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3 Ways to Make Party Planning Easy as Pie

When creating something, it’s best to follow a recipe! Orlando event planning can be done the same way. To help you plan the best possible event, we’ve laid out a party recipe that’s as easy as pie!

The Crust

First, you’ll want to roll out an outline of what you want your party to look like. Budgeting, though tedious, is essential in hitting the goals you need to hit for your event. Allocate funds to each category in your party plan. Shape your event by prioritizing things you need versus things you want to have. If you max out without planning out each aspect, adjust your plan so that you can afford all necessities. Maybe you need a few more dollars for catering because you forgot to include drinks in your plan? Pinch a little from each other category until you have the perfect budget. This framework will be the structure your party needs!

The Filling

Using your budget, make a list of everything you need to acquire before the day of the party. By getting all your ingredients together ahead of time, there will be less room for something to go wrong. A great way to eliminate confusion and chaos is by selecting a theme. A theme will keep everything unified and look great. In addition to that, themed party supplies are usually sold together or near each other, making your job easier. Be sure to plan out music, catering, entertainment, schedule, and favors! Filling your event with the perfect decorations, supplies, and attendees are essential for success.
The Topping

Whipped cream, streusel crumbles, and powdered sugar—yum! The final touches of your party pie are essential. Setup for your party should be finished at least two hours before showtime, to make sure nothing is missing and nothing goes wrong! This will allow ample time for you to look at everything put together and assess last minute touches. And of course, take the perfect photo before everyone digs in!

When aiming to plan the perfect party, your structure, decorations, supplies and finishing touches are all important pieces. If you properly execute these three categories, your Orlando event planning will truly be as easy as pie!

How to Be Proactive in Your Event Planning

It’s a peaceful Tuesday afternoon. *bing* An email from your boss. Hmm, strange… Oh no. You’ve forgotten about the big company event you’re supposed to be planning and it’s this weekend! Pause. Rewind. How can you be proactive in your event planning and not end up in this predicament? We’re here to help with all your Orlando event management needs!

Set a Schedule

With deadlines, timelines and an overarching plan, you’re less likely to miss a step. Get a planner specifically for your event and keep track of all details. Establish clear goals for your event. Are you raising money? You’ll need a way to keep track of ROI. Announcing award winners? You’ll need a flow of how the winners will be notified. By keeping track of the to-do, doing and done, you’re sure to hit every detail!

Assemble a Team

It’s cliche, but teamwork really does make the dream work. With more than one mind at work, your creativity will blossom and you can rest assured knowing not every detail is up to you. If a large event, ask for volunteers to form committees around your office. Your coworkers might have special skills you’re not aware of like crafting or decorating or they might know the perfect venues around town. By using resources already around you, you’ll cut your work and your stress.

If you don’t have the ability to ask for volunteers, maybe find an assistant to aid in executing your event properly. Or, if you have the budget available, hire an event planner to handle the vendor communication and day-of tasks.

Know Your Attendees

Each event is different. Goals, attire, theme; it all depends on what your particular event needs. How can you execute the perfect event? By knowing anything and everything about the audience you’re throwing the event for. If the event is for clients, a more professional event to show off your company in a positive light might be best. If the event is for your internal team, maybe a more laid back, fun environment would work better.

It’s important to identify who you’re gearing your event toward and craft the event for them. You’ll want to make sure you know what your attendees are expecting and provide that for them, whether that be a presentation, information, award knowledge, company information, a nice dinner or even a time to relax! Establishing your event focal point is key.

Spread the Word

What’s an event with no one attending? An important step in planning is making sure the event is known. Avoid tacky flyers and go for something like personalized event invitations or awesome video and photo content on social media to get the word out about your event. Not only do people need to know about it, they need to want to go. Make sure to promote your event as something they’ll definitely want to attend.

By following these tips, you definitely won’t end up throwing the company picnic or fundraiser together at the last minute. Don’t let your Orlando event management duties scare you. With your new knowledge, you’re ready to ‘wow’ your boss with your preparation and ensure your guests have the best possible time.  

How to Plan the Perfect Outdoor Party This Fall

Ahh… the breeze is picking up, the nights are chilly, and it’s the perfect time to plan a party. While the Florida fall weather can be a bit unpredictable, that doesn’t mean you can’t have an outdoor party! Check out these great Orlando event planning tips to make your fall wonderland come to life.

