FunPlanners
Book your next event today
407-955-4949

The Power of To-Do Lists

To-do lists are imperative for any Orlando event planning agent. A list of things that need to be done in advance can be the difference between having an event take the world by storm or end in disaster. To learn more about what should be on your event planning to-do list, keep reading.

4-6 Months Before Event

It’s important that four to six months before your event, you have the event goals, objectives, date, and venue established. If you don’t have the finish venue yet, keep a running list of backup plans so you don’t end up with an event and no venue. It’s important that you have an idea of how many event managers, committees, and volunteers you will need to set off the event. This will help you develop the brand of your event, the publicity you want to surround the event, and more.

2 Months Before Event

The two-month mark before your event, you should be sending reminders to your guests. Along with reminders, you will want to make sure you are briefing any of your hosts, greeters, or volunteers; you can do this by planning run-throughs so your team will know exactly what time, plans, and events are in place throughout the night. This is the time you will start planning for photo, interview, and video opportunities as well. You will want to discuss and plan how you want your event to be shared and executed over social media.

Event Day

The day of the event, you want to make sure all of your ducks in a row so everything goes swimmingly. Check in with each committee, each volunteer, host, or speaker to make sure they are prepared. You can provide them with print outs of their speeches, their job duties, and a timesheet for better record keeping and to keep everyone on track at all times throughout the event.

If you need help planning the equipment, this could include inflatables, activities, carnival rides or more, Fun Planners is an Orlando event planning agent’s best friend. To learn more about how we can help take your event to the next level, contact us today at 407-955-4949.

How Storytelling Can Help Your Event Planning

The key to every great event is a great story. Every event manager wants their guests to feel welcome, to have a great time, and to never forget any aspect of the night. What’s one way to do that, you ask? Creating a great story to go along with your event.

Themes
We’ve all heard how important themes can be for an event. It sets the tone and the mood for the night ahead. Whether it’s a corporate event, birthday party, or anniversary, themes are detrimental to the success of your event. Is a holiday coming up, is there a trend sweeping the nation? These are all questions you should be asking yourself and your Orlando event management team.

Make it Relatable

One of the worst things you could do when planning an event is not listening to your audience. Your audience, at the end of the day, are the ones that will be snapping, sharing, and tweeting their experience. You want to make sure that everyone at the party knows the theme, feels accepted, and is there to have a great time. You can do this by sending out invites ahead of time, laying out the theme to employees and/ or volunteers and to make sure you stand out just as much as the guests!

Have the Right Equipment

With the right equipment, any event can make a splash. Whether it’s inflatables, pool tables, bouncy houses, or more, Fun Planners can help you take your event to the next level. Every event need games, activities, and entertainment to keep the audience paying attention. Opt for the more unique and interesting games, activities, and more that you can find in our catalog.

For more information on hosting your corporate event, birthday party, or anniversary, contact Fun Planners today. We are your one stop shop for all things Orlando event management. Contact us today at 407-955-4949.

How Volunteering Can Help You Start Event Planning

For any Orlando event management team, volunteering is the easiest and smartest way to help out in the community. As an added bonus, volunteering can catapult your company through brand awareness, acquired skill, and improved decision-making skills.

We all know how much expertise means in an industry like event planning, if you don’t have experience, skills, and the ability to multitask in a fast-paced environment, clients are not afraid to look the other way. Volunteering in your community can be the freeway for networking, for growing relationships, and retaining work ethic. Most clients look for event planners with great reviews and an outstanding reputation. When you put all of these together, you have an event planning powerhouse.

If an organization hears about how great their last event was, they often ask “who planned it?” Chances are, they have an event coming up that needs to wow their boss. Word of mouth is a key marketing asset that can help your team get recognized, contacted, and eventually hired. Volunteering is not only about growing your own business, however. Every organization has a tie to their local community and a great way to team build, even for an event planning company, can be done through local volunteer opportunities.

We realize this isn’t always the easiest thing to do. With busy schedules, existing clients, and future events, sometimes it’s difficult to find time to give back or volunteer. It’s important to keep in mind, however, that it doesn’t have to be a huge volunteer event. Any opportunity counts and is a chance to get in front of the clients you’re looking for and to build your portfolio.

