Summer is quickly approaching, so it’s best to prepare for the heat now. A change of season can affect the elements of your event, bringing more demands and issues. Fun Planners, an Orlando event planning company, has all of the tips you’ll need to execute your summer event plans. Here are just a few things you don’t want to overlook.

Location, Location, Location
Choosing a location that works with your event is crucial. The heat is turning up, so outdoor activities at the beach or pool will keep your guests from boiling up. Plus, they provide beautiful summer views!

View Your Venue
It seems like a no-brainer, but get to know your venue way in advance. Do a walk-through and take note of spacing and water stations. Being surrounded by other people with no access to hydration is a miserable time — especially in the summer heat. Consider these factors sooner rather than later to resolve any issues that arise.

Keep It Cool
Keep your guests feeling cool. Prior to your event, be sure to talk to venue owners or building management about air conditioning (or lack thereof). This ensures your crowd is happy and not sweaty while networking and partying. This must be discussed beforehand, so add it to the top of your to-do list!

No-Sweat Setup
Events require a lot of production and setup. When setting up the event, look at weather and temperature for the area of your location. You’ll want to plan your labor around this. If it’s 100 degrees outside, it’s exhausting and dangerous for your staff to load and unload. Planning production should also be thought out when viewing your venue. This way, you know where to you can safely place equipment, cables, and the DJ booth or band.

Vibrancy is Key
Summertime is all about color. Incorporate bright, vibrant hues to match the style of the season. Trending colors include yellow, hot pink, purples, and oranges.

Lighten the Food
A good event entices all senses. Food is especially important and must match the aesthetic. People don’t want to eat hot soups or sip warm drinks in the heat. Summertime fare should be light, such as fresh fruit and vegetables, seafood, and gazpacho. Not only is it more palatable during this time, but it’s also less expensive too. And don’t forget the booze! Keep the menu icy with cold cocktails and frozen drinks.

Invite Soon
Summertime means vacation time. People plan their trips way in advance, and you could have them reconsider those dates with timely notification. Send your save-the-dates as soon as possible!

When you use these tips to beat the heat, Orlando event planning can be simple. If you need additional help, contact us online or call 407-955-4949.