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Stay Stress Free

Event planning can get a little crazy when it comes to being on top of every aspect of your event. By learning how to manage your productivity throughout the planning process and into the event day, you can eliminate unnecessary stress and focus on the exciting parts of event management.

Advance Preparation
Set up your goals and strategies. Map out a realistic timeline for everything that needs to be done. Make sure not to leave anything out, as that can be a huge cause of stress later on. Come up with strategies to complete each thing on your timeline; by doing this, you will know exactly what needs to be done and when.

Communicate deadlines. Make sure all vendors, sponsors, caterers, and speakers are aware of their deadlines and time of service. Send periodic follow-ups reminding them about these timelines.

Trust your talent. Hire an event team you know you can trust and rely on. Having confidence in this team will allow you to focus on other aspects of the event.

Event Management
Use lists. Create a master to-do list based on your timeline. Break down big to-do’s into smaller lists to avoid feeling overwhelmed and move through the list faster. Lastly, arrange your list in the order of when things need to be completed, as well as how much energy they will require from you.

Constantly check in. Check in with everyone involved in the event at least 3 days beforehand, and again the day right before. Make sure all of your requests are being met and everything is moving along smoothly.

Venue walkthrough. Ensure everything is rightly set up, and make any final corrections if need be. Assign these corrections to your event team so you can focus on everything else on your list.

Practice Self-Care
Rest up. Get a good night’s rest the night before the event! You want to be well-rested and energized so the day you worked so hard on runs as smoothly as possible.

Dress comfortably. Wearing heels that give you blisters or pants you can’t breathe in will distract you and decrease your productivity. Wear something you know you can last the entire night in, but also make sure you feel confident in it. Feeling good in what you choose to wear will help you take on the event effortlessly.

Give praise. Take a few minutes to look around and acknowledge the work you and your team have done. Remember that completed tasks trump perfect tasks; give yourself some slack. Congratulate yourself for putting on an awesome event for your attendees, thank your team for their hard work, and remember to have some fun yourself.

Orlando event management can be hard, but having Fun Planners by your side will help keep you stress-free and make the event a success. Contact us online or at 407-955-4949 today!

Casino for Corporate

Are you looking for your next great Florida corporate event? Look no further than a casino night! The glitz and glamour of the decorations, the delicious food, and the thrill of the games takes the notion of fun and friendly competition to a whole new level. Find out how you can bring Las Vegas to your guests right here in Orlando:

Any Occasion
Whether you’re planning a holiday party, end-of-the-year celebration, award banquet, employee appreciation event, or even a marketing event, a casino night is the perfect route. It’s a great way to keep guests interacting while having fun and winning prizes.

Choose a Theme
Make sure to designate a portion of your budget to decorations. You can pay homage to one or more of the iconic Vegas casinos, such as Caesar’s Palace, with everything from oversized playing cards to costumes to backdrops to themed photo booth props.

Gaming Tables
Don’t DIY your casino tables. We offer outstanding, professional gaming tables and accessories that are held to a Las Vegas standard! Our chips are a heavy weight, our tables have a stylish mahogany wood finish, and we use authentic roulettes wheels, dice, and cards. Our options include blackjack, craps, poker, roulette, and Texas Hold ‘Em. Hoping to add some extra pizzazz to your evening? Choose from one of our lighted tables with frosted plexiglass and color-changing LED lights.

What if No One Knows How to Play?
If you’re concerned that your guests are new to the casino scene, don’t worry; that won’t stop them from having an amazing time. Not only are our casino tables designed for a genuine casino atmosphere, but they come staffed with certified dealers and croupiers. They entertain and teach guests, ensuring that everyone gets into the action and has a great time, regardless of the players’ skill level! With Fun Planners, you can easily plan a casino-themed Florida corporate event. Find out how you can bring Las Vegas to your guests in Orlando:

When it comes to planning your Florida corporate event, Fun Planners is committed to helping you every step of the day. Our casino event packages are designed to perfectly fit you, your organization, and your guests. Contact us today at 407-955-4949 to learn how we can partner with you.

