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How to: Plan Your Event on a Budget

The most crucial step to event planning is creating the budget. The budget for your event is the tell-all of your event, are there going to be 50 balloons? Will there be a bouncy castle? Are you going to have those arcade machines that every kid wanted when they were little? All of these questions are what you need to ask yourself in order to get started. The experts of Orlando event planning are here to walk you through the steps to the perfect event on a budget.

What Are You Budgeting For?
The first and most important question to ask yourself is what kind of party are you throwing? Is it a corporate event, is it a bar mitzvah, a wedding, a town fair? All of these have completely different budgets, and even different attractions and activities that range in accessibility and of course, price. Start by making a list of what events and activities will cost money. Include descriptions, estimated and actual costs, and the amount needed. This will give you the perfect idea of what and how much you will spend for the event.

Researching Costs
Now that you have a rough idea of the supplies you will need for your event, it’s important to find the right price. At Fun Planners, we pride ourselves on being affordable, reliable, and honest. We also have a plethora of activities for every event! From arcade games to carnival games, to even team bonding exercises, everything you need can be found at a decent and enjoyable price.

Having a Back-Up
Living in the Sunshine State and can sometimes be unpredictable. It’s important to set aside some time to figure out what the cost of cancellation would be. Although the worst case scenario rarely happens, it’s better to be prepared for what may come. Asking yourself, “How much will this set me back?” “What unexpected costs can come from this event?” When it comes to safe, effective, and budget-friendly event planning, it’s better to be prepared than not.

Are you looking to plan the biggest and the best event this year? Whether it’s a corporate event or even a birthday party, Fun Planners has all the activities that you could want. Some of our fan-favorites include our nostalgia-inducing arcade games, our jumbo chess boards, and even our human-sized foosball inflatable. Feel free to contact Fun Planners today for all your Orlando event planning needs and even a free quote!

7 Key Aspects of Any Successful Corporate Event

You can tell when you’ve been to a well-organized event because, for one, the atmosphere feels appropriate for the event. No one is running around or looks confused. All around you, everyone’s faces are smiling because everyone is having a good time. Two: its run effortlessly by the event manager who is armed with impeccable skills in time management, marketing, research, and communication. Florida corporate event planning company, Fun Planners believe these are the key aspects of your future successful corporate event.

 

  • Master List of All Lists

 

Keep a master list with a timeline in one. In your beginning stages and with time, you’ll create checklists within that master list to clarify what your plan of action will be.

 

 

  • Know the Event’s Elements

 

Set and understand the event’s goals and purposes. Once you and your committee understand the event’s goals and purposes, it is easy to align your plans with them. Set your date for when the event will be held. In addition, figure out the timeline for deadlines to find your venue, plan an event agenda, and form your budget.

 

 

  • The Event’s Essentials

 

Your event’s essentials are the pieces to help it stand out amongst the crowd. This is when strategic-level concepts for marketing are put to play. Use social media to your advantage and create social buzz on different platforms for your event to be visible. Plan these social posts out on a timeframe for early release, up until the event day. Creating an event page on Facebook that can be shared is one helpful way to gain momentum.

 

 

  • The Aura of Your Event

 

Your guests will remember WHAT happened at your event and will talk about it for years to come if you plan it right. Map out the event’s space and create a program timeline for what activities will take place and at what time. The mood and style of the theme and venue set the tone of the event and how your guests will react and take away after the event is over. Your efforts in researching the perfect and unique theme won’t go unnoticed.

 

 

  • Innovate

 

How will your event influence your guests once they leave? Look back at your goals and purposes and make a list of key ideas to iterate what you would like guests to walk away with. Be sure to make sure these ideas are introduced relevantly throughout the event activities.

 

 

  • Take Action

 

Once all of your lists and lists within those lists are made and checked off, it is time to execute what you’ve envisioned from day one. Take on each section by section to conquer each one’s high priority issue so the event runs smoothly.

 

 

  • Double, Even Triple Check Your Master List

 

It doesn’t hurt to ensure all aspects of your corporate event are in tip top shape. Allowing yourself or grab another pair of eyes to check your lists will give your opportunities to improve upon one of the aspects above or add to your perfect event.

 

Fun Planners are experts at helping you execute the most memorable Florida Corporate events. With each aspect for a successful one, Fun Planners will be there to ensure your next event will run seamlessly. Contact us to learn more at (407) 955-4949.

6 Activities to Raise Funds for Your Party

Looking for a fun and engaging way to raise funds at your next party or Florida corporate event? Whether it’s for charity or the company, the experts at Orlando event planning are here to give you ideas to spruce up your next festivity.

