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Team Building Activities for Large Groups

Though it might be hard to focus on every team member individually at large corporate events, there is a multitude of ways to get the group interacting, practicing teamwork, and building relationships. Take a look at our favorite ways to entertain a large group!

Relay Races
Until now, you may have never realized how much you want to see your boss hopping in a potato sack or balancing an egg on a spoon. It can be quite comical — as well as challenging — to work as a group when you’re trying to finish a relay race. (Especially when you have to get a ball through a series of pipes only by tilting the frame.) Relay races are an excellent way to break the ice and encourage teamwork.

Arcade Rentals
Everyone loves a good arcade! Our variety of game room and arcade game equipment can fit any theme, including ocean, hunting, futuristic, classic billiards room, golf, and more. Our list of games is constantly expanding, so please feel free to ask for an updated list of games for your event date.

Casino Tournaments
Consider hosting a poker tournament. Our Casino tables are designed for a genuine casino atmosphere; each one is held at a Las Vegas standard. Tables even come staffed with certified dealers and croupiers who not only entertain your guests, but teach them! All you need to worry about bringing are the prizes you plan to give out.

Carnival Fun
You can’t go wrong with a carnival event. Whether you’re looking to plan an event inspired by pirates, the tropics, or the wild west, we can help you create the carnival of your dreams. Guests can race through an inflatable obstacle course, compete to outlast each other on the mechanical bull, or challenge each other to an inflatable jousting duel.

Game Show Mania
We’ve all sat around the television and cheered on countless game shows, secretly thinking that we could be better; we could solve that puzzle faster; we know more trivia. Why not bring the game show to your coworkers? From speed rounds of trivia to spinning a wheel for your fate, everyone will be on the edge of their seats.

At Funplanners, we’re all about Florida team building. We can match your activities to the theme of your event and provide all gaming and hosting means so that you can just kick back and enjoy. Contact or call us at 407-955-4949 for a guaranteed fun time!

Emergency Kit

The day of your event is finally here. The flowers are beautifully coordinated, the catering company came an hour early (at no extra cost), and there isn’t a napkin out of place. Everything looks perfect, and you breathe a sigh of relief. But little do you know that in an hour, the conference speaker is going to show up with spinach stuck in her teeth. Your assistant is going to complain about a massive headache, the guest of honor will spill pasta sauce all over her shirt, and your heels will be bloody and raw from the back of your shoes. Luckily, your trusty emergency kit is going to get you through!

Backup Flash Drives
You can’t rely on a solid internet connection. Plan to have any important music or presentations backed up on a flash drive!

Tape
You can’t go wrong with duct tape and clear, double-sided tape. Gaffer’s tape is great as well; while it’s more expensive than duct tape, it can be used to secure loose cables to stage floors, podiums, and other surfaces for safety or concealment.

Sunscreen
No one wants to leave an event with a sunburn. Pack extra sunscreen and encourage your staff to do the same!

Chalk and Chalkboards
You never know when you’re going to need a last-minute sign! Prepare by packing your own chalkboards and brightly colored chalk.

Portable Phone Chargers
It goes without saying that you’ll need your phone for everything from emergencies to last-minute schedule changes, but if your phone dies, that’s going to be nearly impossible. Bring both an iPhone charger and an Android charger, just in case.

First Aid Kit
Don’t leave for a long day at an event without Ibuprofen, band-aids, gauze, tweezers, and hand sanitizer gel.

Sharpies And Pens
Whether you’re looking to label staff members’ phone chargers or scrambling to find pens to leave at the name tag table, a Sharpie will always come in handy.

Switchable Handheld Mic
Wireless mics tend to fail just at the moment you need them, so plan ahead by bringing your own handheld microphone. Handheld mics are particularly helpful when your entertainment is stationary and won’t get tangled in a cord!

Stain Remover
No one wants to walk around sporting unsightly stains. Save your crew and attendees (or even yourself) from embarrassment by packing a stain removal pen.

