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Impress Your Guests With Unique Dining

It’s no secret that people are easily motivated by food. Promising that your next event will be an exciting night filled with delicious food is an easy way to attract plenty of guests! Instead of sticking with the traditional plated dinner, here are a few fun ways to switch up the food at your next event.

Interactive Displays: The “create-your-own” route is simple but offers unlimited combinations for guests to customize their food. Options are endless: rice bowls, sandwiches, pasta dishes, macaroni and cheese bowls, potatoes, french fries, Philly cheesesteaks, tacos, nachos, snow cones, S’mores, popcorn, and more. For an event where you hope to offer healthy options, guests can create their own salad, avocado toast, or even smoothie. All you need is to make sure you set out a wide variety of sauces, spices, and toppings!

Depending on how sophisticated your event will be, you could plan to have a hibachi grill at every table so your guests can enjoy dinner and a show. Another great option is to set up fondue pots and hot stones for each table! Guests can grill their meats to their preferred “doneness” level and enjoy the savoriness of meat and cheese, as well as the sweetness of fruit and chocolate.

Don’t forget to include “create your own drinks” as well! Set up an Italian soda bar, hot chocolate bar, or mimosa bar.

Stick With a Theme: This works especially well if you can pair your food with the theme of your event. For example, a summer luau pairs well with fresh fruit or barbecued kabobs and pineapple; a black tie event might be the perfect place to offer hibachi or fondue. The food is also a great way to pay tribute to the delicious food from other cultures by theming your night around the food of another country!

Breakfast Food: It’s hard to go wrong when choosing to offer breakfast for dinner! Many breakfast food options work perfectly into an interactive display; you could offer a biscuit bar, crepe and waffle station, or a “pour your own” pancake griddle set up on each table. For fancier events, aim to create more of a brunch atmosphere with beautiful pastries, an omelette bar, and mimosas.

Family Style Dinner: Serving meals family style, or from large serving platters laid out on each table, is an excellent conversation starter!

Our catering services can work with you to truly meet the needs of your event. Contact the Orlando event planning pros at Fun Planners to get started today!

Get Ready for Game Night

It’s hard to go wrong when hosting a good old-fashioned game night. Our larger-than-life spins on these classic favorites will wow and thrill your guests at your next event! Take a look below at a few of our favorites.

Giant Pick Up Sticks: Remember playing Pick Up Sticks as a kid? Now you can bring the fun of this game to your next party! Perfect for both the indoors or outdoors, each piece is 2” in diameter and 48” long. To make the game even more challenging, set a rule that every player must compete using their non-dominant hand. To turn this into a water game, have someone on duty to dump a small bucket of water over each player who is unsuccessful during their turn.

Think Strategy: The classic games of Chess and Checkers are perfect brain busters!

Giant Dominoes: It’s the same traditional game you know and love, only this time, the Dominoes are huge! Each of the 28 pieces measures  7″L x 4″W x 1″H. The great thing about this game, in particular, is that each Domino is made of foam instead of hard, heavy wood, meaning that this game is safe to play for all ages!

Giant Connect 4: If you have guests that enjoy competition and strategy, our Giant Connect 4 is perfect for your next event. Get several sets to create brackets and play ‘tournament style.’ If you choose to do this, make sure you offer an amount of time where the playing is purely recreational, so younger children or guests who don’t want to compete feel comfortable playing.

Twister Style: If you’re looking to challenge your guests’ balance and flexibility, look no further than our two options for a Twister-style game! Our Inflate-a-Twist puts a spin on the game you know and love — the giant, inflatable arena takes balancing to the next level. For larger parties with plenty of players, our oversized, 20’x20’ Giant Human Tangler mat comes with a 30” spinner to keep the fun going for hours!

Tower Tumble: This oversized “Jenga style” game of patience and skill is a great choice for all ages. Blocks are 9″L x 3″W x 1 5/8″H, lightweight and easy to maneuver! To make this game a little more challenging, have each guest play by the rule where once they touch a piece, it’s the one they have to remove, no matter what.

Looking to throw a game night or carnival night, or want to check out the games and inflatables we have available for your next event? Contact us today at 407-955-4949 to find out how we can help you!

