically active in the live auction
  • Volunteers to help bring and display the items
  • Items that have high value, inexpensive, or the organization’s own items.
    • Provide one or more of your organization’s services as an item
  • An awesome MC or auctioneer
    • The MC/auctioneer aids in formulating an energetic atmosphere and one that really knows the mission and goals can help drive revenue.
  • Volunteers to record the bids
    • Each should sit around the room & have spreadsheets with the bidder’s # and bid to help cross reference when it comes time to determine the final bid.
  • Closing times for certain items
    • Higher-valued items should have sooner closing time to encourage last-minute bidding.

Poker Tournament

From 20 to 1,000 players, test your guest’s hands at a game of poker. This highly social game is sure to get the energy running. In addition, you must determine the monetary value of chips and provide the option for guests to buy more but also allocate the proceeds to where a certain percentage goes to the winner.

Attendance Ticket Sales

If the nature of your event or party is specialized, sell the event itself with tickets. This is the easiest way to generate revenue straight to your organization.


  • Establish different passes
    • If there’s some room in your budget, create different price-level passes that offer specialties like a VIP AYCE drinks pass or a valued party favor.
  • Company contests
    • Incentivize your employees to drive ticket sales & award the one that sells the most.
  • Gamify event promotion
    • Get on social media and engage with your audience, have them promote the event with your social tag and hashtag and choose a lucky winner for free tickets.

Merchandise Sales

What better way to commemorate a rockin’ event than with merch sales! Everyone loves event memorabilia. At your event, have a booth or section where guests can choose from different products like t-shirts, mugs, or other items that relate to your organization.

  • Promote the merchandise on social media
  • Bundle the merchandise with the ticket sales
    • Remember those different passes? Why not have a different pass and give them a discount on some merch?
  • Merchandise with your organization’s logo on it helps promote your businesses outside of the event.

Ready to take the next step? Let the Orlando event planning experts at Fun Planners help you plan your next exciting fundraising event.