Anti-Itch Spray
This is especially important for an outdoor event! Make sure to be proactive and pack Benadryl and bug spray as well.

If you work in Orlando event planning, this is a great list to help you start building your own emergency kit. Contact us today to find out how we can help you plan your next event!

Breaking The Ice

Another party, another chance to awkwardly hover around the buffet and spend your night glued to the chocolate fountain. But it doesn’t have to be this way! Let the Orlando event management team help you become a conversation wizard.

Questions to Ask
“I love that, where did you get it?Everyone loves getting a compliment, and most people love talking about their belongings — especially if they got them for a bargain. Ask about anything from their shoes to the digital notebook they’ve been taking notes in throughout the conference.

“What kind of work do you do?” It’s easy to start a conversation with someone when you know what they’re passionate about, so start by asking what they do. Ask questions to keep the conversation going; how long have they been at their job? How did they get started in this industry?

Comment on something positive. “The weather is beautiful tonight!” “Did you get a chance to hear the keynote speaker? I thought he was great.” “Great turnout, right?” Highlighting a positive aspect of the event is an easy way to initiate conversation. While stating something negative might feel like it gives you the opportunity to be funny, avoid it; it’s much riskier. If you insult the chef and the listener turns out to be the chef’s cousin, this won’t go well.

Tips to Remember
Know Breaking News. Before you attend an event, brush up on current events and breaking news. This is almost always an incredibly easy guarantee to start a conversation!

Search for Common Ground. As they’re sharing, make mental notes of what you have in common. These similarities are something you can bring up during a break or a lull as you talk!

Repeat as a Question. When in doubt, repeat the last few words the other person said, but repeat them almost uncertainly — like a question. This will nearly always encourage them to continue talking, and it gives you more opportunities to further the conversation.

Just Keep Asking About Them. Don’t stop asking about the other person! People love to talk about themselves, especially when someone is genuinely interested. (This also prevents you from rambling to overcompensate for your nervousness.) If there’s a lull in the conversation, don’t fill it with your own words; use it to propel the conversation forward and ask more questions. The key is to focus on being interested, not being interesting. 

If you’re in the Orlando area and would like to throw a party so that you can try out your new conversation starters, reach out to the Orlando event management team at Fun Planners. Contact us online or at 407-955-4949 today!

The Best Company Party in Town

You’re the funny guy at the office. Life’s sometimes mundane, but you always know the right joke to crack. When Anne at the front desk shrank her favorite sweater in the laundry, you told her not to sweat it. Hilarious. Since you’re everyone’s go-to for fun, you opted to host the company picnic party… again. For years now, you’ve one-upped the t-shirt company across the road with your promise of only the best of times. You can’t wait to see the look on T-shirt Todd’s face when you head to the office with a big stack of board games cradled in your arms; one of them isn’t even a board game, it’s Twister.

The fateful day arrives and you’re ready. You close the car door, securing a display of saran-wrapped egg salad, two party packs of chips, and 15 assorted board games. After a quick stop at a balloon shop, you cram a giant bouquet into the back. The corner of the Twister box suddenly pops three balloons, and you groan, knowing the drive will surely pop two more. But if everyone pulls through, there will still be a feast and entertainment for an explosive three hours.

As you pull up to the office, you notice the T-shirt shop is closed; they must be too embarrassed to show their faces on party day. You’re glad T-shirt Todd isn’t around to see the spilled egg salad in the back of your car. The top layer is the only dirtied part, so you scoop it out and re-wrap the container. What people don’t know won’t hurt them.

You drop all your epic party contributions on the meeting table. Sally from two cubicles over brought a container of Publix cookies and a bowl of homemade salsa, but the rest looks suspiciously like what comes out of the vending machine downstairs. Sally’s the only one attending the party with you, bless her. After asking where everyone is, she nervously says that they’re at T-shirt Todd’s party.