Situate Your Seating

Will your event be in your backyard? At a park? After deciding on a location, the first step is to gather seating for all of your guests. You’ll want to make sure guests can choose where to congregate and not worry about awkwardly standing around.

Cushioned seats around a fire or in clusters in a yard work very well for providing comfort. It’s best to have a focal point, such as a fire pit or table where groups can set plates or cups and even kick their feet up to relax. If during the day, umbrellas are a great addition to outdoor table seating, to keep Florida’s heat from beating down on your guests before dusk.

Assemble the Activities

A fall party is all about the theme. In addition to festive food and snacks, it’s important to assemble the perfect fall activities to entertain your guests and ensure they have a great time. A fire pit can double as entertainment, a dessert station, and seating! Guests will be able to relax next to the fire, keep warm if it’s chilly, and roast some marshmallows for the perfect s’more treat.

Yard games like cornhole, ladder toss, bocce ball, or even a potato sack relay are great for events with younger attendees (and even grown-ups!). For a fun twist on documenting your event, try a fall-inspired photo booth, complete with accessories and costume pieces, a cute backdrop and a tripod!

If planning a bigger event, there are tons of items you can rent to take your event to the next level! From inflatable movie screens and dunk tanks to cotton candy makers and popcorn machines, there’s anything you can imagine! Guests will love these added touches.

Set the Mood

Fall is a time to feel warm, cozy and relaxed. For your event, you want to make sure the lighting and music set the perfect mood to allow your guests to get into the fall mood! Find an acoustic, unplugged playlist to play throughout the background of your evening. If you have extra time, you can even create your own and throw in some guest favorites. Grab some cute lantern or Christmas lights and string them through trees, around seating areas and even on the floor to really set the ambiance. Larger lanterns, tea light candles, and even tiki torches are other great ways to light up your outdoor space.

Throwing a fall party doesn’t have to put your Orlando event planning skills to the test. With the perfect mood, great entertainment, and ample seating, your guests will feel relaxed cozy, and ready to kick back and enjoy the season with you.

 

4 Tips for Your Fall Corporate Events

Wondering how the end of 2017 got here so fast? November is in full swing and it’s finally beginning to cool off. If your fall event has snuck up on you, don’t worry! Here are 4 tips for planning the perfect Florida corporate event.

 

Spice Up the Menu

Odds are, your guests have been to a few company events in their time. They know the usual event menu, so it’s time to spice things up. Pumpkin spice, that is! Foods like pie, pumpkin dishes, apple cider, sweet potato casserole, honey ham, etc. can breathe comfort into your guests and maybe even ease awkward office tension. Seasonal catering is a great way to set your event apart.


A Comfortable, Balanced Venue
Florida weather is virtually unpredictable. To combat rain, heat, or an unexpected cold front, try a venue with indoor and outdoor seating options! You’ll get the safety of the indoors, but also allow your guests to venture outside to a porch or garden and enjoy the cooler weather. By renting a dual venue, you’ll also double your decorating options! With an outdoor area, you can include hay, a scarecrow, some lanterns, and less formal seating around a fire. These options are great for making your event feel festive and homey.


Plan Around Holiday Travel

The countdown to the holidays has begun! When choosing a date for your business event, it’s best to stray away from busy holiday travel times. By choosing a less busy weekend, not only will you increase your event attendance, but your vendor rates will most likely be cheaper. We recommend choosing one of the weeks between Halloween and Thanksgiving, possibly on a weeknight, to ensure the best attendance for your fall event.

 

Toss the Stress

After a long day at the office, don’t spend extra hours sifting through caterers, entertainment, and endless event details. We know you’re busy as the holidays are approaching, so bring your essentials and fall ideas to an event planner and let them handle the rest! By hiring a professional, you’ll ensure that your event runs smoothly no matter what. Your boss will be impressed and your coworkers will rave about your event for weeks to come.

We know you need the perfect event for your team. Fun Planners is your one-stop shop for planning and hosting the best event at any time of the year. Contact us for a free quote today! With festive catering, a comfortable environment and our team at your aid, your Florida corporate event is sure to be a success.

 

Fun Planners: The One-Stop Shop For Event Planning

If you’re looking to plan the coolest, most immersive event this year, look no further. Fun Planners is here to save the day. Our most innovative entertainment activities include human-sized foosball or boxing, arcade games every kid at heart remembers, and even bounce castles for any small, or big, birthday party. As experts in Orlando event planning, we’re here to highlight some of the ways Fun Planners is unique and off the charts.