Whether you’re an organization looking for unique activities to help with team-building or an Orlando event management team needing to host an interactive, fun, and different event, we are here to help you. As your one-stop shop for every game, carnival ride, and activity out there, we can help bring new life to your volunteer or corporate event. To read more event planning tips and tricks, read our blog or get a quote today!

How Live Streaming Can Boost Your Events

If you’re looking for ways to spice up your Florida corporate events, look no further. We have your answer and it’s live streaming. Yes, as we transition into a completely technologically-advanced day in age, we must adapt our events in order to stay ahead. Here are some tips on how to make the most of these new technological advancements for your upcoming events

So Long Television, Hello Livestream

Recent research says that the majority of users in the United States, about 56 percent, watch live-streamed content at least once a month. With 48 percent of those users watching live streams weekly. Unlike television, live streaming seems to make users feel more like active participants. With many expressing a new sense of keeping up-to-date and informed.

Internet users are now demanding for their content to be available anytime they want, on whatever device they are on. Rather than the idea of sitting down at a specific time in order to watch something on live TV. From Facebook to Twitter, and now Instagram, videos and “stories” are finding their way to the heart of any event-goer.

One Stream vs. Many Streams

When it comes to the new age of technology and event planning, it’s important to know where your audience is, when marketing your event and also when hosting your event. Knowing their social media habits can also benefit how you reach that audience and in what ways you will attract attendees. Instead of sticking to one social media platform, take into consideration using multiple platforms. From Snapchat, Instagram, and Facebook stories, to Twitter moments and live streaming capabilities, your options are endless!

Although live streaming is changing the way people attend and even market events, it’s still all about atmosphere and adapting to your audience. As your Florida corporate event experts, we’re here to give you some insight as to how to make the best of any event. If you have more questions or need a one-stop shop for all your event needs, feel free to contact us today at 407-955-4949!

How to Make Your Event More Interactive

When it comes to Florida corporate events, Fun Planners has all the answers. From our stock of interactive games to custom branding, and tips on marketing your event, we’ve got it all. Check out these cool and unique ways to help make your corporate event and attendees more lively.

Consider Your Audience

Is your audience younger? Are they older? Is this for an intimate celebration or a bigger networking event? Is team-bonding one of the main goals of your event? These are all questions that event planners have to ask. These answers will give you a better idea of what props, what games, and what type of atmosphere you want to create.

Encourage Memories

No matter what individual goals are present for an organization’s event, they almost always have at least one common goal: to be memorable. One simple way to encourage your guests to make memories is with a photobooth. As one of our most popular rentals at Fun Planners, photo booths are a great way to get attendees to participate. As an added bonus, you can encourage them to share their memories and their photobooth pictures on social media using a common hashtag. This will not only make your event more interactive, but it doubles as a great marketing tool!

Throw a Raffle

Guests of all ages agree that one important way to garner interactivity at your corporate events is with a good, old-fashioned raffle. Many people believe that raffles and giveaway need to be huge, but that’s not always the case. In fact, raffles don’t always have to be a huge part of your budget. Gift cards, branded merch, or small things you can buy wholesale often work just as well.

When it comes to planning any Florida corporate event, it’s important to keep in mind that events should be fun and unique. Some small ways that you can create a positive atmosphere at any event is often by making it interactive. From team-building icebreakers to photobooths, and traditional carnival games, Fun Planners can help any organization put on the event of the year. If you need help, feel free to call us today at 407-955-4949.

Ways to Stretch Your Event Budget

As an event planner, you may constantly ask yourself, “How can I make the most of my budget?” We all know that attendees have certain expectations that need to be met, and although smaller events can give you bang for your buck, sometimes as your events grow, so does your wallet. To better help you budget, your Orlando event planning experts at Fun Planners are here to provide you with some ways to supersize your event without supersizing your wallet.

Get Creative with Your Space

Although Florida can be hot, as we get into the fall and winter months, it’s the best time to be outside. Instead of immediately renting a hall or a convention center, opt for an outdoor area. They tend to be cheaper, and hey, nothing says Fall in Florida like a cool, crisp outdoor event.

Don’t Serve a Full Meal

Eliminating the traditional meal service can help you save some room in your wallet. There’s a trend going around across the country, and especially in corporate, sporting, and various other events: appetizers. Appetizers are an event planner’s best friend; they’re cheap, there is enough of them, and you don’t have to sit down to eat them. For networking events, these are a cheaper alternative and gives time to mingle and be merry. For sporting events, no fan cheers while sitting! Appetizers are a win-win for everyone.