1 – Silent Auction

This can be the main attraction or complimentary to your event. Essentially, items are on display with a bid sheet stating:

  • the item’s name
  • a short description
  • its value
  • the minimum bid amount
  • Space for people to make their bids

The items should be self-displayed for guests to see up close and personal. The traffic flow from the silent auction tables and food/drink tables are important. One tip is to have it flow from one to the other in a circle so it keeps bidders from seeing the items more than once.

For more added fun, items can be themed to the event. Such as a Great Gatsby themed event with antique glassware on display or a Casino event stocked with a poker set donned with Vegas flair.  Or maybe you have a sponsor who can help create custom gift baskets easily to support the auction.

2 – Raffle Tickets

Raffle sales are fun, fast, and easy. It’s very important to first check if this type of fundraising is permitted in your local area. 50/50 raffles are one of the most enticing ways to get people to buy tickets because they split the net proceeds with the organization.

To have this run smoothly as possible, you need:

  • raffle tickets
  • bowls or large containers for collection
  • one lively crowd.

Sell the tickets for one dollar each or in bundles 12 for $10 and so on. Have them write their name and phone number on the tickets and let them know you’ll contact them via text or call.

Live Auction

A live auction is 100% engaging with the audience and creates a fun atmosphere everyone can enjoy. Having a mix of inexpensive and high-value items and showing them one by one draws in the crowd and keeps them. But of course, this type of auction requires manpower for it to run smoothly.

For your Live Auction, you’ll need to have:

  • Registration table to register guests
    • Give them a number and paddle with your organization’s logo on it
    • The paddle will make them physically active in the live auction
  • Volunteers to help bring and display the items
  • Items that have high value, inexpensive, or the organization’s own items.
    • Provide one or more of your organization’s services as an item
  • An awesome MC or auctioneer
    • The MC/auctioneer aids in formulating an energetic atmosphere and one that really knows the mission and goals can help drive revenue.
  • Volunteers to record the bids
    • Each should sit around the room & have spreadsheets with the bidder’s # and bid to help cross reference when it comes time to determine the final bid.
  • Closing times for certain items
    • Higher-valued items should have sooner closing time to encourage last-minute bidding.

Poker Tournament

From 20 to 1,000 players, test your guest’s hands at a game of poker. This highly social game is sure to get the energy running. In addition, you must determine the monetary value of chips and provide the option for guests to buy more but also allocate the proceeds to where a certain percentage goes to the winner.

Attendance Ticket Sales

If the nature of your event or party is specialized, sell the event itself with tickets. This is the easiest way to generate revenue straight to your organization.

 

  • Establish different passes
    • If there’s some room in your budget, create different price-level passes that offer specialties like a VIP AYCE drinks pass or a valued party favor.
  • Company contests
    • Incentivize your employees to drive ticket sales & award the one that sells the most.
  • Gamify event promotion
    • Get on social media and engage with your audience, have them promote the event with your social tag and hashtag and choose a lucky winner for free tickets.

Merchandise Sales

What better way to commemorate a rockin’ event than with merch sales! Everyone loves event memorabilia. At your event, have a booth or section where guests can choose from different products like t-shirts, mugs, or other items that relate to your organization.

  • Promote the merchandise on social media
  • Bundle the merchandise with the ticket sales
    • Remember those different passes? Why not have a different pass and give them a discount on some merch?
  • Merchandise with your organization’s logo on it helps promote your businesses outside of the event.

Ready to take the next step? Let the Orlando event planning experts at Fun Planners help you plan your next exciting fundraising event.

Event Planning 101: Steps to Complete Months Out

Have an idea in mind for an event you’d like to see to come to fruition but don’t know where or how to start? Orlando event planning experts at Fun Planners will help you with your first step in this crash course.

Ideally, have at least four to six months of planning before you host an event. The more time you allow yourself, the better the execution.

Identify the Purpose of the Event

Ask yourself and your organization’s board, “Why?” This may be an easy question to answer if you plan to celebrate a new product launching, educating users of a product, or improve on team building. Identifying your audience also goes hand in hand in this stage. Sometimes people will mistakenly try to draw a crowd of different backgrounds and the purpose doesn’t quite align with their interests.

List the top three goals you’d like to see as a result; perhaps you want to see higher sales drive after improving on team building or build your network of business partners and clients. By doing this, you are setting the plan of action with your event committee.

Power in Numbers

Collaborating with a team of people that have a diverse range of skills makes the planning easier. The event committee is there for you to aid in the grand scheme of things such as scheduling, budgeting, and marketing. If the event is quite large, try and find volunteers to help out with the event that can work for free otherwise, the venue could help and offer a staff or you can hire a third party.