When It Rains On Your Parade

You know you’re supposed to have a plan B (and a plan C, D, and E), especially when you’re throwing outdoor events during Florida’s summer. But sometimes you overlook backup plans, like what to do if the caterer is late, or if the electricity goes out — or if the rain comes pouring down? Take a look at these tips for what to do if it does indeed rain on your parade.

If It’s: 12 Hours Beforehand

Let’s say you wake up on the morning of your event expecting beautiful, sunny weather, but surprise — it’s overcast and cloudy, and raindrops are already dancing along the pavement! First, check if your location offers an outdoor pavilion or if you are able to rent a last-minute party tent. Then, check to see if your location offers an indoor space that you could move the party into if the weather worsens.

If It’s: Only 1 Hour Beforehand

If the party is one hour out and the sky suddenly transforms from crystal blue to stormy gray, first ask yourself if you have enough time to come up with a backup plan. If your location doesn’t have an indoor option, assign a member of your team to call local businesses or recreational centers to see if someone is available to host the event. If you’re unable to find a new location and the poor weather continues, you might have to alert your guests and team that’s it’s best to reschedule.

If It’s: Raining in the Middle of Your Event

At this point, you have two options: either send your guests home or embrace the rain! Evaluate your party’s theme, atmosphere, and guests before diving into the wet weather. If you plan to reschedule, encourage your guests to come back out by offering a coupon or discount for the new event.

The Golden Rules

No matter what you decide to do, it’s important that you continue to update your guests throughout the day! As soon as they notice the weather declining, they’re going to wonder if your event will still happen — or if it’s worth it for them to travel in bad weather. Consistently update guests through emails and social media to let them know your new location or the new date.

Most importantly, take this event as a lesson in the importance of developing solid backup plans. The next time you plan to be outdoors for a Florida corporate event, even if it’s in the winter or if there’s seems to be no chance of poor weather, make sure you plan for the worst case scenario! If you have any questions about proactive event planning, our delicious catering services, or the entertainment we offer, contact us today!

The Psychology of Color

Close your eyes. Picture a room full of oranges.

Visualize yourself in surrounded by the lush, green Amazon Rainforest, breathing in the smell of flowers and rain.

Imagine you’re relaxing in an indoor pool where everything is a cool blue.

Now picture yourself laughing and eating hors-d’oeuvres at a fancy, black-tie event, but it’s actually a yellow-tie event. It’s still sophisticated, classy, and formal, but the room is overflowing with yellow linens, yellow desserts, and business executives and celebrities clad in yellow. Does it feel weird?

That’s because color has a powerful psychological effect. A black-tie event is called that for a reason; take out the black, and it suddenly feels strange and unfamiliar. It’s important to choose the perfect color for every event. Take a look at how each color can greatly impact your event’s success and atmosphere!

Blue: Blue is soothing and tranquil. Lighter blues inspire calm and relaxation, whereas deeper blues bring depth and intensity. Consider using blue for a business conference, team training, government, or medical event.

Green: Green represents the beauty of the Earth. It is fresh, revitalizing, and inviting. Green is an excellent choice for an event that encourages growth and open conversation, such as a birthday party, a fundraiser for a wildlife nonprofit, or an eco-tourism event.

Yellow: This color is often associated with brightness, cheer, and positivity! Since yellow can be a bit harsh on the eyes, consider using it as an accent with an opposite color like purple or with muted, earthy tones. Yellow is an excellent option for a child’s birthday or a launch party for new technology.

Red: If you’re hosting an event where you’re hoping to encourage passion, strong emotions, or even someone’s appetite, red is a great choice! It also conveys drama and urgency. Choose red for entertainment, food, fashion, and real estate events.

Purple: Hosting an event that calls for people to get crafty and creative? Purple could be a great choice, as its balance between blue and red stimulates the brain and relieves tension and stress. Use purple for events focused on yoga or aromatherapy. Because it’s viewed as a symbol of luxury and royalty, guests will feel special and regal.

Orange: An event that’s warm and whimsical pairs nicely with orange! It’s often used as an attention-grabber and stimulates mental activity. When used as the dominant color in a color scheme, it may feel overwhelming, so consider including it as an accent color and pairing it with an opposite color, such as blue, or with warm browns and reds to help guests feel welcome and at home. Use for an event focused on sports or education.