Use Sponsors
Using sponsors is one way to keep your budget and your wallet happy. Sponsors not only offer a fun and unique way to market events, but it also leaves it open to networking, mingling, and an overall positive aspect for your attendees. Finding local sponsors is rarely difficult, as the small business and entrepreneurial industry are popular in the Central Florida area.

When in doubt, Fun Planners can be your one-stop shop for fun, interactive, and unique ways to host an event. From top-notch audio-visual equipment to custom branding, and the best of the best in games, you know you can trust us. As your Orlando event planning experts, we’ll be sure to turn your event from drab, to budget-friendly and fab!

Food Trends For Your Next Event

One easy way to spice up your fall events is with food. Paying close attention to food trends is the best way to integrate a fun twist for your attendees. As your Orlando event management experts, Fun Planners is your one-stop shop for creating and hosting the best corporate, networking, birthday, or team-building event in the Central Florida area. Here are some tips on how to make food trends a staple in your upcoming events.

Raw Vegetables

So long are the days of finger foods like french fries and chicken nuggets. Nowadays, conscientious-eating is a part of any household. Event attendees are paying close attention to what they’re eating and most of the time, they’d choose something fresh over something fried. To ensure that your event has food for everyone, opt for an equal balance of health-related foods and traditional snacks.

Restaurant-Worthy Foods

Along with health-conscious foods becoming popular among event goers, is the need for other quality meals. Attendees are looking for out-of-the-box delicious foods that make them feel like they’re at a top-notch restaurant. Opt for foods that are made locally while keeping an eye on farm-to-table restaurants that are looking to sponsor or market for varying events.

Moving Meals

A fun, interactive way to incorporate new food trends is to make it more interactive. Attendees often like to see how their meals are made. Try integrating cooking demonstrations or even “fresh food here” signs to let people know that what they’re eating was made fresh with quality in mind.

As your source for Orlando event management, Fun Planners is dedicated to giving you the best advice to creating and hosting interactive and unique events. If you’re wondering how we can help you set up and market your networking, team-building, or corporate events, contact us today at 407-955-4949 or read our blog for more information!

3 Ways to Make Party Planning Easy as Pie

When creating something, it’s best to follow a recipe! Orlando event planning can be done the same way. To help you plan the best possible event, we’ve laid out a party recipe that’s as easy as pie!

The Crust

First, you’ll want to roll out an outline of what you want your party to look like. Budgeting, though tedious, is essential in hitting the goals you need to hit for your event. Allocate funds to each category in your party plan. Shape your event by prioritizing things you need versus things you want to have. If you max out without planning out each aspect, adjust your plan so that you can afford all necessities. Maybe you need a few more dollars for catering because you forgot to include drinks in your plan? Pinch a little from each other category until you have the perfect budget. This framework will be the structure your party needs!

The Filling

Using your budget, make a list of everything you need to acquire before the day of the party. By getting all your ingredients together ahead of time, there will be less room for something to go wrong. A great way to eliminate confusion and chaos is by selecting a theme. A theme will keep everything unified and look great. In addition to that, themed party supplies are usually sold together or near each other, making your job easier. Be sure to plan out music, catering, entertainment, schedule, and favors! Filling your event with the perfect decorations, supplies, and attendees are essential for success.
The Topping

Whipped cream, streusel crumbles, and powdered sugar—yum! The final touches of your party pie are essential. Setup for your party should be finished at least two hours before showtime, to make sure nothing is missing and nothing goes wrong! This will allow ample time for you to look at everything put together and assess last minute touches. And of course, take the perfect photo before everyone digs in!

When aiming to plan the perfect party, your structure, decorations, supplies and finishing touches are all important pieces. If you properly execute these three categories, your Orlando event planning will truly be as easy as pie!

How to Be Proactive in Your Event Planning

It’s a peaceful Tuesday afternoon. *bing* An email from your boss. Hmm, strange… Oh no. You’ve forgotten about the big company event you’re supposed to be planning and it’s this weekend! Pause. Rewind. How can you be proactive in your event planning and not end up in this predicament? We’re here to help with all your Orlando event management needs!