Budget, Budget, BUDGET!

Prioritize the key resources you need to run the event. Be as realistic as you can be from day one. Likewise, keep a spreadsheet of all of the expenses and income such as:

 

  • Food and drinks menu
  • Decorations
  • Entertainment
  • Audio/Visual Equipment
  • Lighting equipment
  • Venue
  • Third parties

 

This is only a few things that could be needed for an event. Additionally, keep a contingency fund for any other surprise expenses. Looking to keep the costs low? Use your network to your advantage and see if you can team up with business partners to see if they’d like to be featured sponsors to allocate more resources for your event.

Logistics are Everything

Think and plan out the logistics because this could make or break your event. We’ve all been there were parking begins to flood at an event and you just end up leaving because you want to avoid chaos at all costs. Parking is just one of the issues your guests may incur. Keep in mind of these key logistics:

 

  • Inquire if you need a special permit, license, or insurance for the nature of your event.
  • See if a registration booth is appropriate to your event, most times it keeps things flowing and early registration helps you anticipate the crowd levels.
  • It’s better to be safe than sorry, team up with the venue manager to see if a security plan is necessary.

Publicity Plan

Check back with the purpose of the event and your committee to come up with a marketing campaign for your event (if necessary). How will your team get the word out? A very important method you could implement is social media. Facebook event pages will help your event gain public visibility due to its ease of shareability. Social media promos showcasing event activities are inviting to the online community. Offering email notifications will be supplemental in projecting crowd levels too. Traditionally offline, you could take up radio spots and print ads. Be sure to include in your marketing and advertising kit:

  • Tentative date and time
  • Event Name
  • Venue
  • Featured guest(s)
  • Theme or tag-line of your event

Organize Your Thoughts

Find a method for you to take a deep breath and clear your mind. Keeping an Excel spreadsheet with a schedule containing deadlines of what should be done along the way will help answer questions you may have yourself and prepare for new ones. Be sure to have brief meetings with your committee and assign someone to document the meeting. During the meetings is a perfect time to note problems and brainstorm solutions. The meetings will ensure everyone is on the same page.
At times, planning an event can be stressful. But once you hash out all of the details from the get-go, everyone from the stakeholders, committee, guests, and of course yourself, will have a smiling face on the day of the event. Want to learn more? The Orlando event planning experts at Fun Planners have all the tools to help you create your next event.

3 Benefits Of Family-Friendly Corporate Events

Days at the office can get pretty exhausting, especially during the summertime. While you slave away indoors, the kids at home are enjoying the beach or park under the summer sun. If you plan on having a corporate event soon, why not bring the fun with you? The experts in Orlando event planning are here to help you achieve the benefits you’ll see ripple back to your company by inviting the family to your next event.

 

  • Build Your Company’s Brand

 

Engaging with your employees increases retention rates and spreads a positive message about the company’s brand. It’ll also draw in more talent to the company as your company is able to build trust with employees.

 

  • Boost Company Morale

 

Being able to meet loved ones of employees establishes a stronger bond with your employees and creates new ones amongst co-workers. Employees act a little differently when their loved ones are around. Everyone will be able to have a deeper appreciation with one another as they get to know more about their life. Happiness at the office will thrive.

 

  • Show Employee Appreciation

 

Employees are the backbone of the company and by inviting the family, you are recognizing their hard work and family’s sacrifices. Recognizing work-life balance means your employees will appreciate the company more in return.

Check out these few tips to add a little family fun to your next event:

Photo Booth

Remember those cute little photo strips with silly faces? They’ll make great keepsakes from the event. Take multiple and you’ll have one for yourself, and one for your kid. Years from now, they’ll remember the great time they had with their parent throwing pies in the boss’s face.

Inflatable Rides

Just think of the excitement on their faces when they pull up to the event and they see a towering inflatable slide! Additionally, the Orlando event planning experts have much more inflatable rides to choose from, such as bounce houses, foosball, and a surf simulator!

Virtual Reality Sports

Kids are always on the next trending tech. Adding VR to your event will have them thinking their loved ones work for an awesome company! Fun Planners can help you set up race cars, fishing boats, and other great games.

 

Soon enough, summer will be over and the kids will head back to school. Your next corporate event doesn’t have to be complicated. A simple end of summer picnic with entertainment provided by the Orlando event planning specialists at Fun Planners will ensure the summer fun for the family will be one to remember.

6 Advantages of Hosting Your Company Party or Team-Building Activity at the Office

Are you searching for the perfect venue for your upcoming company party or team-building activity? Believe it or not, the ideal venue may be right under your nose. Hosting a Florida corporate event in your own office space may prove to be very beneficial. Here are just some of the benefits of hosting events in-house.