Entertainment
Here at Fun Planners, we pride ourselves on having the most fun, interactive games for all occasions. We offer inflatable rentals, arcade games, DJs, game show hosts, and more! We specialize in all types of events. Whether it’s corporate, private, wedding, or just a Saturday afternoon, we have all you’ll need.

Audio/Visual
Our client testimonials boast about the audio and visual elements we can bring to any event. Some of our fan favorites include digital photo booths, live streaming services, projections, custom gobos, sound systems, intelligent lighting programs. Not only can we bring the above additions to your event, but we can also help market your event. Using our videography skills, we make it easy for you to promote your event. Videos can also be a great way to commemorate past events and gear up for upcoming ones.

Decor
Alongside our entertainment and audio/visual activities, we also offer special promotional products. These can go far with your audience because they can be customizable to your event with your brand image. At Fun Planners, we love themed events just as much as our customers do. From black-tie to holiday parties, from the beach to Vegas, anything and everything is possible for our team to help your team.

We understand the steps to event planning can seem like a massive feat. Fun Planners is your one stop shop for everything you need for every corporate party, every birthday party, or every wedding. We are happy to serve our customers as experts in Orlando event planning and we are always ready to step up the bar when it comes to curating the perfect event for you and your team. Feel free to contact us today for a free quote, or read our blog for more tips and tricks!

3 Ways to Make Your Event More Interactive

Creating the best event for your audience is sometimes a big feat. With varying people, personalities, and ages, events can sometimes be a daunting task. There are a few essential tips that help an event go from drab to fab although, and this means for all participants. The Orlando event planning experts at Fun Planners know exactly what every attendee wants and needs, here are a few tips to curating an event that’s worthwhile.

Encourage Creativity
Deciding what activities will be the most entertaining and interactive is the most important, and most fun part of the job. Begin by picturing what kind of event you want in your mind. Does your event include bouncy castles? Does it include karaoke? What is one way to make your attendees never want to leave? These questions will put you in a great position to curate the perfect event. Remember, it’s important to keep in mind that the key to every successful event, is a little bit of a creativity.

Focus on Memories
What’s going to be even better than being at the event, is remembering it for the years to come. Creating something worthwhile for your attendees is the biggest challenge when event planning. You want something that will stay in their mind. Sometimes, this includes the biggest and the showiest events. On the other hand, sometimes it can even include really beneficial team bonding with coworkers. The path you take is up to you in the end, and by keeping in mind your audience and the setting, you will be sure to create the best path for your future event!

Souvenirs
Although it’s important to make lasting memories, tangible souvenirs never hurt either. Think of what your audience will enjoy the most. Whether it’s a gift bag for everyone at the end full of candies, gift cards, and more or even a photobooth at your event for everyone to try out and print their pictures to keep forever. Choosing what lasting gifts your audience will receive mostly depends on the type of event you’re throwing.

Here at Fun Planners, we always reinforce the idea that knowing your audience is a critical step in creating the best and the biggest event. From creativity to memories, and souvenirs, our tips and tricks are sure to help your journey through Orlando event planning. If you want to learn more tips, feel free to read our blog. Are you planning an event this year? Contact us today for a free quote!

Event Trends to Follow in the Fall

Are you looking to hold the biggest event this upcoming year? You’re in luck. We’re here to give you the low-down on what’s cool and what’s trending in Orlando event planning. Not only is the food and technology changing in event planning, but so is the way we gather attendees. Here are some of the most important things to take away from this evolution in event planning.

Catering
The food you have at your upcoming event is equally as important as the entertainment. When it comes to picking the right food, it’s important to think about what types of food people are interested in. The food trends rocking the event planning world as of current focus on local sourcing. Going to local butchers, locally grown, organic produce, and homemade artisan cuisines. This could be anything from sustainable seafood here in the Orlando area, to artisanal, fresh lemonade. People are thinking local, especially at events, so the closer you stay to the Orlando area, the better the outcome!

Technology
Technology is all the rage in event planning as of late. From 3D arcades to augmented reality, and even simple, real-time event management in the form of digital signage are what take events from mediocre to amazing. Luckily, Fun Planners has all the things you’ll need. From arcade machines to human foosball, any event is sure to be a hit with interactive, unique, and entertaining activities for all.