The Orlando event planning experts at Fun Planners can help you choose the perfect color for your next event, stretch your budget, plan delicious catering, and more! Contact us today to find out how we can help you plan your dream event.

Prep For Your Carnival

Tis the season for fairs, carnivals, and outdoor parties.No matter your theme, our wide variety of carnival game rentals will fit your needs. Take a look at a few of the ways we can bring your event to the next level!

Pirate Carnival

For a carnival that draws its inspiration from buried treasure, colorful parrots, and Jack Sparrow, our products help your guests feel like they’ve joined the Jolly Roger crew! Start by decorating with booths backed with rustic wood planks and pile fencing sides, trimmed with pirate and tropical decor.

Attendees — or your “crew” — can start their adventure at the treasure hunt booth! A sea of sand, rocks, and decoys hide the winning piece of treasure from a lucky pirate. Afterwards, guests can head on over to the dunk tank and force a pirate to “walk the plank.” Encourage them to perfect their virtual fishing skills, launch cannonballs into a bucket, or try their luck at landing a ring around the Captain’s famous hook.

Old Western Carnival

Backed in wood plank fencing and fronted with split rail fencing, these booths will transport your event to the old west. Attendees can channel the spirit of the classic western standoff at Bottle Stand Up, an exciting game of patience and skill where competitors must stand up the bottle from its side using only a ring dangling from a stick. Later on, multiple players can head over to the Lucky Horseshoe Saloon. Each competitor can take a shot at the Moonshine Cork Gun Shoot where they strive to shoot liquor bottle targets off the bar shelf.

Tropical Carnival

Looking to plan a carnival with a tropical twist? From decorating with greenery and palm trees to theming your booths, it’s important to bring details to the little places! Our tropical booths are fully equipped with fish netting, lobster traps, and assorted tropical props to transport your guests on their dream vacation.

Don’t forget to bring island life into your activities too! Get the party started with a classic favorite like coconut bowling or a competitive round of crab races. Guests can practice their target skills over at lobster launch, where two players use a rubber mallet to land a toy lobster into a metal pail. You can also bring the ocean right to your event with our surf machine, an exciting simulator that brings the joy of surfing to even the littlest beachgoers.

Here at Fun Planners, we have the carnival game rentals to help you host the carnival of your dreams! Contact us today to find out more.

6 Event Planning Tips to Stay on Budget

The planning for your next event is underway, and you can see it now: guests with glasses of champagne, laughing and enjoying exquisite appetizers, while elegant music and the rustle of twirling dresses fill the room. That’s your dream – but you’re on a tight budget. Is it possible? Check out these event planning tips for hosting an affordable event.

Go Digital
Send your invites through digital invite services, such as Greenvelop or Evite, or through email. It’s eco-friendly and saves money that would’ve gone to postage and printing. Guests are also less likely to lose an electronic invite than a paper copy and will be able to revisit your invites to check things like time, date, location, and dress code.

Pick a Theme
Choosing a theme helps narrow down choices for food, music, and venue decorations.

DIY Decoration
While it might be easier and less time-consuming to purchase everything you need, it is also costly. Get creative and gather things you already own or things that you can purchase at a lower cost. Gather a team of volunteers who are passionate about decor instead of paying additional team members or sacrificing valuable time to do it all yourself.

Apps and Sweets
For many events, it’s not necessary to serve a full meal. Appetizers and desserts are less expensive and allow your guests to mingle. They also don’t require people to sit and eat, which is also an effective way to save on tables, linens, and chairs.

Stick to the Plan
Once you have chosen your theme, stick to the plan. Don’t overspend on things you won’t need and save any ‘leftover dollars’ until the very end, because it’s always smart to prepare for plan B, emergencies, and surprises for your clients.

Don’t Do it Alone
Don’t be the only person in charge of your budget. Make sure someone else is holding you accountable because it will be easier to overspend on the wrong things if you feel like no one will know. Another person is a wonderful source of input, feedback, and creativity.

Looking for more tips and tricks for your Orlando event planning strategy? Contact us today at 407-955-4949. We can help with anything from entertainment, blow up rides and games, and more. Check out our blog page for more content!

Take Your Easter Event to the Next Level

Looking to throw the Easter Egg Hunt event of the year? Take a look at these unique suggestions for activities, snacks, and decorations that will help bring your Easter event to the next level.