Outraged, you storm across the street and knock furiously on the T-shirt shop door. You hear music playing around the back and can’t resist taking a quick peek — and you’re horrified. Standing before you is a towering inflatable, and your coworkers are jumping around with unprecedented energy. People are stuffing their faces at an impressive buffet, and Anne from the front desk is waiting for the entertainer to make her a new balloon sweater.

Your mouth is agape; your hands are still sticky with egg salad. T-shirt Todd pats you on the shoulder, attempting to look apologetic but not quite pulling it off — he’s understandably smug in his victory. You marvel at the luxurious chocolate fountain, laugh with your boss as he falls into the dunk tank, and cheer on your coworkers as they duke it out in the inflatable boxing ring. You sigh and accept your defeat; this was a hard party to beat.

Are you tired of being one-upped by another company’s parties? Put your trust in the Orlando event management experts at Fun Planners! You and your coworkers deserve it.

How to Prepare an Inclusive Buffet

If you’re used to eating everything in sight, you probably won’t consider what’s going on in a vegetarian’s mind when they’re staring at an ‘all you can meat’ buffet. Your tasty rib eye becomes a tragic eye sore to your guest. Don’t rely on the bread rolls or salad to feed your pickier or more particular guests! We can help you make everyone happy.

Ask for Food Allergies or Dietary Restrictions With Your RSVP
One of the quickest and easiest ways to make sure that your guests aren’t avoiding the buffet table is to include dietary restriction questions on your RSVP. Let your guests know that they don’t have to eat dinner beforehand because they’re just as welcome as everyone else!

Always Come Prepared
If you don’t know what your attendees can eat, the safest option is to come prepared regardless. It’s a good idea to cater to the better-known dietary restrictions: meat, nuts, dairy, and gluten. Plan separate meals for vegetarians, vegans, people allergic to peanuts, the lactose intolerant, and the gluten intolerant; at the very least, make sure that your meals can be modified to meet these restrictions. Consider using a dueling menu so that you can serve multiple entrees in an easy and professional way!

Budget Accordingly
Changing your food options to satisfy your guests could be as simple as adding a mushroom gravy option beside your turkey gravy, or chocolate chip cookies instead of peanut butter ones. Giving an inexpensive, allergy-friendly second option could literally be a life saver.

Label Foods
It can be difficult to flag down someone familiar with a dish’s ingredients — and you don’t want to put your guests in that uncomfortable position. Take the time to create decorative food labels for each item! Propping up these little cards could be the difference between someone with a peanut allergy dipping their spring roll into a sweet chili sauce as opposed to a spicy peanut sauce.

Worth the Work
Though it might feel meticulous to plan meals around different diets, the outcome is worth it. Talk to a professional caterer about how they can help! Caterers are trained to plan for dietary restrictions and can create a variety of delicious, unique foods that will meet everyone’s needs.

If you’re in the Orlando area and beginning to plan the food for your next event, reach out to the Orlando event management team at Fun Planners. Contact us online or at 407-955-4949 today!

New Year, New Venue

While your basic hotel conference room can work great as an event venue, there’s no need to use it as a fallback option — Orlando is home to a wide variety of unique event venues! Take a look at a few of our favorite options that are sure to impress and wow your guests.

The Acre Orlando
In the words of Orlando Weekly, the Acre Orlando is “the best event space you never knew existed.” If you’re looking for a venue with rustic charm, natural light, tropical gardens, and tin-roofed charm, the Acre Orlando could be a great choice for your Orlando corporate event, grand celebration, wedding, or bridal/baby shower.

Leu Gardens
Located minutes from downtown Orlando, Leu Gardens is a semi-tropical, botanical oasis. It’s home to nearly 50 acres of beautifully landscaped grounds, lakes, and trails, all sheltered by 200-year-old oaks and seas of camellias. They host weddings, receptions, and private events.

The Orlando Science Center
Did you know that the Orlando Science Center offers 200,000 square feet of exhibits turned event space? Whether you want a backdrop featuring a modern skyline or prehistoric dinosaurs, it’s easy to transform this space into your dream venue. Make sure to check out their meetings and events guide!