  • It’s Convenient

If you are hosting a team-building activity during the day or a company event after hours, hosting it in the office is super convenient. There is no need for employees to spend their time traveling to another venue, and it makes setup and cleanup easier.

  • It’s Budget Friendly

Sometimes, a venue rental can be expensive. By opting to host an event in your own office, the money saved can be spent in a different way. For example, maybe that $1,000 venue rental you didn’t purchase could be put towards a few different entertainment options for a company party that employees will truly enjoy.

  • It Increased Attendance

When the venue is super convenient, more employees are likely to attend. More attendance increases the number of people employees can meet, network with, and form friendships with.

  • It Creates Positive Memories

If your company hosts a successful team-building or corporate event in your own office space, positive memories are made, and then attached, to that space. When employees come to work on Monday, they might think of the fun they had with their coworkers.

  • It Provides Flexibility

Hosting a corporate event in-house allows for greater flexibility in setup time and cleanup time. Also, some venues come with in-house catering requirements, so hosting in your own office space avoids this issue.

  • It Welcomes New People In

If hosting a corporate party that includes family, hosting at the office invites family into their loved one’s professional life, which is a unique experience. It can also be an excellent opportunity to showcase a unique space or improvements made to the office.

Overall, there are a number of benefits presented by hosting a team-building or corporate event within your own office space. Fun Planners, Florida corporate event planning experts, have many ways to spice up your office space and transform it into something unique. Contact us today to learn more!

Company Parties Are for More Than Just Morale

The best company parties tend to elicit nostalgia and excitement throughout an organization. A company event can help show hard-working employees that their work hasn’t gone unnoticed and that they are appreciated. Company parties boost morale, but, the truth it, they accomplish much more than that. Fun Planners, an expert Florida corporate event planning company, has compiled a list of all the benefits that company parties provide.

Develop Culture

Especially for newer organizations, a company party can help shape the culture. This is one reason that event planning is so important. Planning an exciting and fun party helps create a more edgy culture, whereas hosting a relaxed family company picnic may establish a more conservative culture. These events where personal interaction and bonding occurs sets the stage for growth of culture in the coming year, so they are very important.

Integrate Departments

If an organization is on the larger side, company parties may be an excellent opportunity for different departments to integrate together and get to know each other. For example, when Ben from marketing meets Lauren from accounting, they create a personal bond, and in the future, Ben might work a little harder to make his expense report more organized for Lauren.

Common Operating Picture

Company parties are a great time to announce good news or future plans. Getting the entire company together allows everyone to be equally and similarly informed. Moving forward from the event, every employee has the same operating picture.

A Personal Connection

Company parties help employees at all levels of the organization connect personally. Closer relationships makes coming to work more fulfilling, and enhanced relationships also enhancing teamwork and communication.

The benefits of company events extend even beyond those listed above. Company parties provide a variety of opportunities to employees, and it takes expertise to plan a party that facilitates relationship building and the growth of culture. To plan the best company party this year, contact the Florida corporate event experts at Fun Planners. We’ll help you recognize your company event goals, and we will plan an event that employees will look forward to attending for years to come.

4 Reasons to Host Your Next Event with Fun Planners

The summer event planning season is upon us! From corporate parties to fundraisers and personal celebrations, there are a huge number of events that are hosted in the summer. If you are planning a summer event, it might be time to consider an Orlando event management company like Fun Planners. For over 15 years, events hosts across Central Florida have been partnering with us to plan memorable and smooth-running events. Here’s why you should host your next event with us.

  • Peace of Mind

Planning the perfect party can be a lot of fun, but it can also prove to be stressful or time consuming for some hosts. By working with Fun Planners, hosts have the strength of a seasoned team behind them to plan and execute an event that exceeds expectations while also adhering to the budget. Fun Planners can plan a great party, provide all the materials needed day of, and execute the event through to the end. Customers who partner with Fun Planners host exceptional events without any of the hassles.

  • Endless Entertainment Options

If you have a vision, we can help it come to life with our countless entertainment options. We can provide items like arcade rentals, carnival rides, casino games, concessions, a full setup for live entertainment, photo booths, inflatables, and so much more. Even further, we can provide entertainers like live bands, character artists, DJs, magicians, tarot card readers, and more. Our entertainment options span as wide as your imagination.