Opening Ceremonies

Put together an area that acts as the center of festivities. Set up a small stage, blast fun, energetic music, and decorate with colorful streamers, crepe paper, and balloons. This is a great area to announce the beginning of the Easter egg hunt, the location of the food, any rules, and the winners.

Craft Station

A craft station is especially helpful for parents with little ones! Provide paper bunny ears for children to color and wear, or paper Easter eggs that can be doodled on and used as tree ornaments for the day. A craft station is also a great place for children to decorate their own Easter eggs. Offer a few unique additions to standard dyes such as white crayons, Kool-aid, Mod Podge, stickers or sparkles, and glue. You can also ask participants to bring old egg cartons for children to draw on.

Costume Contest

A contest doesn’t have to consist solely of ‘Best Easter Bunny Outfit.’ Incorporate a variety of categories, such as ‘Funniest Easter T-Shirt’ and ‘Best Face Paint.’ Don’t forget to supply a few fun props for those who didn’t dress up but still want to get in the spirit!

Easter-Themed Snacks

There’s a wide variety of Easter-inspired snacks. Try these Jell-O Easter eggs or these Rice Krispy Easter egg treats that have a hidden surprise. Throw in Cadbury Eggs with Muddy Buddies for a colorful twist on a classic snack, or cover strawberries in orange chocolate to make them look like little carrots.

Give a Variety of Prizes

This is a great opportunity to reiterate that the hunt is about fun, not about which child found the greatest number of eggs! Hide a few ‘golden eggs’ that hold special prizes, or even a clue to find a special prize that takes them on a treasure hunt. Reward the child who found the egg in the “sneakiest hiding spot,” and give a prize to the child who found the least amount of eggs as well. Encourage sharing and kindness by searching for a child who gave eggs to someone who didn’t find as many, and give them a special prize in private such as extra snacks or a chocolate bunny.

Looking for more tips and tricks about Orlando event management? We can help with anything from entertainment to catering to team building. Contact us today at 407-955-4949 to learn more!

 

Trick Yourself Into Being a Patient Planner

Picture waiting an extra half hour for your food at the restaurant; mornings where you’re running late and your keys are missing; getting stuck in traffic on your way to an appointment. Do you feel stressed and impatient yet?

Event planning is consistently ranked as one of the most stressful jobs. While these daily stressors are certainly unwelcome and unpleasant, event planners deal with even more – What do you do if the speakers blow? If the caterer forgets the vegetarian option? Or if your team arrives a half hour late?

The long answer: spend a lot of time developing your backup plan.

The short answer: be patient. It’s not easy to be patient, but if you take a look at these tips for tricking yourself into developing patience, you’ll find that you not only feel less stressed, but your events run more efficiently.

1. Understand your triggers. When you exercise self-awareness and reevaluate whether or not your response is justified, you can take steps toward rerouting that response. Practice self-control by forcing your brain to focus on something else.

2. Take an exercise break. Sometimes the best thing you can do for your body is to take a 10 minute running, walking, or biking break. This will burn off any accumulated stress hormones and clear your mind, making it easier for you to return to your task patient and anger-free.

3. Count to 10. This advice has been around for years and with good reason; this is a great chance for you to reset your mind and refocus. It also gives you 10 seconds of silence, and sometimes when you’re frustrated and impatient, it’s best to take that extra time before speaking.

4. Issue a warning. If you can feel yourself becoming impatient, tell the other person. Explain that you’re starting to get frustrated and explain why. If it’s because of something they’re doing, this gives them a chance to modify their behavior. The opposite could also happen; by saying it out loud, you could realize that your annoyance is misplaced and that you need some space.

5. Ask for help. Whenever you’re starting to feel overwhelmed, it’s easy to feel frazzled and impatient. Take time to review your to-do list and decide which tasks can be delegated to others on your team.

If you’re looking for equipment to help your Orlando event planning team, feel free to contact Fun Planners at 407-955-4949. For more tips, tricks, and more, visit our blog and our catalog.

How Your Personality Affects Your Planning Strategy

According to Myers-Briggs, there are 16 unique personality types. Curious about which type you are and how it affects your event planning career? Take the quiz here, and then read on to learn more!

The Introverts:

ISTJs are diligent hard workers. You feel stressed when things are rushed, so plan ahead by delegating tasks to trustworthy team members.