Hub 925
This urban loft specializes in weddings, receptions, meetings, and private and corporate events. If you’re hoping for an “industrial chic” feel, this is the venue for you. They have excellent customer service, and you can even take a virtual interactive tour of the space before going in for a meeting.

Mathers Social Gathering
Located in the heart of downtown, Mathers is an antique-filled, parlor-style cocktail lounge. They describe themselves as “a stylish, dark wood, exposed-brick filled hideaway housed on the third floor of a vintage furniture store from the late 1800s.” They can accommodate 100 people seated and 200 people standing.

The Balcony Orlando
Are you hoping for a rooftop event? This elegant venue hovers 11 stories over the heart of downtown Orlando. Featuring over 10,000 square feet of outdoor space and 3,000 square feet of indoor space, guests can enjoy sweeping skyline views under quaint market lighting.

Gallery J Venue
Self-described as “a world of secrets hidden within an office warehouse complex and re-purposed art studio,” Gallery J prides themselves on being “Orlando’s most creative event venue.” Hoping for a vintage Hollywood feel? A “Chicago meets Philly vibe?” An evening in Paris or Mardi Gras in New Orleans? All possible at Gallery J!

SNAP! Space
This indoor-outdoor, upscale, warehouse art gallery was named by BizBash as one of the top 5 venues in Orlando. However, keep in mind that they will not host weddings, promoted events, or ticketed functions.

The Pointe Orlando
If you’re planning an exceptionally large event, The Pointe Orlando might be what you’re looking for — they can host up to 10,000 guests! This venue is a great option for block-style parties or for events where guests are hoping to eat and party late into the night.

Whether you’re planning an Orlando corporate event, a wedding, or even an awards ceremony, there’s an Orlando venue for you. Contact us to find out how we can help you take your event to the next level!

 

The Dream Team

Trying to put together a perfect team for event management can be tricky. You don’t want too many people, you don’t want too few, and you need to make sure everyone is trustworthy and qualified. By investing time into finding and hiring your dream team, you’re investing in the success of your future event!

The Strategy:
Before diving into hiring your dream team and assigning roles, devise a plan. There should always be three things that are clearly laid out: hierarchy, expectations, and role definitions. Establish an official flow of communication and who bears which responsibilities. First, determine your team captain, and then identify who the head of each committee will be. The heads will report to the team captain.

The Roles:
The Team Captain
The team captain should be in charge of monitoring overall progress, managing deadlines, delegating tasks, and inspiring employees. Make sure this person has excellent time management and communication skills — they will be responsible for setting the tone and goals and supporting and encouraging the team.

The Program Administrators
While your team captain should be driven by their vision, this team should be comprised of people driven by logistics. They’re responsible for tackling the details so that the event can come to life! These details include estimating attendance numbers, finding the perfect caterer, negotiating with venues, selecting speakers, and coordinating schedules. Consider putting together a team of no more than two! This lets them bounce ideas off each other without excessive collaboration. If you have a large event and don’t feel comfortable with a small number of program administrators, make sure you or your team captain is specific in assigning each member their responsibilities.

The Floor
Your on-floor team is invaluable. They oversee security, crowd management, and tech support. They set up, clean up, and tear down, and are the members of your team who will directly engage with event attendees. Make sure that they’re friendly, easy to talk with, and are prepared to answer attendees’ questions.

The Treasury Committee
It’s crucial that your finances are carefully planned and managed, and you want an intelligent, transparent team taking care of them. The treasury committee ensures that your budget is well-planned and monitored, and they help you get the most out of your budget and event. They search for sponsors and funding, set budgets for sub-committees, take care of payments, and determine the scope of the event.

The Creatives
Your creative team is responsible for giving your event a consistent look and personality. After ensuring that they understand the event’s goals — and after they have a definitive budget — encourage them to let their imagination run wild. Remember, the head of the committee will have to run large ideas past the team captain! This team will manage everything from the floor layout to audience/media interactions to t-shirt and app designs.