Attendance
The real change in event planning comes in the form of how to gather attendees. It’s important to ask yourself, “What event am I hosting?” “Who do I want to attend?” If it’s a birthday party, an event app is the way to go. If it’s a corporate event, an email blast to all the employees with the details is a great way to gather excitement and attendance. Event apps are crashing the scene will new and innovative ways to make RSVPing easy, sufficient, and effective. It’s time to forget the snail mail invitations!

As you can see, there are many ways event planning is evolving. It’s important as any CEO, parent,  or community leader to understand and adapt to the changes in times. So long are the days of e-vites, and it’s time to say hello to the world of apps, Facebook, and straight-forward communication. With adapted technology trends, the Orlando event planning experts at Fun Planners is your one-stop shop for planning and hosting the best event of the year. Feel free to contact us for a free quote today or read our blog for more tips and tricks.

How to: Plan Your Event on a Budget

The most crucial step to event planning is creating the budget. The budget for your event is the tell-all of your event, are there going to be 50 balloons? Will there be a bouncy castle? Are you going to have those arcade machines that every kid wanted when they were little? All of these questions are what you need to ask yourself in order to get started. The experts of Orlando event planning are here to walk you through the steps to the perfect event on a budget.

What Are You Budgeting For?
The first and most important question to ask yourself is what kind of party are you throwing? Is it a corporate event, is it a bar mitzvah, a wedding, a town fair? All of these have completely different budgets, and even different attractions and activities that range in accessibility and of course, price. Start by making a list of what events and activities will cost money. Include descriptions, estimated and actual costs, and the amount needed. This will give you the perfect idea of what and how much you will spend for the event.

Researching Costs
Now that you have a rough idea of the supplies you will need for your event, it’s important to find the right price. At Fun Planners, we pride ourselves on being affordable, reliable, and honest. We also have a plethora of activities for every event! From arcade games to carnival games, to even team bonding exercises, everything you need can be found at a decent and enjoyable price.

Having a Back-Up
Living in the Sunshine State and can sometimes be unpredictable. It’s important to set aside some time to figure out what the cost of cancellation would be. Although the worst case scenario rarely happens, it’s better to be prepared for what may come. Asking yourself, “How much will this set me back?” “What unexpected costs can come from this event?” When it comes to safe, effective, and budget-friendly event planning, it’s better to be prepared than not.

Are you looking to plan the biggest and the best event this year? Whether it’s a corporate event or even a birthday party, Fun Planners has all the activities that you could want. Some of our fan-favorites include our nostalgia-inducing arcade games, our jumbo chess boards, and even our human-sized foosball inflatable. Feel free to contact Fun Planners today for all your Orlando event planning needs and even a free quote!

7 Key Aspects of Any Successful Corporate Event

You can tell when you’ve been to a well-organized event because, for one, the atmosphere feels appropriate for the event. No one is running around or looks confused. All around you, everyone’s faces are smiling because everyone is having a good time. Two: its run effortlessly by the event manager who is armed with impeccable skills in time management, marketing, research, and communication. Florida corporate event planning company, Fun Planners believe these are the key aspects of your future successful corporate event.

 

  • Master List of All Lists

 

Keep a master list with a timeline in one. In your beginning stages and with time, you’ll create checklists within that master list to clarify what your plan of action will be.

 

 

  • Know the Event’s Elements

 

Set and understand the event’s goals and purposes. Once you and your committee understand the event’s goals and purposes, it is easy to align your plans with them. Set your date for when the event will be held. In addition, figure out the timeline for deadlines to find your venue, plan an event agenda, and form your budget.

 

 

  • The Event’s Essentials

 

Your event’s essentials are the pieces to help it stand out amongst the crowd. This is when strategic-level concepts for marketing are put to play. Use social media to your advantage and create social buzz on different platforms for your event to be visible. Plan these social posts out on a timeframe for early release, up until the event day. Creating an event page on Facebook that can be shared is one helpful way to gain momentum.

 

 

  • The Aura of Your Event

 

Your guests will remember WHAT happened at your event and will talk about it for years to come if you plan it right. Map out the event’s space and create a program timeline for what activities will take place and at what time. The mood and style of the theme and venue set the tone of the event and how your guests will react and take away after the event is over. Your efforts in researching the perfect and unique theme won’t go unnoticed.

 

 

  • Innovate

 

How will your event influence your guests once they leave? Look back at your goals and purposes and make a list of key ideas to iterate what you would like guests to walk away with. Be sure to make sure these ideas are introduced relevantly throughout the event activities.