Team Building Turned Fun

Telling your employees that they have to attend a mundane team building event won’t earn you any cool boss points. These events are key to fostering communication and collaboration within the office, but they don’t have to be something employees dread! Take a look at a few ways to bring fun to team building.

Team Olympics
Hosting a team Olympics is a great way to encourage interactions between employees who don’t typically work together. This event is all about coming together to conquer a challenge, such as oversized puzzles or an obstacle course. By turning a challenge into a fun team activity, you can improve your company culture and help employees view real work challenges as an opportunity to collaborate.

Get Active
Do your employees enjoy getting active? We offer obstacle courses, rock climbing, relay races, human foosball, and more to test your team’s mental and physical strength. Teams are encouraged to depend on each other and have a great time.

Game Shows
If you’re looking for a team building activity that isn’t quite as physical, a game show is the perfect choice. Our game shows can be customized for any size group, style of event, or time frame! Whether you’re looking to quiz your employees on their favorite food, favorite game show, company philosophy, or a new product launch,  we can help.

Role Reversal
Having a strong team of employees requires a basis of mutual respect, solidarity, and understanding for everyone and their roles in the company. Set up a day where employees switch or shadow each other’s roles, and complete those tasks for half the day. Employees will value each team member’s contribution and respect their position.

Improv Class
Incorporating humor is a great way to foster excitement for any activity! Consider signing your company up for an improv class. Improv requires active listening, bravery as you try new ideas, and the ability to build on your teammate’s ideas; all of which are great skills to apply at work.

At Funplanners, we’re all about Orlando team building. We can match your activities to the theme of your event and provide all gaming and hosting means so that you can just kick back and enjoy. Contact us online, or call us at 407-955-4949 to find out how we can help.

Entertaining All Ages

The company party is coming up and you told your employees to invite their entire family, promising it would be an event with entertainment for all ages. But how do you plan to do that? Learn how you can plan an event that makes everyone happy.  

For The Kids
When children are bored, they make it very clear to everyone around them. A little tantrum can leave a lasting impression on all attendees, not to mention bring down the mood. Many people aren’t able to hire a babysitter on a whim, so offering child-friendly games and activities is a guaranteed way to keep everyone happy. Consider these fun ideas:

  • Large inflatable courses will keep children occupied for hours to come.
  • Face painting booths are sure to be a hit. The opportunity to transform into a fairy, a pirate, or their favorite animal is something no child will want to pass up.
  • Put on a magic show at multiple times throughout the event. Make sure to post the showtimes somewhere where parents can see!
  • Consider a booth for arts and crafts where parents can have a bit of respite and relaxation.

Not a Kid Anymore?
Not everyone at the party is going to enjoy getting a little sweaty over athletic activities. Make sure that there is a good balance between high- and low-energy events going on at once. A variety of options to choose from will surely keep even the pickiest guests happy! Here are some things to think about:

  • Try running drink booths where wines, beers, and liquors can be taste tested. Who doesn’t love a bit of an afternoon treat?
  • Set up some stall games which involve guessing the number of marbles in a jar, or lottery tickets to win baskets of goodies.
  • Have a few casino games set up, like poker or roulette. Set up a chip system with great prizes to be won!
  • Set up trivia games in seated areas with plenty of air conditioning. Play around with topics to do with classical movies or classic musical hits.

You’ll never have to make your attendees have to choose between your awesome event and family obligations. The Florida corporate events team at Fun Planners wants to include everyone and leave nobody feeling bored. Contact or call today at 407-995-4949 to get expert help in putting together a ball of a time!

Get Outdoors in Orlando

Have you been searching for the perfect outdoor Florida corporate event venue? Take a look at some of our favorite places where your employees and clients can marvel at Florida’s natural scenery.