It can be a puzzle to piece together the Orlando event management dream team, but it’s worth it. Working with people you trust ensures your event’s success and gives you a piece of mind! To learn about how Fun Planners can help, contact us today.

The Gift Guide For Event Planners

Are your loved ones constantly asking what you want for Christmas — and are you constantly at a loss as to what to say? Let us help you, help them. Throw these items on your wish list, and the next time someone asks you for gift ideas, you’ll be prepared. Honestly, what more would they expect from their favorite event planner than an organized list?

Bullet Journal: The Leuchtturm1917 is the classic bullet journal for a reason. This revolutionary organizational system maximizes productivity and serves as a task manager, sketchbook, journal, and idea-catcher. Because you get to design your own journal’s layout, you can track whatever you want, however you want. And once you have the journal, make sure to grab the perfect no-bleed pens.

Luggage Tags: Consider a personalized luggage tag for the ever-traveling event planner in your life!

Bluetooth Headphones: This is the gift that everyone wants but always forgets to ask for! Don’t underestimate a solid pair of headphones, especially when it comes to long plane rides and relaxing runs after stressful events.

Power Banks: When working long, crazy events — and crazy events hours — planners rely on their portable charger to keep their phone going. And you can (seriously) never have too many chargers! Make sure to choose slim, sturdy chargers that can fit in a wallet or purse.

Cord Saver Wrap: You don’t want power bank cords or new headphones to get tangled and ruined, so consider pairing those gifts with a cord wrap to keep everything neat.

Comfortable Shoes: Check out tried-and-true favorites such as Tieks and Lucky Brand Ballet Flats to guarantee comfort while running around.

A Spa Voucher: Send the event manager in your life to their favorite spot for the day to decompress, get an amazing massage, and put their feet up.

Bath Bombs: If a spa day at home is more your thing, bath bombs are the perfect way to relax.

Travel Adapter: It’s crucial to have a travel adapter so that you can safely charge electronics while traveling. This is a great way to relieve a bit of stress for the international event planner!

Aromatherapy: Essential oils are the latest craze, and for good reason; aromatherapy offers a multitude of health benefits. Help the event planner in your life relax, get rid of headaches, and a get a great night’s sleep with an essential oil diffuser or aromatherapy candle.

Travel Bags: Search for versatile, durable bags that meet international travel requirements.

Eco-Friendly Coffee Mug: Event managers are always on the go, and never getting enough sleep to do so. We practically have coffee coursing through our veins! An eco-friendly coffee travel mug is the perfect Christmas gift!

If you have a friend who works in Orlando event planning, this list is the perfect gift guide! This year, you can get them Christmas gifts that they’ll love.

 

You Know You’re an Event Planner When…

Coffee? Check. Clipboard? Check. More coffee? Check. An extra battery pack and your favorite black flats? Check. When it comes to being an event planner, these things are common, but there’s more to the job than coffee! These are the everyday signs that you’re definitely an event planner.