Set a Schedule

With deadlines, timelines and an overarching plan, you’re less likely to miss a step. Get a planner specifically for your event and keep track of all details. Establish clear goals for your event. Are you raising money? You’ll need a way to keep track of ROI. Announcing award winners? You’ll need a flow of how the winners will be notified. By keeping track of the to-do, doing and done, you’re sure to hit every detail!

Assemble a Team

It’s cliche, but teamwork really does make the dream work. With more than one mind at work, your creativity will blossom and you can rest assured knowing not every detail is up to you. If a large event, ask for volunteers to form committees around your office. Your coworkers might have special skills you’re not aware of like crafting or decorating or they might know the perfect venues around town. By using resources already around you, you’ll cut your work and your stress.

If you don’t have the ability to ask for volunteers, maybe find an assistant to aid in executing your event properly. Or, if you have the budget available, hire an event planner to handle the vendor communication and day-of tasks.

Know Your Attendees

Each event is different. Goals, attire, theme; it all depends on what your particular event needs. How can you execute the perfect event? By knowing anything and everything about the audience you’re throwing the event for. If the event is for clients, a more professional event to show off your company in a positive light might be best. If the event is for your internal team, maybe a more laid back, fun environment would work better.

It’s important to identify who you’re gearing your event toward and craft the event for them. You’ll want to make sure you know what your attendees are expecting and provide that for them, whether that be a presentation, information, award knowledge, company information, a nice dinner or even a time to relax! Establishing your event focal point is key.

Spread the Word

What’s an event with no one attending? An important step in planning is making sure the event is known. Avoid tacky flyers and go for something like personalized event invitations or awesome video and photo content on social media to get the word out about your event. Not only do people need to know about it, they need to want to go. Make sure to promote your event as something they’ll definitely want to attend.

By following these tips, you definitely won’t end up throwing the company picnic or fundraiser together at the last minute. Don’t let your Orlando event management duties scare you. With your new knowledge, you’re ready to ‘wow’ your boss with your preparation and ensure your guests have the best possible time.  

How to Plan the Perfect Outdoor Party This Fall

Ahh… the breeze is picking up, the nights are chilly, and it’s the perfect time to plan a party. While the Florida fall weather can be a bit unpredictable, that doesn’t mean you can’t have an outdoor party! Check out these great Orlando event planning tips to make your fall wonderland come to life.

Situate Your Seating

Will your event be in your backyard? At a park? After deciding on a location, the first step is to gather seating for all of your guests. You’ll want to make sure guests can choose where to congregate and not worry about awkwardly standing around.

Cushioned seats around a fire or in clusters in a yard work very well for providing comfort. It’s best to have a focal point, such as a fire pit or table where groups can set plates or cups and even kick their feet up to relax. If during the day, umbrellas are a great addition to outdoor table seating, to keep Florida’s heat from beating down on your guests before dusk.

Assemble the Activities

A fall party is all about the theme. In addition to festive food and snacks, it’s important to assemble the perfect fall activities to entertain your guests and ensure they have a great time. A fire pit can double as entertainment, a dessert station, and seating! Guests will be able to relax next to the fire, keep warm if it’s chilly, and roast some marshmallows for the perfect s’more treat.

Yard games like cornhole, ladder toss, bocce ball, or even a potato sack relay are great for events with younger attendees (and even grown-ups!). For a fun twist on documenting your event, try a fall-inspired photo booth, complete with accessories and costume pieces, a cute backdrop and a tripod!

If planning a bigger event, there are tons of items you can rent to take your event to the next level! From inflatable movie screens and dunk tanks to cotton candy makers and popcorn machines, there’s anything you can imagine! Guests will love these added touches.

Set the Mood

Fall is a time to feel warm, cozy and relaxed. For your event, you want to make sure the lighting and music set the perfect mood to allow your guests to get into the fall mood! Find an acoustic, unplugged playlist to play throughout the background of your evening. If you have extra time, you can even create your own and throw in some guest favorites. Grab some cute lantern or Christmas lights and string them through trees, around seating areas and even on the floor to really set the ambiance. Larger lanterns, tea light candles, and even tiki torches are other great ways to light up your outdoor space.

Throwing a fall party doesn’t have to put your Orlando event planning skills to the test. With the perfect mood, great entertainment, and ample seating, your guests will feel relaxed cozy, and ready to kick back and enjoy the season with you.

 

FunPlanners