Island Grove Wine Company
Home to over eight acres of a thriving botanical garden, the Island Grove Wine Company was founded on simple, local, eco-friendly values. They offer a lush, peaceful backdrop for any event, and their professional support staff helps you cover all the details. If you’re searching for a festive atmosphere, delicious food, and stunning scenery, this venue could be perfect for you.

Art and History Museums: Maitland
Are you hoping to find an outdoor venue that combines the beauty of nature with history? Host your next event at the only National Historic Landmark in the Greater Orlando Area. You can chat with new clients over cocktails in the spectacular Mayan Chapel and Courtyard, host fundraising event dinner in the Germaine Marvel Building, or enjoy a company picnic in the Main Garden.

Luxmore Grande Estate
From corporate luncheons to social gatherings, the Luxmore Grande Estate promises a picturesque, one-of-a-kind experience. This lakefront venue is over 20,000 square feet and can hold up to 200 guests.

Club Lake Plantation
This facility is the definition of “country elegance.” It’s perfect for corporate events, business meetings, company luncheons, or just a treat for your staff and co-workers! Their staff is committed to helping you invest in your employees and they continually go above and beyond.

The Capen House
Car show? Gala? Casino night? Company anniversaries? No matter the event, this beautifully restored, Victorian/Tudor revival style home from 1885 is a Winter Park historical treasure. Your guests can enjoy an evening as elegant as it is comfortable!

Paradise Cove
This unique venue is perfect for a company picnic, corporate event, or exciting team-building day outside of the office. Paradise Cove channels the tropical vibes of Key West to give your guests a relaxed day by the water. Enjoy jet skiing, lake cruises, and nighttime volleyball matches after the sun’s gone down.

No matter where you decide to host your next Florida corporate event, the team at Fun Planners can help you handle everything from catering to entertainment to team-building activities. Contact us today!

Planning Around The Weather

Between an unpredictable hurricane season, windy winters, and burning hot summer days, it can be a challenge to plan outdoor events in Florida. But a reliable plan is all you need for success! Find out how you can be prepared for anything.

Heat
When planning an event exposed to the sun, there are some things you should consider:

  • Have water readily available in multiple locations.
  • Set up sunscreen stands for purchase and application.
  • Be sure there is enough shade for everyone attending. If you have a speaker or musical act taking center stage, consider providing free sunglasses (which will be great publicity after the event), or moving that to the evening time.
  • Install misting fans throughout the event to keep your audience cool and refreshed. You can offer handheld misting fans available for purchase as well.
  • If your event has games, throw in a few water-themed activities. This is another chance to give your audience some free swag such as an event towel or dry T-shirt.

Rain
Rain can quickly ruin plans, especially when the event it’s outside. Even when storms are trying to bring the day to a screeching halt, you can:

  • Have umbrella and plastic coat stands available for purchase.
  • If your event is outside and in a now-muddy area, throw hay onto the sludge to absorb moisture and make walking easier.
  • Be sure that all attractions have tents with pointed ceilings to redirect the water.
  • If your event is inside and people are escaping the rain, have umbrella bags available and floor mats around the entrance.

Wind
One of the most frustrating things about being at a wind-stricken event is trying to hold everything together. Here’s what you can do:

  • Have weights and clips ready to hold loose items down to heavy furniture.
  • Double check tent pegs and tighten up flaps to prevent them from whipping around.
  • Consider setting up wind-breaking fabric walls around your event.
  • Have hair ties and headbands available at the nurse station, and set up signs so people know where to find them.

Cold
In can be tricky to throw an outdoor event in Florida’s winter. The following may help:

  • Have heated lamps positioned around the venue.
  • Set up games which require more activity and movement, and set up a fire for warmth (and roasting marshmallows) as well.
  • Consider blankets as a purchasable item or game prize.
  • Make sure hot beverages are available.

Any weather can be conquered if you take enough precautions. The Orlando event management team at Fun Planners wants to go the extra mile to ensure your event is a success. Contact us online or call at 407-995-4949 to learn how we can help!

How to Create a Budget

If you’re new to the world of Orlando event management, planning a budget can be intimidating. But it doesn’t have to be! With these suggestions, you can stay relaxed, on deadline, and under budget.

