We’ve all been guilty of waiting until the last minute to plan an event, and the stress of scrambling in a time crunch can cause unnecessary panic. When you organize your event in advance and get help from a skilled team, last-minute planning disasters will be a thing of the past.

If You Need A Venue, Caterer and Entertainment

Finding the right venue, cuisine, and entertainment can be overwhelming as the date of your event draws closer. The sooner you find a venue, the better! If your event is six months out, start venue hunting right away. Remember that October, November, and March are peak wedding months in Florida, so for those events in particular, availability can be limited if you don’t plan ahead.  

You’ll be ready to move on to catering within two to three weeks. Take someone with you when choosing a venue to make the decision easier and faster, and delegate that responsibility to them while you move on to researching entertainment. Your goal should be to have booked your entertainment and catering four or five months before the event. Then, you can use the remaining months to focus on details like decorations and party favors.

If You Need A Venue and Catering

If you’re planning a conference or similar event and won’t be needing a band or performers, give yourself five months to get fully organized. You’ll need to decide on the venue by the three month mark, and then you have a week or so to choose the caterer. All-inclusive venues that provide food for guests in-house can be an efficient, one-stop-shop approach to event planning that help to lighten your team’s workload.

If You Only Need Catering

Backyard bashes and family reunions make location a non-issue, but booking the caterer far in advance will allow you more time to complete all your other checklist items. Feedback on cuisine from your team takes some of the responsibility off your back. Your planning process may be short, but to avoid the chaos of finding a caterer just weeks before your event, be sure to choose one three months ahead of time.

Looking to make your Orlando event planning strategy quick and painless? We can help you make your event a success and avoid last-minute stress before the big day. Contact us today at 407-955-4949 to find out how!