 

 

  • Take Action

 

Once all of your lists and lists within those lists are made and checked off, it is time to execute what you’ve envisioned from day one. Take on each section by section to conquer each one’s high priority issue so the event runs smoothly.

 

 

  • Double, Even Triple Check Your Master List

 

It doesn’t hurt to ensure all aspects of your corporate event are in tip top shape. Allowing yourself or grab another pair of eyes to check your lists will give your opportunities to improve upon one of the aspects above or add to your perfect event.

 

Fun Planners are experts at helping you execute the most memorable Florida Corporate events. With each aspect for a successful one, Fun Planners will be there to ensure your next event will run seamlessly. Contact us to learn more at (407) 955-4949.

6 Activities to Raise Funds for Your Party

Looking for a fun and engaging way to raise funds at your next party or Florida corporate event? Whether it’s for charity or the company, the experts at Orlando event planning are here to give you ideas to spruce up your next festivity.

1 – Silent Auction

This can be the main attraction or complimentary to your event. Essentially, items are on display with a bid sheet stating:

  • the item’s name
  • a short description
  • its value
  • the minimum bid amount
  • Space for people to make their bids

The items should be self-displayed for guests to see up close and personal. The traffic flow from the silent auction tables and food/drink tables are important. One tip is to have it flow from one to the other in a circle so it keeps bidders from seeing the items more than once.

For more added fun, items can be themed to the event. Such as a Great Gatsby themed event with antique glassware on display or a Casino event stocked with a poker set donned with Vegas flair.  Or maybe you have a sponsor who can help create custom gift baskets easily to support the auction.

2 – Raffle Tickets

Raffle sales are fun, fast, and easy. It’s very important to first check if this type of fundraising is permitted in your local area. 50/50 raffles are one of the most enticing ways to get people to buy tickets because they split the net proceeds with the organization.

To have this run smoothly as possible, you need:

  • raffle tickets
  • bowls or large containers for collection
  • one lively crowd.

Sell the tickets for one dollar each or in bundles 12 for $10 and so on. Have them write their name and phone number on the tickets and let them know you’ll contact them via text or call.

Live Auction

A live auction is 100% engaging with the audience and creates a fun atmosphere everyone can enjoy. Having a mix of inexpensive and high-value items and showing them one by one draws in the crowd and keeps them. But of course, this type of auction requires manpower for it to run smoothly.

For your Live Auction, you’ll need to have:

  • Registration table to register guests
    • Give them a number and paddle with your organization’s logo on it
    • The paddle will make them physically active in the live auction
  • Volunteers to help bring and display the items
  • Items that have high value, inexpensive, or the organization’s own items.
    • Provide one or more of your organization’s services as an item
  • An awesome MC or auctioneer
    • The MC/auctioneer aids in formulating an energetic atmosphere and one that really knows the mission and goals can help drive revenue.
  • Volunteers to record the bids
    • Each should sit around the room & have spreadsheets with the bidder’s # and bid to help cross reference when it comes time to determine the final bid.
  • Closing times for certain items
    • Higher-valued items should have sooner closing time to encourage last-minute bidding.

Poker Tournament

From 20 to 1,000 players, test your guest’s hands at a game of poker. This highly social game is sure to get the energy running. In addition, you must determine the monetary value of chips and provide the option for guests to buy more but also allocate the proceeds to where a certain percentage goes to the winner.

Attendance Ticket Sales

If the nature of your event or party is specialized, sell the event itself with tickets. This is the easiest way to generate revenue straight to your organization.

 

  • Establish different passes
    • If there’s some room in your budget, create different price-level passes that offer specialties like a VIP AYCE drinks pass or a valued party favor.
  • Company contests
    • Incentivize your employees to drive ticket sales & award the one that sells the most.
  • Gamify event promotion
    • Get on social media and engage with your audience, have them promote the event with your social tag and hashtag and choose a lucky winner for free tickets.

Merchandise Sales

What better way to commemorate a rockin’ event than with merch sales! Everyone loves event memorabilia. At your event, have a booth or section where guests can choose from different products like t-shirts, mugs, or other items that relate to your organization.

  • Promote the merchandise on social media
  • Bundle the merchandise with the ticket sales
    • Remember those different passes? Why not have a different pass and give them a discount on some merch?
  • Merchandise with your organization’s logo on it helps promote your businesses outside of the event.

Ready to take the next step? Let the Orlando event planning experts at Fun Planners help you plan your next exciting fundraising event.

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