Don’t Procrastinate
Finances aren’t fun, and you might feel tempted to put off creating a budget. But it needs to be one of the very first things that you do! It determines every step forward.

Spreadsheets Are Your Friend
Spreadsheets are the way to go when it comes to creating and tracking your budget. Consider Google Sheets; it can be accessed from anywhere, multiple people can be in the document at once, and it displays live updates. Make sure you:

  • Record the budgeted expense versus the actual expense.
  • Identify deadlines for payments.
  • Break down every single item in your budget; don’t lump items together. While certain categories might make sense to group together now, it could get complicated later on if you need to make changes.

Details, Details, Details
The more details you record, the more accurate your budget is. If anything goes wrong, it’ll be easier to explain with details, and it’ll be easier to recycle your budget for similar events! A single surprise item can make the difference between being over and under budget. Add a column to your spreadsheet where you can write down any miscellaneous information, especially if your budget needs to be approved by someone who isn’t directly involved in the process and doesn’t understand why certain items are budgeted for.

Estimated Cost Versus Actual Cost
Look into similar events to understand the finances. Historical data will help get your estimated costs closer to your actual costs.

Don’t Underprice
While your budget might look nicer if you underprice an item, it will only lead to losing money in the long run.

Ask Vendors
Many vendors are happy to provide estimates. Offer as many details about your event as possible, and make sure that the vendor gives you a comprehensive breakdown so you know the price of gratuities, service fees, or tax.

Research
While it’s time-consuming to research a variety of venues, caterers, photographers, videographers, and AV companies, this can save a significant amount of money. Compare every option thoroughly before deciding.

The Rainy Day Fund
Build in 15-20% of your budget for plan B. Think about the worst case scenarios for your event — everything from a complete cancellation to a change in the weather — and plan accordingly. Resist the temptation to use this financial cushion to add luxury; only use it for emergencies.

When you work in Orlando event management, you spend a lot of time working with your budget. With these tips, you can plan and follow budgets with confidence! To find out how we can help make your next event memorable, contact us at 407-955-4949.

Shine on Social Media

Planning an event is one thing, but gathering attendees to come out and support it is another; without attendees, your event has no value! Strategic marketing is key to raising awareness. By using social media platforms to your advantage, your event can quickly become a success!

Facebook
Create an event page on Facebook that includes all the details about your event’s date, time, and location. Through this page, you can monitor audience engagement and interest, as well as provide a space for conversation about the event. It makes it easy for you to respond to questions (and for attendees to answer each other’s questions as well). By seeing which questions are asked often, you can understand what information is being poorly communicated and rectify it. Facebook event pages are also an excellent place to post any updates! Did the venue change? Post it. Did the times change? Post it. Is there important weather information that’s going to affect activities? Post it. Facebook events are easy for your attendees to share with their friends, meaning that you benefit from free, word-of-mouth marketing.

Facebook Live and Instagram Live
Streaming live video is a fun and engaging way to give people a behind-the-scenes look into your event. You can stream interviews with guest speakers, celebrities, or attendees, and answer any questions your followers may have. Overall, live video generates buzz and excitement for your event and makes guests feel like they’re “in on the secret.”

Instagram
Posting pictures is an easy way to get your attendees excited. Take pictures of the venue, decorations, catering, prizes, guest speakers, and more. With Instagram’s story feature, you can document and share day-by-day updates without clogging up your feed; and you can even save these stories in your highlight reel. Show the people who weren’t able to attend what they’re missing!

LinkedIn
LinkedIn allows you to market your event to professionals in your network. Leading up to your event, post updates and important information to your company’s page. Each time you post an update, it will appear on your subscribers’ newsfeed. It’s important to remember that most professionals scrolling through LinkedIn are looking for information, advice, or opportunities, so you want to make sure that you’re marketing the event to your audience. Show them how they can benefit from attending your event.

With these few strategies, it’s easy to use social media for your Orlando event management. Give us a call today to find out how we can partner with you to take your event to the next level!