  • Coordinated Services

We’ve all been there before. It’s the day of the event, and you’ve got to call the caterer to see where they are, the bakery to make sure the cake delivery is on track, the venue to ensure the decorations are all set, and the photo booth company to confirm their arrival schedule. With Fun Planners, you’re able to coordinate all those services through one avenue: us. We provide the entire span of event planning services including catering, entertainment rentals, entertainers, audio and visual equipment, decor, photography and videography, and so much more. Check all aspects of the event off your list in one fell swoop.

  • A Pulse on Event Planning

With over 15 years of experience planning successful events, we’ve got a clear idea of what will work for your event. We also are in touch with current event planning trends, and we can tell you if all your friends are going to be considering the same theme. With the support of Fun Planners, you party can leave a lasting positive impression.

With Fun Planners, you are party planning with the best. For more information about partnering with Fun Planners for Orlando event management, contact us today. We’d be happy to discuss your event ideas.

4 Relaxed Summer Fundraiser Ideas

If you’ve frequented fundraisers a few times, you’ve probably experienced a similar situation: the fundraiser is a little stuffy, a little uncomfortable, and at the end of the night, you feel that at least you’ve fulfilled your annual charitable obligation. If you’re planning a fundraising event, guests don’t have to feel this way. With the help of the Orlando event planning experts at Fun Planners, you can embrace the festive vibe of summer and create a relaxed and fun fundraising event that attendees will look forward to for years to come. Here are some ideas that can help you achieve that.

  • Outdoor Movie Night

Open up the fundraiser to families with a relaxed, yet memorable outdoor movie night. Ask for a donation to attend, and screen classic summer movies like The Sandlot or National Lampoon’s Vacation. At the fundraiser, a number of items could be sold to raise even more money including movie snacks, raffle tickets, or movie-themed gift baskets. With our inflatable movie screen, outdoor movie night is a simple fundraiser to pull off, but it’s likely not a fundraiser your attendees have seen before.

  • Water Balloon Fight

Invite donors to engage their competitive spirit and reminisce on nostalgic memories of childhood. Host a water balloon fight, and even consider allowing donors to register as teams. Each team or individual could donate to gain entry into the competition. After the competition concludes, invite donors to stay for awhile and enjoy outdoor games and inflatables. This isn’t your average fundraising event, but it will be a fun one.

  • Wine Tasting

Wine tastings can be very enjoyable fundraisers for donors. If you decide to host a wine tasting, it could even be themed as a “girls night out,” allowing women to enjoy each other’s company while also giving back to a cause they presumably care about. At Fun Planners, we’ve got the wine and hors d’oeuvres covered so that you can sit back, relax, and enjoy a successful fundraiser.

  • Outdoor Concert

There may not be any other event that is so quintessentially summer. Booking the acts for the concert can require a little more effort, but, oftentimes, if there are good performers scheduled, people will pay good money to attend a quality concert. Our audio and visual equipment can help take their performance to the next level.

This summer, if you are planning a fundraising event, consider hosting something that is a little out of the box. A relaxed and maybe even nostalgic summer night will be appreciated, and donors will look forward to the event every year. To work with the best in Orlando event planning, contact us for a quote.

Tips to Host a Great Casino Night Fundraiser

Everyone loves a night filled with exciting games and entertainment, especially if they’re playing for a good cause. If you’re planning a casino themed fundraiser, there are some things you should know in order to make this unique event a success. The experts in Orlando event planning at Fun Planners are dedicated to helping you plan a casino night that benefits everyone! Here are some helpful tips to get you started in the planning process:

Be Authentic.

 

Don’t just set up some boring tables and buy a flimsy deck of cards. Rent out real equipment to enhance the experience, and provide the actual games featured in casinos. Fun Planners has an entire setup dedicated for casino themed events, and we have rentable items including mahogany wood tables, roulette wheels, dice, cards, and more! We also offer a variety of games including Blackjack, Poker, Craps, and Roulette. Our services also include certified dealers and croupiers to provide guests with a learning experience as well as an entertaining one.

Raising Funding

Your guests will undoubtedly love the theme, and it’s all benefitting the community. There are ways to raise money throughout the event, such as charging for tickets to attend or having guests buy in to obtain gaming chips. Don’t have guests trade in their chips for money after all is said and done, but, instead, have another prize or reward for the big winner for helping support a worthy cause.

Pick a Theme

Casinos usually have specific themes, so make sure you carve out space in your budget dedicated to decorations and catering. This will add to the authenticity factor of an iconic Las Vegas casino, and the extra effort will certainly be impressive to attendees. Caesar’s Palace is a great casino to grab ideas from when thinking about how to set up unique decor.

Make your casino night fundraiser a success by following these simple tips presented by the professionals in Orlando event management at Fun Planners. We have everything you need to pull off a true, Las Vegas standard event that everyone will enjoy.

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