ISFJs are loyal and understanding. Conflicts and last-minute changes stress you out. Prep multiple backup plans and train your team on conflict management.

INFJs are compassionate and imaginative. You feel stressed in disorder and when others are negative. Plan ahead and invest in a trustworthy team that values kind, open communication.

INTJs are innovative and independent. Procrastination and a lack of initiative stress you out. Hold weekly accountability meetings to check progress and reward self-motivated team members.

ISTPs are analytical troubleshooters. Inefficiency and strict guidelines stress you out. Invest in a team that you trust and hold weekly accountability meetings to check progress.

ISFPs are cooperative and loyal. You feel stressed when there’s a time crunch and a lack of understanding, so plan ahead and delegate tasks. Encourage your team to ask questions when they don’t understand and let them know you’ll do the same.

INFPs are flexible, reflective, and empathetic. Open disrespect and disharmony stress you out, so invest time in a team that works well together.

INTPs are independent and theoretical. Interruptions and a lack of logic stress you out, so schedule time for the unexpected in your daily life.

The Extroverts:

ESTPs are energetic troubleshooters. Quick decisions and isolation stress you out. Since you work best on a team of active, task-oriented people, invest in a team that you trust.

ESFPs are spontaneous, playful, and resourceful. You feel stressed by heavy data analysis and abstract information. Delegate financial and data responsibilities to a team member you trust.

ENFPs are expressive and friendly. Over-commitment and endless detail stress you out, so delegate detail-oriented tasks to team members with those skills.

ENTPs are strategic and enthusiastic. Isolation and deadlines stress you out, so hold weekly team meetings for accountability and to check progress.

ESTJs are responsible and straightforward. Constant changes and inefficient workers stress you out, so prep multiple backup plans and invest in a quality team.

ESFJs are warm, decisive team players. Isolation and uncertainty stress you out, so invest in a team with a wide range of skills.

ENFJs are collaborative and persuasive. Since procrastinators, short-sightedness, and excessive criticism stress you out, take time to choose the perfect team of workers.

ENTJs are assertive and strategic. Disorganization and others ignoring established guidelines stresses you out, so invest in an organized, professional team.

If you’re looking for tips on themes, how to stand out from the competition, and more, contact us today to refresh your Orlando event planning strategy.

Stress Management Tips

The other day, my friend who works as a event planner was on her way to deliver cupcakes to a luncheon…and then her van broke down. While she was halfway there.

Did she cry or complain? Did she eat all the cupcakes by herself and give up?

No – she took a deep breath, called an Uber to pick her up in the middle of the street, and delivered the cupcakes in the nick of time.

Sometimes you need to cry, complain, and eat a cupcake (or several). Being an event planner is the 5th most stressful career, so no matter how seasoned of a veteran you are, it’s easy to feel frustrated and overwhelmed. Here are some tips to help relieve your stress.

Take Breaks

Go for a walk with a friend, grab some coffee, or just have a snack. It’s important to take breaks. Even a 30 second break can increase your productivity up to 13%, so if you’re feeling burnt out, don’t push through. Listen to your brain and take a breather.

Organize Your Space

Keeping an organized workspace can help you feel relaxed and productive. Bonus tip: add “clean desk” or “sort files” to your to-do list, and you’ll feel much better when you can cross it off. Compile notes and papers in binders or file cabinets, store utensils in cups or boxes, and set up proper lighting.

Schedule Time for the Unexpected

Nearly half of event planners say that the biggest barrier to day-to-day productivity are unscheduled interruptions. One easy way to combat this is to always leave part of your day open for the unexpected. When it happens, it won’t overtake your schedule, because it’s already a part of your schedule.

Plan B

Always anticipate the unplanned, whether it’s a caterer coming late or the weather changing your outdoor event to an indoor one. Prepare a plan B, plan C, and even a plan D so you’re never caught off guard.

Detailed Contracts

The more information an initial contract contains, the less chance there is for misunderstanding, miscommunication, a manipulation. This rule applies not only to contracts you receive, but contracts you create as well. Yes, it feels tedious to read through all the fine print, but it will save you any future headaches.

Looking for more tips and tricks for your Florida corporate events? Contact us today at 407-955-4949. We can help with anything from entertainment, catering, team building, and more. Check out or blog page for more content!

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