Let’s Meet in Orlando

Are you looking for the perfect venue for your next Florida corporate event? Look no further: whether you’re planning a small board meeting, a private business event, or an exhibition with a thousand people, these venues can fit your needs.

The Rooftop
This 10,000 square foot, 360-degree balcony is 21 stories above the heart of downtown Orlando. Located 15 minutes from International Drive and the Convention Center, the Rooftop is a beautiful and convenient option for corporate events, convention groups, business parties, client receptions, and cocktail parties.

Rosen Plaza Hotel
The Rosen Plaza Hotel is known for award-winning service, personalized menus, and customized theme parties. With over 60,000 square feet of state-of-the-art meeting and event space, you can provide an elegant experience for up to 2,800 guests. Guests also have access to the Gary Sain Memorial Skybridge, a covered walkway that directly connects to the Orange County Convention Center, which offers additional meeting space.

Walt Disney World Swan and Dolphin
The Walt Disney World Resort’s reputation for excellence precedes itself. This luxurious hotel is designed to comfortably accommodate meetings of all sizes and purposes! You’ll enjoy award-winning banquet and catering expertise, attentive staff, and professional resources and services.

Orange County Convention Center
Are you looking for a one-of-a-kind location for tradeshows, expos, meetings, or conventions? The OCCC, also known as “The Center of Hospitality,” is the second largest convention center in the United States and offers 2.1 million square feet of event space. Take a look at their website to learn more about their service partners, scholarship and advertising opportunities, and Orlando’s walkable convention district.

Orlando Museum of Art
From small board meetings to large conferences, the Orlando Museum of Art guarantees that their beautiful galleries and picturesque setting will make your event one to remember. You can rent the Council Of 101 Grand Gallery Hall, meeting rooms, the SunTrust Auditorium, or even the full museum.

When you’re looking to plan your next Florida corporate event, take a look at the variety of entertainment we offer to promote networking, reward and incentive programs, and teambuilding. Contact us online or give us a call at 407-955-4949 today!

Team Building Activities for Large Groups

Though it might be hard to focus on every team member individually at large corporate events, there is a multitude of ways to get the group interacting, practicing teamwork, and building relationships. Take a look at our favorite ways to entertain a large group!

Relay Races
Until now, you may have never realized how much you want to see your boss hopping in a potato sack or balancing an egg on a spoon. It can be quite comical — as well as challenging — to work as a group when you’re trying to finish a relay race. (Especially when you have to get a ball through a series of pipes only by tilting the frame.) Relay races are an excellent way to break the ice and encourage teamwork.

Arcade Rentals
Everyone loves a good arcade! Our variety of game room and arcade game equipment can fit any theme, including ocean, hunting, futuristic, classic billiards room, golf, and more. Our list of games is constantly expanding, so please feel free to ask for an updated list of games for your event date.

Casino Tournaments
Consider hosting a poker tournament. Our Casino tables are designed for a genuine casino atmosphere; each one is held at a Las Vegas standard. Tables even come staffed with certified dealers and croupiers who not only entertain your guests, but teach them! All you need to worry about bringing are the prizes you plan to give out.

Carnival Fun
You can’t go wrong with a carnival event. Whether you’re looking to plan an event inspired by pirates, the tropics, or the wild west, we can help you create the carnival of your dreams. Guests can race through an inflatable obstacle course, compete to outlast each other on the mechanical bull, or challenge each other to an inflatable jousting duel.

Game Show Mania
We’ve all sat around the television and cheered on countless game shows, secretly thinking that we could be better; we could solve that puzzle faster; we know more trivia. Why not bring the game show to your coworkers? From speed rounds of trivia to spinning a wheel for your fate, everyone will be on the edge of their seats.

At Funplanners, we’re all about Florida team building. We can match your activities to the theme of your event and provide all gaming and hosting means so that you can just kick back and enjoy. Contact or call us at 407-955-4949 for a guaranteed fun time!