  1. When you wake up on event day and it’s sunny, you give a little cheer, regardless of whether your event is indoors or outdoors.
  2. Your wardrobe is basically all black.
  3. Your desk is drowning in past event swag.
  4. You dream in Excel.
  5. It’s impossible for you to attend an event as a guest and not make a million mental notes (or feel constant sympathy for the event organizer), and you have to resist the urge to lend a helping hand.
  6. You have notebooks in your car, by your bed, and at your desk.
  7. When you tell people your job title, you always cringe when they say, “That sounds fun!” Yes, it’s fun, they’re not wrong, but you’re not getting paid to party!
  8. Weekends? Holidays? What are those?
  9. A color-coded schedule gives you a thrill.
  10. Your friends and family gave up long ago on trying to surprise you with a spontaneous road trip.
  11. No one can multitask like you can.
  12. Growing up, you were always the party host.
  13. You have an emergency kit on hand at all times, and it contains everything from deodorant to nail polish remover to aspirin. Yes, it’s a random assortment, but every single item has saved the day at one point or another.
  14. The local coffee shop knows your name (and order) by heart.
  15. You’ve had a nightmare the night before an event.
  16. When you and your friends are going out for the night, everyone always looks to you for the plan and itinerary.
  17. You have a plan A, but that’s not all — you’re prepared all the way through plan Z.
  18. As a child, you always organized your toys.
  19. Once upon a time, when you were new to the industry, you wore your favorite heels to an event, but boy did you learn quickly. Now, you only wear shoes that can withstand at least 12 hours of constant walking (and let’s be honest, they’re black).
  20. You have about 50 to-do lists, and sometimes they end up all over the place.
  21. Your “vacation style” consists of detailed packing spreadsheets and a carefully planned itinerary.
  22. If someone tries to make plans with you, even if it’s months in advance, you have to check your calendar.
  23. You have a funny (and/or traumatizing) story about every venue within a 30-mile radius.
  24. It doesn’t matter what the mess is — you’re confident that you can fix it with duct tape.
  25. You’ve used past event swag as a last-minute gift.
  26. You feel naked without a clipboard and a headset.
  27. The week before an event, you check your weather app every five minutes.
  28. If anything goes wrong on vacation, everyone always looks to you for plan B.
  29. When your friends complain about their 9-5 work week, you resist the urge to point out how lucky they are to have a consistent schedule.
  30. You’ve developed a voice that sounds like you’re speaking into a megaphone, but you’re not; it’s your event voice.

Does this sound like you? If so, don’t stress about Orlando event management — we can help. Contact us today online or at 407-955-4949.

 

A Picture’s Worth a 1,000 Guests

As of August 2018, Instagram has 1 billion active users and is thought by 60% of influencers to be the best overall platform for engagement. So how can you use it to promote your event — both before and after it happens? Learn more with the tips below.

Share Your Story
With Instagram’s Story feature, you can offer your audience relevant, organic updates as they happen. You can post on your story at a much more frequent rate than is socially acceptable on your feed, making it easier to share “the little things” that create hype. Before you share something with your audience, always ask yourself: does this work best as a post or on my story?

Attendee Interaction
Your story is also a great place to prioritize audience interaction. You can ask open-ended questions, take a poll, add relevant music, let your followers ask questions, or ask them to rank something. Because of these interactions, followers feel invested in your event and will keep an eye on your story knowing that you’ll be asking for their input.

Sneak Peaks
As you begin to set up your venue, show your audience “exclusive sneak peeks” by sharing videos on your story or photos on your feed. Give guests an idea of what the final table setting might look like, brag on a table full of incredible raffle gifts, or share the name of the winning venue. While you don’t want to show everything that you have planned, showing small things creates suspense for your event.

#TBT
This is only relevant if this is not the first time this event is happening! Share photos and videos from previous years to generate excitement — and even nostalgia — for those who attended in the past. If you have followers who have never come and are on the fence about purchasing a ticket, these throwback posts are the perfect way to show them how much fun they could have if they come.

Contests
Leading up to the event, hold contests to give out free tickets. All you need to do is ask your followers to comment on a post and tag a few friends, and then out of the people who comment, you can draw a name for someone (or a few someones) to win a handful of tickets. When your followers tag their friends, their friends will check out your post and maybe tag their friends as well.

Screen of Pictures
The night of the event, consider projecting social media pictures and Tweets up on a big screen for everyone to see — but only project the pictures and posts that use your event hashtag. People will want to see their picture on the big screen, and this will encourage them to post using your hashtag.

Photo Booth
A photo booth is a great way to get your event online. You can hold a contest for the best photo when participants post their picture using your event hashtag, or you can reward attendees for tagging your account or using the location by offering them a small prize or freebie.

With these few strategies, it’s easy to use Instagram to promote Orlando event planning. Give us a call today to find out how we can partner with you to take your event to the next level!